Contract Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 27, 2022
Closes
Feb 01, 2022
Function
Administrative
Hours
Full Time
Duties

REQUIRED - FAC-C, Level I or DAWIA Level I certification is required for appointment.

RECOMMENDED - FAC-C, Level III and/or DAWIA Level III certification or higher is desired but not required; however, must be obtained within eighteen (18) months from date of hire.

The individual selected for this position will:

Post-Award Duties

Performs the full range of contract administration actions required for the acquisition. Responsibilities typically include functions such as the issuance of contract modifications, negotiation of changes, exercise of options, investigation and resolution of delays and/or performance issues, issuance of contractor performances assessments, disposition of claims, completion of closeout procedures and similar matters as directed. These functions typically include actions such as incremental funding, redirection of effort, coordination of time extension, incorporation of change orders, approval of progress payments and final payment to the contractor.

Independently reviews contractor performance through site visits, email correspondence and telephone conversations, as appropriate, to ensure compliance with the technical, financial and delivery aspects of the contract.

Issues "cure" or "show cause" notices when the contractor is not in compliance with the terms and conditions of the contract.

Pre-Award Duties

Prepares both formally advertised and negotiated solicitations and contracts for significant, highly specialized procurements, to include all related documentation, for the procurement of supplies and services required by the AOC. Determines and performs all tasks necessary to complete each project in a manner consistent with the AOC Contracting Manual and any supervisory guidance.

Establishes close liaison with personnel in the various jurisdictions within the AOC campus that are responsible for all phases of the procurement process, including those who define requirements, prepare specifications and solicitation documents, assure legal sufficiency, administer awarded contracts, receive supplies or services or make contract payments. Such personnel include cognizant building superintendents, supervising engineers and architects, legal counsel, accounting officers, budget officers and their staffs. Identifies problems, discusses solutions and disseminates procurement information and guidance.

Reviews procurement requests to determine the best method of procurement, whether advertised or negotiated and contract type, taking into consideration urgency of need, nature of supplies or services required, AOC policies and procedures, applicable acquisition laws, regulations and policies.

Reviews specifications for clarity and completeness of language and detail to assure a comparable basis for competition and to detect obvious errors in technical detail. Provides advice and information relating to specific problems based on knowledge of competition, the solicitation process, applicable laws, regulations and procedures and SSMMD precedents.

Drafts solicitations and contracts, both formally advertised and negotiated, nontechnical specifications, delivery or performance requirements, inspection instructions and all other special and standard clauses. Prepares all documents required for contract awards. Coordinates and schedules the issuance of solicitation packages to prospective offerors, to include the statement of work, drawings, specifications, related material and any subsequent amendments.

Performs detailed analysis to determine completeness and responsiveness of bids/quotes in the case of Invitations for Bids (IFBs)/Request for Quotations (RFQs) and compliance of offeror's proposals with solicitation requirements in the case of Request for Proposals (RFPs). Reviews bids, quotes and proposals received for apparent mistakes. Determines responsibility of offerors/quoters. Establishes price reasonableness prior to award of contracts by either price or limited cost analyses. Conducts peer reviews on solicitation, contract awards and modifications to ensure policy compliance with agency procedures.

Communication

Position requires communication to achieve effective relationships between AMMD senior staff, AOC senior staff, program office staff, Members of Congress and their staffs and contractors to achieve mission critical requirements.

Interfaces with senior leadership, project executives, technical experts and contractors involved in the procurement process and to write coherent and compelling documents and memorandums as required.

Performs other related duties as assigned.

Requirements

Conditions of Employment

  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.
  • FAC-C, Level I or DAWIA Level I certification required for appointment.


To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:
  • A citizen of the United States;
  • A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
  • A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
  • A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
  • A person who is currently an officer or employee of the Government of the United States.


Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications .

In addition to meeting the basic education requirement, you resume must clearly demonstrate the required specialized experience as described below.

Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance.

To qualify at the GS-13 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:

(1) Performing acquisition and contracts full life cycle processes to include pre-award, post-award functions, cost and/or price analysis;

(2) Reviewing requests for procurement of complex equipment and services;

(3) Preparing solicitation documents, analyzing proposals, negotiating with potential contractors;

(4) Administering contracts to include contract scope determinations, modifications, supplemental agreements, justifications and contract terminations;

(5) Experience with acquiring Services, Supplies and/or Equipment; and

(6) Interpreting and applying relevant laws, regulations, policies, standards, or procedures to specific contracting issues.

Education

REQUIRED EDUCATION

A. 4-year course of study leading to a bachelor's degree with a major in any field; OR

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

  • EXCEPTION: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12.

  • NOTE: Education completed in foreign colleges or universities may be used to meet the requirements. However, to be creditable, foreign education must have been evaluated by an accredited institution recognized by the U.S. Department of Education.

    You must provide a copy of your college transcript and the letter containing results of the course by course work and degree equivalency evaluation. Transcripts are required upon selection.

    Additional information

    Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit https://www.opm.gov/policy-data-oversight/veterans-services/feds-hire-vets/

    If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

    DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

    The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

    The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

    The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

    This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

    Moving expenses are not authorized.

    Relocation expenses are not authorized.

    Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

    This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

    All application materials become the property of the Architect of the Capitol.