Management Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 22, 2022
Closes
Jan 25, 2022
Hours
Full Time
Duties

As Management Officer assigned to the Administrative and Overseas Operations (AOO) Division you will:
  • Serve as the Regional Management Officer for the USAID OIG/M.
  • Serve as the Subject Matter Expert on matter involving administrative support, budget, training, records management, personnel administration, supply and logistics activities, and facilities management.
  • Ensure adherence to all statutory and regulatory requirements pertaining to management controls, personnel management, budget management, procurement, and supply management.
  • Responsible for the origination, development, and execution of policies for administrative function and activities of a regional office.
  • Provide key direction and guidance to regional office employees on personnel and personnel management matters.
  • Conduct special administrative projects and studies at the direction of the the Director of AOO and/or AIG/M.
  • Provide oversight for the day-to-day operations of the regional office administrative staff.
  • Advise the principal officers from Audit and Investigations on internal OIG administrative matters requiring his/her action or attention.
  • Conduct, review, and analyze a variety of personnel management/programs and advises on their practical application.
  • Develop and maintain a Memorandum of Understanding (MOU) for each OIG office within the region.
  • Provide approval on all actions that would commit or obligate OIG funds in the region, such as employee entitlements, travel authorizations and vouchers, and contracts.
  • Directs the implementation of office travel, coordinate training, and monitor contract performance.
  • In coordination with OIG's Financial Resources Division, Mission EXO and FMO offices, prepares and submits regional budgets and operating plans, and assists with other financial duties such as accruals, de-obligations, reviews of unexpended obligated balances and other pertinent year-end tasks.
  • Manages and supervises administrative support personnel (USDH and/or FSN) in the region.
  • Maintains constant awareness of agency notices, OIG/M policy, security policy, and emergency planning to ensure office compliance.
  • Provides advice and guidance to regional employees and their families on a wide range of subjects, including allowances, education, housing, medical support, entitlement travel, and onward assignments.
  • Collaborates closely with the Mission and Department of State (DOS), and other Agency management personnel to ensure effective shared services implementation.
    • In coordination with IG/M/HC, Mission Executive Officer (EXO)s, and DOS/Human Resources oversees classification, recruiting, and hiring of FSN staff in the region, and management of NSDD-38 positions for the OIG
  • Directs the implementation of office travel, coordinate training, and monitor contract performance.
  • In coordination with OIG's Financial Resources Division, Mission EXO and FMO offices, prepares and submits regional budgets and operating plans, and assists with other financial duties such as accruals, de-obligations, reviews of unexpended obligated balances and other pertinent year-end tasks.


Requirements

Conditions of Employment


  • U.S. Citizenship required
  • Must be able to obtain and maintain a Top Secret security clearance
  • International and overnight travel will be required
  • Registration with the Selective Service System is required, if applicable
  • Designated and/or random drug testing required
  • Financial Disclosure - Incumbent is required to submit a Financial Disclosure Statement, OGE-450, Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually.
  • Be at least 20 years old to apply; at least 21 years old to be appointed.
  • Be appointed prior to age 60 (preference eligible veterans excepted).
Foreign Service career candidates will be considered for tenure by a Tenure Board after they have acquired at least three years in the agency, of which a minimum of two years' overseas experience in the Service. Each career candidate is afforded two opportunities to receive tenure based on the Board's review of the employee's written performance evaluations which are prepared by a supervisor at least once a year. A career candidate who fails to perform satisfactorily may be separated at any time during their probationary period. Any employee who remains untenured after two reviews will be separated from the Agency at the end of the five-year probationary appointment. The appointment status of a career candidate who receives tenure will be changed from probationary to career.

As required by Executive Order 14043 , Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.

Qualifications

To qualify for the FS-04/GS-12 equivalent grade level, you must have one year of specialized experience at the FS-05/GS-11 grade level in the Federal service or equivalent in the federal service. Specialized experience is defined as: (1)assisting with the development and execution of policies relating to the administrative functions and activities of a regional office; (2) providing oversight for the day-to-day operations of the administrative staff; (3) providing administrative support, manpower/staffing, budget, training, records management, personnel administration, supply and logistics activities, and facilities management.

To qualify for the FS-03/GS-13 equivalent grade level, you must have one year of specialized experience at the FS-04/GS-12 grade level in the Federal service or equivalent in the federal service. Specialized experience is defined as: (1) providing expert level support and guidance for all OIG management policies and procedures; (2) conducting, reviewing, and analyzing a variety of personnel management/programs and advising on their practical application; (3) planning and monitoring of procurement and budget execution; (4) Directing the implementing office travel, training, performance counseling, employee awards, and performance management programs.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications must be met by the closing date of this vacancy announcement.

Education

Submit copy of transcripts listing courses with credit hours, major(s), and grade point average if you are qualifying on the basis of education. You can receive credit for education received outside the United States if you provide evidence that it is comparable to an accredited educational institution in the United States when you apply.

FOREIGN DEGREE EQUIVALENCY EVALUATIONS: If you are applying and using education completed in foreign colleges or universities, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For more information on determining foreign degree equivalency, click on the following link: http://www.naces.org/aboutnaces.htm

Additional information

Important note: Before receiving a career appointment in the Foreign Service an individual shall first serve under a limited appointment as a career candidate for a trial period of service not to exceed five (5) years. During such trial period of service, the career candidate may be terminated at any time for any reason including misconduct. Please see Sec. 306-309 of the Foreign Service Act of 1980, as amended.https://www.usaid.gov/sites/default/files/documents/1868/fsa.pdf

Applicants must be available for and willing to accept assignments throughout the world, including assignments to Washington, D.C. They must also be willing to travel frequently on short notice. In cases where both husband and wife are foreign affairs agency employees, both are expected to be willing to accept assignments to a post other than that of the tandem spouse in order to meet the needs of the Service. This job is being filled by an alternative hiring process and is not in the competitive civil service.

There are limited circumstances in which an exception to the federal workforce vaccination requirement may be obtained. If you are not able to get vaccinated due to a medical condition, you should contact OigVaxAccomodations@usaid.gov to request an exception from this requirement.

Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service. For information on how to apply and what documents to submit as an ICTAP or CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp .
ICTAP/CTAP candidates must be rated well-qualified for the position to receive consideration for special priority. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 88 in a numerical rating scheme. Be sure to review to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

Handicapped applicants, disabled veterans, and VRA's or any others eligible for a noncompetitive appointment under special appointing authorities must clearly specify this eligibility on their application and attach documentation.

These are Testing Designated Positions (TDPs) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

SELECTIVE SERVICE: http://www.sss.gov/

EEO Policy Statement: https://help.usajobs.gov/index.php/EEO_Policy_Statement

Reasonable Accommodation Policy Statement:
https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement

Veterans Information: http://www.fedshirevets.gov/

Telework: www.telework.gov

Disability: www.opm.gov/disability/mngr_3-13.asp

Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/

Selections are made on the basis of merit without regard to race, ethnicity, color, religion, sex (including pregnancy and gender identity), national origin, age, disability, sexual orientation, genetic information, or any other non-merit-based factor.

If needed, additional selections will be made from this announcement.

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