Duties

This position is located within the Department of the Interior, Office of the Secretary, Assistant Secretary- Land and Minerals (ASLM) in Washington, DC.

At the full performance level (GS-12) the major duties of this position include but are not limited to the following:

Performs administrative and technical functions in support of the ASLM, including carrying out special and confidential assignments requiring a professional manner, tact and diplomacy, and a comprehensive knowledge of the initiatives, policies and functions of the office.

Plans documents and manages long-range calendars, anticipates and plans for requirements and manages schedules, exercising control over appointments, work schedules and speaking engagements, with complete authority for commitments of time.

Coordinates agenda and invitations for regularly scheduled meetings and ad hoc meetings chaired by the Senior level official.

Reviews correspondence written by others for the supervisor's signature or review to assure that it is consistent with DOI policy and program positions and appropriate for the superior's signature or surname.

Develops, coordinates, writes and implements policy and guidance pertaining to administrative procedures and directives.

Gathers information related to a wide variety of program issues, and assembles and analyzes this data as it relates to the needs of the Senior level official.

Acts an as authority on federal travel regulations, makes necessary travel arrangements for the ASLM and Executive Leadership Team, collects receipts, and prepares travel vouchers and reports and initiates reimbursement for travel expenses using Concur.

The Office of the Secretary has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

Salary Range Information:
GS-11: $74,950 - $97,430 per annum
GS-12: $ 89,834 - $ 116,788 per annum
First time hires to the federal government typically start at the beginning salary in the range for their respective grade level.

This vacancy may be used to fill additional positions as vacancies become available.

Requirements

Conditions of Employment

• You must be a U.S. Citizen.
• You will be subject to a background/suitability investigation/determination
• You will be required to have federal payments made by Direct Deposit.
• You must submit ALL required documents and a completed questionnaire.
• Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Qualifications

To qualify for this position you must meet the Specialized Experience or acceptable substitution described for the grade to which you are applying.

Specialized Experience

To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to at least the GS-09 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience with the following:

1. Experience reviewing executive correspondence to include proofing, editing, preparing correspondence for signature, and tracking the status of documents;
2. Experience participating in the development of administrative processes and procedures to facilitate administrative activities for an office; and
3. Experience preparing agendas, reports, and briefing materials for meetings of high-level executives.
Must meet all three.

-OR-

Education: 3 years of progressively higher level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree

-OR-

Combination of education and experience: Possess a combination of post high school education and experience that together meet the qualification requirements for this position.

To qualify for the GS-12, you must possess at least one full year of specialized experience equivalent to at least the GS-11 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience with the following:

1. Experience managing executive correspondence to include proofing, editing, preparing correspondence for signature, and tracking the status of documents;
2. Experience monitoring, coordinating, providing information, and developing administrative processes and procedures to facilitate administrative activities for an office;
3. Experience preparing agendas, reports, and briefing materials for meetings of high-level executives; and
4. Experience maintaining confidentiality on controversial and/or sensitive matters for business activities at the senior management level.
Must meet all four.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.

Education

Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.

Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Additional information

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here : https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.

The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.