Administrative Specialist

Fairfax, VA
Commensurate with education and experience.
Mar 23, 2022
Oct 02, 2022
Full Time
Administrative Specialist - Department of Information Sciences and TechnologyThe George Mason University Department of Information Sciences and Technology (IST), within the College of Engineering and Computing (CEC), seeks multiple efficient and customer service driven professionals for administrative specialist positions. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:This position performs day-to-day coordination and execution of administrative and program support operations including development, implementation, and oversight of department operational policies and procedures for delivering services to faculty and students. This position reports to the chair of the department and has direct responsibility for administratively supporting both the department's faculty and the department's academic programs. The incumbent is responsible for all department-centered administrative, human resource, and fiscal functions to include, but are not limited to the tasks below:Greet students and visitors, and route them to appropriate individuals (answering phones, serve as a resource on department procedures and general inquiries, etc.);Serve as primary contact for questions concerning academic programs;Recruit, train, and provide lead work direction to student office assistants;Process documents for all student teaching assistants, adjunct faculty, and part-time hourly wage employees hired to work for the IST academic programs to include distribution and collection of hiring paperwork, origination of contracts, entering personnel assignments, and collection of official transcripts;In conjunction with associate chairs, hold orientations for new student teaching assistants;Generate and maintain spreadsheets that track teaching assistant and adjunct budget;Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic electronic tables, reports, spreadsheets, making copies, and monitoring and ordering of office supplies;File, secure, and maintain the confidentiality of department files including, private data and information that the office receives on an ongoing basis;Make instructor changes or updates in Banner (Patriot web);Handle requests to add courses, change classroom assignments, and submit textbook orders;Support departmental external relations including, but not limited to, advisory board contacts, marketing, outreach, and strategic initiatives;Assist with special events including, but not limited to, awards ceremonies, convocation, etc.; andOther duties as assigned.Required Qualifications:Bachelor's degree; or a combination of education and experience;Prior experience using word processing, databases, internet, and other PC tools;Demonstrated verbal and written communication skills;Demonstrated customer service skills;Demonstrated organization skills;Prior experience with general office practices and equipment;Prior experience with financial reconciliations; andPrior experience with paying close attention to detail.Preferred Qualifications:Bachelor's degree;Familiarity with University setting, policies and procedures;Knowledge of the ABET documentation principles;Knowledge of online education;Knowledge and experience using university information support systems (e.g., eVA, Microstrategy, and Banner); andDemonstrated work experience (5+ years) at a university, customer service, or administrative position.A Force for Innovation in the Heart of Northern Virginia's Technology CorridorThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.

For full consideration, applicants must complete the online application at for position number 10284Z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by June 7, 2022; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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