Human Resources & Academic Administration Specialist

Fairfax, VA
Commensurate with education and experience.
Apr 01, 2022
Jun 29, 2022
Full Time
Human Resources & Academic Administration SpecialistThe George Mason University Department of Chemistry & Biochemistry in the College of Science invites well qualified applicants to apply for our HR & Academic Administration Specialist position.The Department of Chemistry & Biochemistry strives to provide each of its students and majors with a positive educational experience. In addition, we provide the educational background necessary for our chemistry majors to hold professional positions and successfully compete in any graduate program in the nation. These objectives require the cooperation of all staff and faculty in the Department.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.A-JEDI Statement:Mason Science is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision. Responsibilities:This 40 hour per week position is the lead administrative assistant for the department and reports to the Department Chair. The ideal candidate will be available to work 8 hours per day, Monday through Friday and have the capacity to take on more complex assignments. A flexible work schedule is available, allowing for 2 days to work remotely and 3 days onsite on the Fairfax campus.Reporting to the Department Chair, the selected finalist will be responsible for providing day-to-day administrative support to the Department Chair and faculty. The primary duties of the position include, but are not limited to:Providing all necessary administrative assistance for general office operations, such as directing phone calls, greeting visitors;Providing support for Human Resources operations, such as contract preparation, temporary appointments, and transaction forms;Coordinating the recruitment process for all permanent and temporary positions;Coordinating work permit paperwork for international employees;Maintaining program records;Maintaining employee files and forms for all departmental employees (permanent and temporary);Preparing annual and periodic reports for ACS certification;Coordinating general office services such as preparing and tracking work orders, telecom, equipment, key, and space requests;Scheduling appointments, departmental meetings, interviews, and travel arrangements;Attending monthly departmental meetings, recording and distributing minutes; uploading approved minutes and documents to Blackboard and servers;Providing academic related support for the department, including assisting with course scheduling, enrollment management, and maintaining course syllabi;Assisting faculty, staff and students with academic functions;Assisting the Chair with special events and meetings as requested; andMaking sure the department runs smoothly and helping other administrative staff when necessary.Required Qualifications:Extensive background in the use of word processing and spreadsheet software with strong typing skills and attention to detail;Ability to complete projects in a timely manner with the minimum amount of supervision;Ability to multitask, prioritize and meet deadlines;Ability to interact well with faculty and students and a strong desire to assist them; andAbility to communicate well with people from diverse backgrounds.Preferred Qualifications:Completion of a Bachelor's degree and some experience working in an academic unit within a higher education environment; or equivalent education plus work experience in HR operations and management;Knowledge/experience of basic purchasing procedures including ordering supplies;Experience processing employment contracts;Experience processing travel arrangements;Knowledge of FERPA and experience handling sensitive data related to students, faculty and staff; andKnowledge of Mason university organization and administrative procedures including Banner, Discoverer, and ePrint.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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