Assistant University Archivist
Title: Assistant University Archivist
Category: Professional Track Faculty (Contractual)
Department: Collection Strategies and Services
As the largest university library system in the Washington D.C.-Baltimore area, the University of
Maryland Libraries serve more than 37,500 students and 4,200 faculty of the flagship College
Park campus. The University of Maryland Libraries share the teaching, learning and research
goals of the university. Its role as a key academic resource is evident in its service to the
academic community and its actionable strategic plan. Recent membership in the Big Ten
Academic Alliance is particularly meaningful to the University Libraries and will further propel
the university’s ascendancy in academic excellence.
The University Archives serves as the collective memory of the University of Maryland, from
the granting of the charter for the Maryland Agricultural College on March 6, 1856 to the present
day. Established by the University of Maryland Libraries in 1972, the Archives is the official
repository for all of the university’s permanent records and actively gathers administrative files,
university publications, photographs, audiovisual materials, faculty papers, theses and
dissertations, and memorabilia that document all aspects of campus life.
Nature of Work:
The successful candidate for this position will:
● Assist the University Archivist in developing and implementing the mission and vision of
the University Archives and Sports Archives
● Be responsible for project orientation, a work culture that is both fluid and accountable,
and an excellent student and contract staff.
● As a member of the University of Maryland team, the Assistant University Archivist will
also support building, maintaining, organizing, preserving, publicizing, and providing
access to athletics-related archival holdings while also preserving the history of
University of Maryland athletics
DUTIES AND RESPONSIBILITIES:
Under the direction of the University Archivist, and in collaboration with other UMD Libraries’
units, the Assistant University Archivist is responsible for activities in the following areas:
Engagement, Outreach, and Instruction
● Interacts with university faculty, staff, students, and alumni, other donors, records
managers, and professional colleagues in the field as required.
● Designs outreach activities related to exhibitions and social media campaigns, conducts
library instruction according to lessons planned and designed in collaboration and
consultation with SCUA Instruction & Outreach Coordinator
● Building relationships with undergraduate and graduate student organizations and other
groups that frequently visit the archive.
● Assists as appropriate with long-term fundraising and donor relations projects, such as
Launch UMD campaigns and other special donor events.
Reference and Research Assistance
● Respond to all reference and research assistance as delegated by University Archivist.
● Serves in rotation on the reference desk in the Maryland Room, including occasional
evenings and weekends.
● Develops LibGuides and research guides to enhance access to collections.
● Manages the routine transfer and accessioning of records from campus units, offices, and
● Implements University Archivists’ plans to process, arrange, describe, and digitize
collections, as well as creating finding aids and other descriptive tools in collaboration
and consultation with SCUA Access Head
● Collaborates and consults with Head of Preservation to ensure the proper storage and
preservation of all University and Sports Archives materials.
● Oversees the work of the University Archives’ contract and hourly student employees,
Service and Scholarship
Participates in opportunities to serve the Libraries, the University of Maryland and the
● Represents Special Collections and University Archives and/or the University Archives at
library and campus meetings, professional library and archives, conferences, and other
● Creates a scholarly and creative agenda (including, but not limited to exhibits,
publications, presentations) that is attuned to work in the special collections field and
demonstrates continued growth as a professional.
Other Duties As Assigned
● Participates in university and/or library activities and training related to promoting
diversity, equity, inclusion, and accessibility.
● Contributes to achieving the University’s and/or the Libraries’ diversity, equity, inclusion,
and accessibility goals.
Background Check Required: Offers of employment are contingent on completion of a
background check. A prior criminal conviction or convictions will not automatically disqualify a
finalist from employment in the position.
EDUCATION: Required: Master’s degree in Library and Information Science from an
ALA-accredited program or equivalent; or an advanced/graduate degree related to the position’s
● 2-3 years’ professional experience or equivalent working with archival and special
● Knowledge of archival standards and current best practices.
● Excellent written and oral communication skills and an ability to work independently and
● Work experience in a Special Collections and University Archives
● Ability to train and supervise student assistants
● Long-term project management experience
● Experience with ArchivesSpace and Aeon
Knowledge, skills, and abilities: Must have demonstrated organizational skills, attention to
detail, and strong time management skills. Must be able to work effectively with others in a team
For the full position description and faculty requirements, please go to
** Position is appointed as professional track faculty within the Faculty Specialist Ranks as established by the
University of Maryland. This is a non-tenured, contractual position. Rank at appointment is based on the successful
applicant's experience and relevant credentials.
Applications: Electronic applications required. Please apply online at
https://ejobs.umd.edu/postings/91877. No relocation assistance will be provided. You must be
legally able to work in the United States; the University of Maryland Libraries will not sponsor
individuals for employment. An application consists of a cover letter, which includes the source
of advertisement, a curriculum vitae, and names/e-mail addresses of three references.
Applications will be reviewed as they are received and accepted.
Best consideration date is February 21, 2022.
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all
applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified
applicants will receive consideration for employment. The University is committed to a policy of equal opportunity
for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or
mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital
status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all
aspects of employment, educational programs and activities, and admissions.
The University of Maryland Libraries are committed to advancing diversity, equity, inclusion, and accessibility. We
support university and library efforts to create a more just campus environment, understanding the unique,
interdisciplinary focus of libraries and archives as collectors and curators of the historical, literary, artistic, and
scientific record. We provide collections, services, and programs that reflect the diversity of our community, heighten
cultural awareness, and incorporate the histories, experiences, and expressions of those who have been historically
marginalized and/or underrepresented. We work to ensure equitable access to our facilities, resources, and services.