Accounts Payable Supervisor

Location
Rockville, Maryland
Salary
Competitive
Posted
Jan 27, 2022
Closes
Feb 24, 2022
Ref
3211
Function
Other
Industry
Science
Hours
Full Time
Rockville, Maryland Onsite Position

The Emmes Company, LLC ("Emmes") is a global, full-service Clinical Research Organization dedicated to excellence in supporting the advancement of public health and biopharmaceutical innovation. We believe in the power of truth, so much so that we named our company Emmes, which means truth. Through decades of experience we have learned that collaborative relationships thrive and human health benefits when truth is our compass.

Our "Character Achieves Results" culture is driven by five key values that guide our actions in the way we conduct research and distinguish us as an organization: Integrity, Agility, Passion for Excellence, Collaborative Partnerships and Intellectual Curiosity. We are a trusted partner to clients who share our passion for improving public health in a world of ever-changing scientific research.

If you share our motivations and passion in research, come join us! You will be joining a collaborative culture that empowers every Emmes employee — from entry level through top executive — to contribute to our clients' success by sharing ideas openly and honestly.

Primary Purpose

Accounts Payable Supervisor manages all Accounts Payable functionalities, Emmes' monthly credit card reconciliations, supervision of Accounts Payable Team and work collaboratively with Purchasing Dpt. This position will report to the Accounting Manager.

Responsibilities
  • Daily management of the operations and internal controls of the Accounts Payable functions for Emmes and its wholly owned subsidiaries
  • Identify and implement process improvements to streamline efficiencies and ensure accurate work product in the Accounts Payable team
  • Review weekly Accounts Payable vouchers and ensure the accuracy of A/P invoices and payment details with appropriate GL Account and Project codes
  • Manage AP check run procedure; Prepare Live check requests, ACH transactions and Wire transfers
  • Investigate and resolve any issues associated with processing of invoices, invoice approval workflow, work closely and collaboratively with the Purchasing Department
  • Provide management and coaching to the AP team, ensuring professionalism, engagement, high performance, and the development of skills to support the Finance and Accounting Dpt and its work deliverables
  • Maintain, analyze, update, and reconcile credit card accounts; Prepare monthly clearing entries and clear activity out of balance sheet account and apply expenses appropriately to correct direct and indirect pools
  • Monitor and manage accurate and timely entry of vendor invoices into the A/P and P/O modules in Costpoint
  • Management of reviewing and approving employee expense reports, making sure ER submissions are aligned with GAAP rules and regulations; Manage and monitor pending ERs under Supervisors' and Approvers' queues
  • Work closely with Project Staff and Contracts Managers regards to any AP invoices which requires to allocate labor hours to appropriate PLC/GLC codes
  • Ensure intercompany balances between Emmes and its affiliates are reconciled, and deadlines are met
  • Support department activities related to events and submissions such as Audits and 1099 submissions
  • Contribute to a positive work environment and work with others in the company to foster a team-based approach to problem solving
  • Coordinate shared or dependent efforts with other members of the department to ensure work is completed timely
  • Perform miscellaneous administrative tasks and ad hoc assignments
  • Other duties as assigned

Experience
  • Bachelor's degree in Accounting, Finance, or a related field
  • 5+ years' experience in Accounting/Finance or related Accounts Payable Functions
  • Experience working with Federal customers and contracts and intricacies associated with Federal government contracts
  • Team Management or Supervisory skills
  • Understanding of accepted accounting practices and principles, as well as applicable laws, codes, and regulations Strong analytical skills and time management with proven ability to meet deadlines
  • Excellent communication (oral and written) and interpersonal skills with a customer service focus
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving and results
  • High level of initiative, judgment, problem solving skills, flexibility, and ability to work independently, as well as the ability to research and resolve accounting issues
  • Proficient with MS Office applications, particularly with Excel
  • Deltek Costpoint experience is a plus!!!

Why work at Emmes?

At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through our Emmes Cares community engagement program. We offer a competitive benefits package focused on the health and needs of our growing workforce, including:

  • Unlimited Approved Leave


  • Tuition Reimbursement


  • 401k & Profit Sharing Plan


  • Maternal/Paternal Leave


  • Casual Dress Code & Work Environment


CONNECT WITH US!

Follow us on Twitter - @EmmesCRO

Find us on LinkedIn - The Emmes Company, LLC

The Emmes Company, LLC is an equal opportunity affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

Emmes is a federal government contractor and requires all employees to be fully vaccinated against COVID-19, to the extent permitted by applicable law. Individuals with medical conditions or sincerely religious beliefs or practices that prevent them from getting the vaccine may request an exemption from the vaccine requirement.

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