Chief Estimator

Gray & Son Inc.
Baltimore, MD
Jan 26, 2022
Jan 28, 2022
Executive, Chief, Finance
Specialty Trades
Full Time
Lead day to day operations of Estimating Department and perform Chief Estimator responsibilities. Lead Business Development function to generate new business opportunities for company. Responsible for oversight and accuracy of bidding of public and private jobs. Collaborate with Project Management and Operations to ensure negotiated estimate, scope of work, terms/conditions/exclusions and clarifications to contract are upheld.BUSINESS DEVELOPMENTWith VP, Estimating and Project Management, identify and develop relationships with strategic targets to generate new business opportunities.Identify and evaluate new markets and partnership opportunities through direct prospecting, networking, attendance at industry and professional events.Stay abreast of market conditions, competition, government initiatives. Cultivate relationships with existing clients.Provide ongoing progress updates on new business development activities and key indicators to management.ESTIMATING AND TEAM LEADERSHIPManage and bid own portfolio of projects.Manage bid leads and review process; review plans and specifications to ensure they are biddable and feasible to build; manage bid schedule and delegate assignments to estimating team members. Attend pre-planning meetings as necessary.Lead estimating department in the development of cost estimates. Use conceptual and unit cost techniques based on pre-planning sessions with field personnel, engineers, owners, sub-contractors and suppliers. Review contract proposals and final contracts. Reviews final pricing with VP, Estimating & Project Management and President. Ensure accurate data is maintained in HCSS software database.Oversee submission of the contract proposal. Assist estimators in client discussions to answer questions and gain feedback regarding scope and pricing relative to client's budget or competing proposals; secure a commitment from the client to perform the proposed work.Oversee cost accounting function within estimating department; assist in setup of bids for cost accounting system or process; monitor monthly invoices, extra work and WIP for accuracy and make recommendations as needed. Review monthly and annual cost reports for accuracy.Responsible for coaching and development of Estimating Team members. Provide ongoing feedback and conduct Performance Appraisals. Complete department Succession Plan to identify development opportunities and staffing needs. Lead team hiring processes. Complete Employee Status Change forms (pay rate changes, address/name change, termination, promotion), Attendance Reports, Warning Notices, First Report of Injury, Accident Reports.CONTRACT ADMINISTRATION/PROJECT HANDOFFFinalize contract to arrive at mutually acceptable terms and conditions by which the work will be performed and paid.Ensure smooth handoff to Project Management and Operations.Maintain connection with project during construction to ensure that the work is performed in accordance with the contract terms and conditions.Responsible for maintaining accurate records of subsequent changes to the work including extra work and change orders; when needed assist Project Management in collections, processing payment of subcontractors and suppliers; coordinate with accounting department with respect to accurate cost accounting and forecasting.Assist Operations by reviewing costs with appropriate field personnel; review project schedules and make recommendations for changes if necessary; review subcontractor and supplier schedules; attend job site meetings and make site visits as needed; review monthly quantity reporting; provide support to customer base; as applicable. Provide guidance and direction to help ensure the efficient, safe and smooth completion of the project while seeking ways to maximize profits and owner satisfaction.Using Project Closeout data, audit Estimating processes and cost factors and update as needed to ensure accuracy of estimates.Other duties as assigned.EDUCATION & EXPERIENCEBS degree in Civil Engineering, Construction Management/Technology or related field10 years of public and private estimating experience in the heavy civil/road construction field.5 years supervisory experience including manpower planning, training and developing staff; appraising performance; implementing corrective actions, hiring and pay recommendationsAdvanced knowledge of construction principles, techniques, procedures; construction accounting principles; federal, state and local laws governing design and construction as they relate to estimating.Mid Atlantic, multi-state estimating experience preferredProven track record of establishing profitable relationships with decision-makers at companies and organizations.REQUIRED SKILLSTechnology Competence including proficiency with:Estimating software, ie HCSSBlueprint software, ie Bluebeam,Microsoft Office (Word, Powerpoint, Excel, Outlook)MS Project or P6Trimble or AgtekMS Dynamics or other CRM productStrategic and critical, detailed thinker. Demonstrates creativity, curiosity, sense of urgency and flexibility in securing work for company.Solid math and science skills.Negotiation skills to close deals that benefit customer and company.Excellent customer service skillsExcellent written and verbal communication skills. Practices active listening and is able to deliver clear messages and make complex ideas easily understood. Welcomes input from others.Ability to meet deadlines while delivering excellent quality and profitable estimatesExcellent organization, prioritization, problem-solving and time management skillsAbility to work effectively individually and with teamsAbility to inspire and motivate others. Excellent coach and developer.