Event & Meeting Planner

ABCD & Company
Rockville, MD
Jan 25, 2022
Jan 28, 2022
Accountant, IT
Full Time
SummaryOur firm believes in cultivating relationships that touch lives and create a better world. One of the ways we accomplish this is through perfectly planned, delightfully detailed, and strategically stunning experiences and events. We're searching for an experienced event planner to help us maintain our reputation for exceptional events by managing the production from concept through completion. The ideal candidate is passionate, creative, detail oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of live, virtual, and hybrid event, meeting, and conference planning. The ideal candidate will have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations. The best fit for our company is an event planner who can manage the daily details with big-picture thinking to ensure truly unique experiences both for external and internal stakeholders. This role will work closely with a multitude of internal and external cross-functional teams including innovation, sales, marketing, creative, and operations.Event & Meeting Planner Job Responsibilities:Manage the event lifecycle, meeting strict deadlines and budget demandsManage operational aspects of events including budgeting, cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practicesNurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all eventsStay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challengesEstablish standard procedures and assist other staff members in executionComply with legal, insurance, health, and safety regulations at all timesCoordinate with internal staff, clients, vendors, and others to establish event scope and deliverables for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning processResearch resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event designPlan and facilitate logistics for all events (internal and external), including contract negotiation, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materialsOversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phasesMaintain and build a comprehensive database of industry contacts, vendors, and venues via SalesforceBe a thought partner and subject matter expert when innovating within events, customer experience, and company cultureTroubleshoot and handle any issues that arise on the event dayKey CompetenciesProven success as an event planner or coordinatorStrong interpersonal and communication skills (written and oral)Experience in maintaining and building strategic business relationshipsExcellent organizational skills, including multitasking, time management, and meticulous attention to detailAbility to develop and manage budgetsHighly motivated self-starterAbility to handle pressure and make split-second decisionsExperience in marketing and/or public relations is a plusProficient with event management systems and registration tools used to manage registration and event logisticsFlexibility to travel both domestic and internationally, as needed

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