Duties

The CAFM Program Specialist works closely with and under the direction of the Space Planning Officer (CAFM) to execute assignments and support space requirements of each Division. The incumbent demonstrates necessary knowledge and proficiency gained through practical working experience and formal training on web-based, enterprise-wide CAFM programs. Incumbent produces work and executes assignments using the Division's existing and future CAFM systems, including IBM Tririga, AutoCAD and Revit application software on a secure enterprise wide network.

The incumbent is responsible for producing, maintaining, interpreting and coordinating facility management drawings for all aspects of the facility Infrastructure, building management, occupancy planning and coordination with space planning and furniture layout. Responsibilities include CAFM drawing production and maintenance according to Division standards using Tririga CAD Integrator, plotting, printing and reproduction, and routine system reports and administrative duties as assigned. Assists the Space Planning Officer (CAFM) with day-to-day system operations, completes priority projects, prepares required output, and checks finished assignments for accuracy and completeness. Maintains and assists in the development and administration of CAFM administrative procedures, filing system, plans and data standards.

In performing assigned duties, gathers information, identifies and analyzes issues, and develops recommendations to resolve substantive problems of effectiveness and efficiency of work operations in a program or program support setting. Adapts analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity. Participates with the primary staff of service organization in developing and organizing policies and programs and other related concerns for program management. Participates in the development of new plans, schedules, or methods to accommodate changing program requirements. Identifies objectives based on an analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission oriented programs, such as those implemented at a regional or comparable level. Determines approach to achieve objectives, identifies specific steps, and decides on meetings, information, and other input. Provides administrative and automation support within the work unit as required to achieve the requirements of the Division.

Assists the Space Planning Officer (CAFM) in the development and maintenance of complex databases used to support management decisions relating to workspace requirements and other space related issues. Conducts physical building surveys, interprets survey data and inputs survey results in graphic and non-graphic forms and develops management reports necessary to effectively monitor space allocation, utilization trends, planning constraints and schedules. Sorts data collected and constructs all manner of visual aids, charts, and graphic diagrams to illustrate space trends, patterns, and relationships of the LOC.

Develops and analyzes CAFM system performance metrics; collects and compiles functional benchmarks and metrics; supports CAFM help desk program. Performs CAFM data preparation, importing and exporting data and drawings. Plans, schedules, and controls functional CAFM activities and phased implementation into other areas of Facility Services, Safety, ITS, OSEP, and ISS at large. Under direction of Space Planning Officer (CAFM), supports CAFM installations, configurations, documentation, backup and restore testing, disaster recovery, and continuity of operations (COOP).

Assists in the development, documentation, and compliance of facility information management policy, information quality assurance, information standards, functional requirements, metrics, manuals, briefing and budgets. Works closely with other Service Unit Space Liaisons analyzing and validating space assigned to them. Compiles and checks data related to occupancy loads.

Analyzes and resolves specific complex and/or intricate database performance issues. Analyzes performance data. Researches alternative technical solutions. Modifies systems and database configurations to correct problems that affect the confidentiality, integrity and availability of data. Conducts performance-tuning activities designed to optimize data management process. Recommends performance enhancements such as increasing storage capacity or modifying interfaces. Plans and coordinates the migration of data to a newer version of a database management system.

Requirements

Conditions of Employment

Conditions of Employment

Library employees must be fully vaccinated by Monday, January 3, 2022. New hires must be fully vaccinated by the date of their appointment.

Employees are considered fully vaccinated when it has been at least two weeks since they received the second dose of a two-dose COVID-19 vaccine (e.g., Pfizer/BioNTech or Moderna) or the single dose of a one-dose vaccine (e.g., Johnson & Johnson/Janssen). At this time, booster shots are not necessary to be considered fully vaccinated.

New hires will be required to show proof of vaccination their first week of work.

Upon request, employees must provide proof of vaccination to the Health Services Division.

Consistent with applicable law, the Library will consider individual exceptions to the vaccination requirement based on an employee's medical condition or sincerely held religious belief. Employees with an approved exception will be subject to weekly testing and other COVID-19 safety protocols as directed, including, for example, wearing masks and social distancing.

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to utilize IBM Tririga, AutoCAD and Revit applications and software to produce, maintain, interpret and coordinate facility management drawings.**

Ability to apply knowledge of a Computer-Aided Facility Management (CAFM) Database.**

Ability to manage and maintain a Computer Aided Facility Management (CAFM) database to support facility and space management requirements, analysis, and reporting.**

Ability to effectively plan, and prioritize a variety of Computer Aided Facility Management (CAFM) projects given limited time and resources.

Ability to Coordinate and Direct Liaison Activities with a Variety of Individuals, Organizations or Institutions.

Ability to communicate effectively other than in writing.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.