Legal Records Clerk

Fairfax, Virginia
$39,663.31 - $66,105.10 Annually
Jan 22, 2022
Feb 05, 2022
Full Time
Job Announcement

Serves as the Docket Clerk in the Docketing Section of the Fairfax Circuit Court. Maintains dockets of cases, by updating pertinent information including date and time of the hearing/trial/court appearances, parties involved, the courtroom, and presiding Judge. Specific duties include:

  • Assists the Chief Judge in preparing the docket assignments, by providing accurate and up-to-date docket information.
  • Reviews documents, inputs data into Court database, arranges for interpreters and audio-visual equipment for the courtroom, and prepares court orders.
  • Determines what case files are needed for the docket and ensures they are available and complete for trial.
  • Interacts with attorneys, law clerks, judges, and the public to obtain information necessary to docket cases.
  • Maintains up-to-date knowledge of the Code of Virginia relating to legal procedures pertaining to docketing a court case.
  • Performs other duties as required.

Illustrative Duties

The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Receives and reviews documents to ensure completeness for filing and recording;
  • Prepares and processes legal documents;
  • Enters and updates case information in the case management system;
  • Scans and indexes documents in the case management system;
  • Assists customers by phone, and in person with miscellaneous inquiries;
  • Maintains, stores, and ensures accessibility of case files;
  • Assists the public requesting to review, and/or obtain copies of case files;
  • Prepares and monitors Court dockets;
  • Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of standard administrative procedures, practices, and equipment;
  • Knowledge of common legal terminology, documents and procedures;
  • Ability of comprehend applicable Virginia Code sections and laws;
  • Ability to process a considerable volume of record work in an accurate and timely manner;
  • Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation; plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

Not applicable.

  • Two or more years of court and/or legal experience
  • Cashiering and/or customer service experience
  • Ability to work independently and in a team environment.
  • Excellent oral and written communication skills.
  • Attention to detail.
  • Ability to multitask and work with limited direction to address identified objectives.
  • Excellent organizational skills
  • Experience using Court Case Management systems, scanning and imaging software.
  • Experience using Microsoft Office Suite (i.e., Word, Excel, and Outlook).

  • All newly hired employees will complete an attestation online related to their vaccination status against COVID-19 or a medical or religious exemption (forms provided by the agency) on their first date of employment or shortly thereafter. Employees who are not vaccinated, including persons with a medical or religious exemption, shall submit to weekly testing.
  • The positions within this class are subject to criminal background checks as a condition of hiring and periodically thereafter. An applicant or employee will be required to submit a request for a criminal history record check to the appropriate agency.

Duties are generally sedentary. Ability to lift boxes, file and push a cart weighing up to 30 pounds. Ability to input and retrieve data from a computer. Ability to type at least 30 words per minute due to high volume of computer entries. All duties performed with or without reasonable accommodations.

Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.