Senior Space Manager

Fairfax, VA
Commensurate with education and experience.
Feb 10, 2022
Jun 25, 2022
Full Time
Senior Space Manager George Mason University's Capital Strategy and Planning Department is accepting applications for the position of Senior Space Manager. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff and strongly encourages candidates to apply, who will enrich Mason's academic and culturally inclusive environment.About the Department:The Capital Strategy and Planning Department works with George Mason's leadership, schools, and units to align long-range capital planning with operational budgets and Mason's Strategic Plan. This includes development of the 6-Year Capital Plan, Mason's Master Plan, capital and space planning studies, project funding plans in collaboration with Mason's Treasurer, and approval of space and capital project requests across multiple campuses comprised of approximately 9B square feet. In coordination with Facilities, the Registrar's Office and Real Estate, the Space Management team works with campus Units to develop space need projections, occupancy guidelines, process space assignment requests and compile space data reports for regulatory compliance, utilization, data validation and capital project planning. Space Management maintains an accurate inventory of data use which is validated through periodic space surveys and coordination with Unit Space Liaisons. Space Management participates in campus initiatives and planning studies relating to space use, the Revenue and Cost Allocation Model, and works closely with the Department's Campus Planners and Facilities in support of new construction and renovation projects. About the Position:Reporting to the Associate Vice President for Capital Strategy & Planning the primary function of the Senior Space Manager is to lead the development and implementation of industry best practices for managing and reporting on Mason's space use. The Senior Space Manager will be responsible for evaluating space needs and proposing alternative solutions, ensuring alignment with strategic priorities, consideration of competing needs, and incorporation of progressive space use models for sharing and collaboration to find the highest and best use of Mason's scarce space resources. The Senior Space Manager will collaborate with the Provost, Vice President of Research, Academic Deans and Unit Space Liaisons to develop long-term space needs as part of the annual budget planning process, and will monitor and update this plan as space requests are fulfilled. The Senior Space Manager will chair space committees and support the chair of advisory subcommittees engaged for approval of space policies, long-term space plans and use request, including but not limited to: Space Advisory Committee (chair) - Attended by the Provost, SVP and members of Mason's Executive Leadership for approval of strategic priority projects Space Work Group (chair) - Attended by Senior Leadership with delegated approval authority Research Space Subcommittee - Advisory led by VP of Research Academic Space Subcommittee - Advisory led by Provost Office Public Space Subcommittee - Advisory led by AVP for Planning, Design & Construction Responsibilities include executive level presentations to space committees, the Senior Leadership Team and Board of Visitors on relevant topics as required. The Senior Space Manager will also oversee the fulfillment of all space information and reporting requests. In partnership with campus Units, the Senior Space Manager will continually monitor campus space use in order to recapture underutilized space to support campus growth. The successful candidate will develop and analyze space surveys and utilization reports as required to support initiatives such as the Revenue and Cost Allocation Model, database integrity, and Research use F&A cost allocation determinations by Fiscal Services. The incumbent will provide oversight, training, and mentoring for Mason's Space Database/Web Manager, and will manage consultant-led planning studies relating to space management. Responsibilities:The Senior Space Manager will provide leadership, expertise, and mentorship while completing all of the following duties: Coordinate and collaborate with the Office of Budget and Planning and Mason units to develop strategic multi-year space needs projections; Responsible for developing and overseeing space utilization reporting processes and deliverables, including evaluating and improving current best practices, aligning with industry/peer benchmarking, and creating appropriate key performance indicator (KPI) reporting;Identify, develop, and monitor policies and procedures for space allocation and planning; Provide oversight in fulfillment of ad-hoc and regulatory/reporting requests for space database information from Mason stakeholders, committees and regulatory agencies, including the Senior Leadership Team, the Board of Visitors (BOV) and the State Council for Higher Education for Virginia (SCHEV); In alignment with the AVP for Capital Strategy & Planning, lead and provide subject matter expertise for committees relating to space management initiatives, Revenue & Cost Allocation Model (RCAM), space requests, and database validation; Lead and provide reporting to support on-site space use audits in collaboration with representatives across the university, including space liaisons; Develop and implement space survey processes, utilization reporting and related deliverables in collaboration with stakeholders and as required to support initiatives like RCAM, space allocations, data integrity, and other strategic priorities across Mason; Manage the space assignment process for incoming requests, including leadership of the Space Advisory Committee and Space Working Group, membership on space advisory and approval subcommittees, support of space subcommittee chairs and space liaisons, and communications of request status as required; Develop and review content relating to Space Management processes, procedures and guidelines for inclusion and continuous improvement of the Capital Strategy & Planning website and internal Standard Operating Procedures manual; Manage and coordinate consultant-led planning studies relating to space management, including study scope development, consultant procurement, stakeholder engagement, and related project management activities; Responsible for continuous process improvements in all Space Management activities; and Negotiate space reassignment with college and unit partners across the university. Required Qualifications: Master's degree in business administration, project construction administration, architecture, city/urban planning, facilities planning, or related area, or equivalent combination of relevant education and experience; Demonstrated effective analytical, computer, and communication skills; Demonstrated progressively responsible space management experience (typically 6-10 years); Significant experience and fluency with space databases such as Archibus or similar, and proficiency with MS Office; and Excellent communicator/negotiator, time manager and skilled at graphic presentations. Skilled at communicating complex data through reports.Preferred Qualifications: Proficiency with AutoCAD desired; and Experience specifically in the area of Higher Education is highly desirable.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at! George Mason University, Where Innovation is Tradition."