Contract Specialist (Entry Level Performance) NTE 5 YEARS NF4

Quantico, Virginia
$40,000-$55,000 annually+Benefits
Jan 27, 2022
Feb 15, 2022
Career Level
Entry Level
Full Time

Uses knowledge of Department of Defense, Department of Navy, and Marine Corps Nonappropriated Fund rules and regulations for the procurement of equipment, supplies, and services.  Performs pre-award and post award contract functions to support the NAF Business and Support Services Divisions (MR), the Marine and Family Programs Division (MF) and Marine Corps Community Services (MCCS) activities. Requirements typically involve various areas such as information technology, retail, behavioral health, recreation, education, and family program services. 

Uses knowledge of various types of contracts, methods of contracting and selection factors to plan strategies to procure requirements and conduct negotiations in pre-award and post award phases of contracting.  Reviews requests, analyzes requirements, and recommends revisions to statements of work or specifications.  Decides on type of contract, milestones and procurement plans.  Reviews justifications for single or sole source and prepares documentation.  Uses knowledge of program objectives, technical services, and commercial business practices to identify sources, draft and issue solicitations, and review proposals to participate in contract planning, negotiation and administration.

Analyzes proposals for conformance with the solicitation.  Reviews price proposals to determine price reasonableness.  Coordinates technical evaluation with senior procurement personnel and internal subject matter experts.  Prepares negotiation positions in coordination with senior contracting officials.   Awards contracts within delegated contracting officer authority or recommends award to contracting officer.

Assists in administration of contracts, performs termination actions until final delivery and payments are completed and contracts are closed and retired.  May personally monitor contractor’s performance via telephone conversations, correspondence, reports, vouchers and visits for status of contract performance, scheduling, problems and proposed solutions and verification of deliveries.  Assist in interpreting contract provisions for contractors and MR/MCCS officials.  Negotiates contract modifications.  In consultation with the supervisor develops priorities and critical deadlines.  Independently coordinates and carries out work and resolves most problems that occur.  Assists in responding to protest of contract awards, contractor complaints, and inquiries relating to procurement action.  Assists in preparing post award conferences and debriefings.

Maintains contract files pertaining to all phases of procurement from solicitation to contract award, post award administration, and final retirement of files.  Composes clear, concise and effective original correspondence and memoranda.  Monitors organizational participation in system-wide contracts and joint contracts with sister-services, as required.  Performs administrative functions as assigned such as disposition of records, up keeping various department logs, assigning purchase requests and auditing of contract files

Adheres to safety regulations and standards.  Uses required safety equipment, and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Provides World Class Customer Service with an emphasis on professionalism and courtesy. Assists internal and external customers and communicates positively in a professional manner.  Asks questions to determine, verify and solve problems. Checks for satisfaction on the quality of goods and services. Takes action to solve problems quickly.  Alerts the higher level supervisor or proper point of contact for help when problems arise. 

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

This is a white-collar position where occasional lifting up to 20 lbs may be required.


Bachelors degree in contracting, acquisition planning or a related field appropriate to the work of position OR three years of experience in the occupation, or a related field or work area, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR appropriate experience that demonstrates that the applicant has acquired the knowledge, skills, and abilities equivalent to that gained in the above.  

Knowledge of federal and/or local contract laws, or commercial practices and procedures, applicable to acquisition and contract administration. Knowledge of various types of contracts, methods of contracting and evaluation factors to plan strategies to procure requirements and conduct negotiations in preaward and post award phases of contracting.  Knowledge of program objectives, technical terminology, and the procurement of equipment, supplies, and services sufficient to participate in planning, negotiation and administration.  Knowledge of commercial business practices sufficient to identify sources, determine financial responsibility, review contract proposals, and to evaluate contractors for award.

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