Billing Specialist

Birch, Stewart, Kolasch & Birch, LLP
Falls Church, VA
Jan 25, 2022
Jan 30, 2022
Accountant, IT
Full Time
Billing Specialist Birch, Stewart, Kolasch & Birch, LLP, an internationally-recognized intellectual property law firm located in Falls Church, VA, is seeking a Billing Specialist within the Accounting Department. The Billing Specialist performs a variety of responsibilities in order to prepare and finalize all invoices to be sent to clients. This is a non-exempt position, and it reports to the Billing Supervisor.QualificationsEducation and Work ExperienceHigh School Diploma or Equivalent necessary.2-year or 4-year college degree preferred.Knowledge of and experience with Elite, Carpe Diem, or other similar billing systems preferred.General Knowledge and AbilitiesFunctional in both word processing and spreadsheet applicationsKnowledge of modern office practices, procedures, methods and equipmentAbility to communicate clearly and concisely orally and in writingGood proofreading skillsAbility to work well under pressureExcellent attention to detailKeyboarding and computer speed sufficient to complete all daily batches in accordance with pre-set deadlinesDetailed-oriented individual possessing organizational skillsAbility to fully adhere to firm confidentiality standardsEssential Duties and ResponsibilitiesPrepare invoices from proformas submitted by the IP staff. This process includes a careful review of each proforma to ensure accuracy of time and cost entries; assuring that each proforma is in compliance with existing Billing policies and procedures; adhering to client special billing arrangements (including discounts, fixed fee arrangements, special bill formats, or special billing requests) when applicable; selecting correct bill template for invoice; converting invoice to electronic format (LEDES98B), if necessary, and posting electronic invoice in client's portal; placing an electronic copy of invoice in the firm's workflow database (Patricia); notifying IP staff that invoice is ready to be sent to the client; and sending monthly invoice directly to the client.Research billing discrepancies and follow-up with appropriate staff and/or attorney to resolve issues.Become familiar with the various clients by knowing the various bill formats, special billing arrangements, review process, etc. for all clients.Provide data, reports and other information to assist in preparations of annual budget and monthly financial statements.Observe confidentiality of client and law office matters.Perform other duties as assigned.Benefits: Comprehensive benefits package to include medical, dental, and vision insurance. Paid time off and paid holidays. Firm wide annual events and business casual environment. Access to nearby metro and free parking offeredJob Type: Full-timePay: $18.00 - $28.00 per hourBenefits:401(k)Dental insuranceDisability insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftMonday to FridayAbility to commute/relocate:Falls Church, VA 22042: Reliably commute or planning to relocate before starting work (Preferred)Education:High school or equivalent (Preferred)Experience:QuickBooks: 1 year (Preferred)Accounting Support Occupations: 1 year (Preferred)Work Location: One location