Probate Clerk

Location
Fairfax, Virginia
Salary
$52,323.44 - $87,205.04 Annually
Posted
Jan 22, 2022
Closes
Feb 05, 2022
Ref
21-02699
Hours
Full Time
Job Announcement

Serves as fiduciary clerk in the Probate Section of the Circuit Court. Successful candidates will possess extensive working knowledge and experience in probate, guardianship, trust, and estate planning. Must be able to work independently and manage competing priorities. Duties include:

  • Evaluates and determines the validity of wills presented for probate.
  • Analyzes and makes legal decisions for application to the probate of wills, estate administration, appointment and qualification of fiduciaries for decedents' estates, guardians, and conservators for incapacitated adults, guardians over minor's person and property, and trustees.
  • Determines the appropriate bond for fiduciaries.
  • Provides advisory support to judges, law clerks, attorneys, and the public on fiduciary matters.
  • C alculates and collects all probate tax and recording/filing fees.


Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Meets and assists individuals who are seeking to admit an estate to probate;
  • Evaluates and determines the validity of wills presented for probate;
  • Analyzes and makes legal decisions for application to the probate of wills, estate administration, appointment and qualification of fiduciaries;
  • Determines the appropriate bond for all fiduciaries;
  • Provides advisory support to judges, law clerks, attorneys, and the public on fiduciary matters;
  • Prepares and admits to record related documents for qualification;
  • Calculates and collects probate tax and recording/filing fees.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
  • Knowledge of legal terminology and documents associated with Probate function;
  • Knowledge of the Probate functions and court procedures;
  • Ability to perform moderately complex mathematical calculations;
  • Ability to interact with the public and provide services while maintaining professional integrity, tact and respect;
  • Ability to exercise sound judgments to make decisions within scope of job responsibilities;
  • Ability to interpret and explain complex rules and regulations to the public;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
Associate Degree; Plus five years of progressively responsible experience providing administrative support, technical support, customer service, or working in a court or legal environment.

CERTIFICATES AND LICENSES REQUIRED:
Not applicable.

PREFERRED QUALIFICATIONS:
  • Two or more years of experience in the area of probate, trust & estates or any other fiduciary area;
  • Six or more years of experience in court or legal environment;
  • Possession of Paralegal Certificate;
  • Team player with excellent oral and written communication skills;
  • Ability to exercise judgment and discretion in dealing with the public and the bench on sensitive issues;
  • Excellent organizational skills and data entry skills;
  • Experience using Microsoft Office Suite, especially Word, Excel, and Outlook.

NECESSARY SPECIAL REQUIREMENTS:
  • All newly hired employees will complete an attestation online related to their vaccination status against COVID-19 or a medical or religious exemption (forms provided by the agency) on their first date of employment or shortly thereafter. Employees who are not vaccinated, including persons with a medical or religious exemption, shall submit to weekly testing.
  • The positions within this class are subject to criminal background checks as a condition of hiring and periodically thereafter. An applicant or employee will be required to submit a request for a criminal history record check to the appropriate agency.

PHYSICAL REQUIREMENTS:
Position is primarily sedentary in nature. Requires the ability to stand for long periods of time when filing and be able to lift boxes weighing up to 20 pounds. Requires the ability to sit for long periods of time during appointments. Ability to enter and retrieve data from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDUREL

Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.