Procurement and Property Management Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 27, 2022
Closes
Feb 02, 2022
Hours
Full Time
Duties

The Procurement and Property Management Specialist performs procurement activities requiring advanced knowledge of procurement policies and practices, such as preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase orders. The Procurement and Property Management Specialist performs a wide variety of procurement, property coordination; property maintenance, storage, and disposal; and supply officer duties, in support of the Administrative Section through the Deputy Executive Officer (DEO).

Procurement Specialist
Procure supplies, equipment, services, and furnishings from government and nongovernment sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and delivery of purchases. Manages procurement requests to ensure efficient controls of equipment and supply inventories to a level that ensures availability without overspending or unnecessary stocking beyond court needs. Assesses requests for goods and services, ensuring they are allowable under limitations, restrictions, and policies. Verifies the availability of funds before placing the order(s). Procures authorized supplies, equipment, services, and furnishings up to the delegated limit as certified Contracting Officer's Certification Program for credit card, special services and general procurements from government and non-government sources through new contracts, competitive bids, or existing government contracts. Utilizes an automated system to track purchases and expenditures. Provides expenditure information regularly to the Budget and Finance Office for budget and control purposes. Maintains purchasing records and reports, including inventory disposal control records. Researches products and equipment. Assists in the research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Drafts product/equipment specifications, solicitations, and requests for qualifications/proposals. Assists in obtaining and reviewing competitive bids, quotes, and proposals from vendors and contractors. Acts as the company's representative in negotiations with suppliers. Coordinates removal or disposal of surplus materials. Provides expenditure information regularly to CFO for budget and control purposes.

Property Management Specialist
Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions. Carries out property management activities related to inventory and equipment for assignment. Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables. Prepares and presents market conditions and merchandise cost reports. Prepares and processes purchase orders and requisitions for materials, supplies,
and equipment. Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management. Evaluates and approves conditions for issuing and awarding bids. Resolves grievances with vendors, contractors, and suppliers. Maintains and/or implements purchasing and recordkeeping systems. Program, design, analyze, oversee, coordinate and approve the adequacy of space requests, plans, special requirements, new construction, alterations and repairs. Coordinates all logistics associated with moving or relocating offices, decommissioning current space, assisting offices in excessing furnishings and equipment.

Supply Officer
Primarily responsible for maintaining the Court's office supplies and supplies management system including purchases, stockings and organizes the Court's supply room. Responsible for keeping track of inventory levels for supplies and tracking for reorder levels for general office and automation supplies. Deploys incoming supply shipments (after receipt and acceptance). Reviews, evaluates, and verifies accuracy of supply and service invoices and forwards for payment. Acts as Disposal Officer for the court and maintains and manages
the disposal of all excess non-information technology inventories. Recommends cyclical replacement of furniture and general office equipment. Utilizes an automated system to track purchases and expenditures. Maintains purchasing records and reports, including inventory disposal control records.

Performs other duties as assigned.

Requirements

Conditions of Employment


Background security investigation is required for all new hires. Appointment is subject to successful completion of fingerprinting and background security investigation with favorable adjudication. Failure to meet these requirements will be grounds for termination.

NOTE: The selectee will be subject to a one-year probationary period.

Qualifications

To qualify for the position of Procurement and Property Management Specialist, an applicant must be a high school graduate, or the equivalent.

Applicants must meet all qualification and eligibility requirements by the closing date of the announcement including specialized experience and/or education. Candidate must have the following experience:
  • Strong interpersonal/verbal and written communication skills. Ability to communicate effectively with others, provide excellent customer service and resolve issues while complying with regulations, rules, and procedures.
  • Ability to maintain confidentiality and consistently demonstrate sound ethics and judgement.
  • Excellent organizational skills and attention to detail.
  • Ability to lift and move boxes and equipment weighing up to 40 pounds.
  • You must have at least two years of specialized experience equivalent in difficulty and complexity to the next lower grade level in the normal line of progression for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.
CS-11:
Specialized experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for CS-11 includes two years of specialized experience comparable to CS-9 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and ability to perform successfully the duties of the position. Specialized experience for this position is described below.

CS-12:
Specialized experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for CS-12 includes four years of specialized experience comparable to CS-11, which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and ability to perform successfully the duties of the position. Specialize experience for this position is described below.

Education

High school graduate, or the equivalent.

Additional information

The United States Court of Appeals for Veterans Claims is an equal opportunity employer. Applicants will receive consideration without regard to race, color, age, sex (including pregnancy), gender identity, sexual orientation, religion, marital status, national origin, disability, or political affiliation.

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