Job Description - Operations Manager Division: Landscape ManagementLocation: Northern VirginiaReports to: President/CEOPurpose and Description Position is responsible for managing all field operations within the division. Coordinates the procurement and scheduled use of resources, including labor, equipment and materials to ensure maximum use and completion of work within budget, safety guidelines and quality standards. Promotes the growth and development of field staff and assists them in carrying out their responsibilities as needed. Coordinates use of resources within other divisions and lends support to operational activities for the entire Company.Responsibilities/Activities . Manages and schedules labor, equipment and material to accomplish production schedules within established budgets. Maintains strict adherence to established schedules and budgets.. Understand contract specifications and ensures they are met and maintains customers complete satisfaction.. Provide most recent plans and/or documents to field staff at the beginning of the day and provide written instruction to ensure Crew Leader and crew are prepared to complete the job.. Schedules enhancement, installation, tree, and service work in a manner to provide greatest efficiency while maintaining customer satisfaction. Generates and distributes required reports and information to Production Supervisor.. Notifies Account Manager or Division Manager of any potential problem situations and work to find resolution.. Maintain keen awareness and provides candid feedback on customer relationship and the customer's perceptions of the product and service being provided, to maximize customer retention.. Ensures all work is completed in adherence to safety policies and guidelines. Conducts weekly safety training and safety inspections on job-sites.. Investigates any accident or safety violation, prepares appropriate reports, takes action steps to correct and prevent future occurrences. Defines and implements solutions to reoccurring accidents or most common hazards.. Maintains proper inventory of materials, equipment and other supplies are on hand to complete production activities.. Order materials, equipment and supplies as needed within purchasing limits.. Obtain utility locates on needed properties 48 hours prior to beginning a work. Update as needed.. Visit job sites on a regular basis, observing organization of work, identifying and resolving training issues, and taking necessary actions to ensure quality.. Respond to customer complaints ensuring proper handling to achieve excellent customer satisfaction.. Maintain day-to-day working knowledge of all contracts in progress, including field completion status, billings to-date and progress payments.. Maintains costs within all assigned budgets.. Monitors job costs weekly and immediately reports to Division Manager any jobs deviating from budgets of time, schedule, cost or any other factor so appropriates adjustments can be made to maximize end result.. Makes recommendation regarding qualifying or disqualifying warranty work. Coordinates completion of warranty work per contract and/or instructions on Division Manager.. Maintain a high level of good housekeeping and care of company assets in the field, vehicles, shop, field offices and customer work-sites.. Stay aware of Best Practices. Develop and recommend improved work methods and standards.. Manage Shop and EquipmentKey Performance Metrics . Revenue growth. Schedule Accuracy. Profitability. Employee retention. Retention of contracts and customers. Performance to budget. Safety record. Meet established target dates for all ongoing responsibilities and assigned tasks.. Accuracy in all communication and records.. Accuracy of data, reports and other work product.Pivotal Duties . To coordinate and manage all field production activities, ensuring quality standards are maintained.. To have complete understanding of all contractual obligations and execute to meet such obligations.. To meet or exceed operating budgets.. To maximum use of field and other personnel, equipment, materials and supplies. Eliminate waste.. To coordinate between divisions to maximize and leverage company-wide personnel, equipment and other resources.. To maintain a safe working environment and enforce all safety standards, protocols, and regulations. Permit NO accidents.. To support and participate in the development, implementation and refinement of departmental best practices in all areas of field operations and safety. To keep abreast of new methods that might be applicable to the Company; constantly pursues new ideas, which could be implemented.. To proactively identify potential problems within production and find resolution to minimize damage/risk or possibly create unforeseen opportunity for gain.. To support sales and marketing initiatives with solid production knowledge or service. Identify opportunities for enhancements or upgrade.. Manage and track to minimize warranty work.. To manage personal effectiveness (competency, trust, communication, etc.) to maximize sales opportunities and development of customer relationships.. To provide and maintain excellent customer service. Maintain customers.. Ensure all field reporting and records are completed accurately flow effectively between field and office.. To maintain accurate and current information in operating system.. To provide excellent customer service and offer a high degree of professional business decorum in all dealings with the Company's customers and with all operations and sales personnel. To coordinate and manage a variety of administrative activities with accurately, efficiently meeting all deadlines.Success Behaviors . Excellent leadership skills. Ability to inspire top tier performance. Ability to build effective work teams. Self-starter and demonstrates initiative. Results and action oriented. Excellent organizational skills and time management skills. Ability to organize and multi-task activities. Ability to delegate and follow-up. Excellent written and verbal communication skills. Profit driven - seeks ways to cut costs and improve efficiency. Effective problem solving skills, ability to handle adversity. Performs and demands excellent quality in work. Service and teamwork oriented. Customer centered and focused. Focus on learning and self development. Technically competent and skilled. Strict attention to detail and ability to work accuratelyExtraordinary Work Conditions . Must maintain regular and reliable attendance at a level acceptable to the company, including the ability to work overtime, holidays, evenings or weekends as necessary.. Position requires extended work hours and flexibility in scheduling; including evening or weekend hours as needed.. Extensive Driving within the NOVA, Washington DC Metropolitan area.Equipment/Machinery Used . Computers. General office equipment. Cellular phones. Machinery such as mowers, tractors, and trucks. Other equipment as neededSeasonal Responsibilities . Plan and prepare routing, staffing, and materials for snow removal. Route staff and equipment for all services. Maintain appropriate inventories of seasonal materials.. Provide training in snow removal technique of plows, spreaders, backhoes and walk behinds for unskilled staffDaily Responsibilities . Work with and assist Crew Leaders with any routing or scheduling/work sharing issues.. Monitor and direct crew activity and departure each morning.. Make sure crews have all equipment and supplies needed for daily work including any special order inventory needed for odd work orders to be completed.. Meet with supervisor. Influence positive attitude of staff through effective use of management and interpersonal skills.. Check properties and spot check crews.. Monitor competitors (what, who, where). Coordinate & execute requests from account managers.. Daily uniform check-out.. Route sheets prepared and ready for crews every morning. Check out / collect tools and equipment.Weekly Responsibilities . Attend weekly meeting with Department Manager and Crew Leaders.. Attend weekly LM sales and production meeting.. Monitor facilities lots, trucks and trailers for cleanliness and organization including trash and debris.. Monitor labor hours; adjust as needed.''Work RemotelyNoJob Type: Full-timePay: $75,000.00 - $125,000.00 per yearBenefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceSchedule:10 hour shiftEducation:High school or equivalent (Preferred)License/Certification:Driver's License (Required)Work Location: One location