Management Analyst I - Grants Coordinator

Location
Alexandria, VA
Salary
$49,837.32 - $66,758.12 Annually
Posted
Jan 20, 2022
Closes
Feb 03, 2022
Ref
2022-00235
Hours
Full Time
Management Analyst I

Grants Coordinator

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Full-Time Management Analyst I position.

An Overview The Management Analyst I takes on a variety of tasks related to short and long range planning, for the Division and the Area Plan for Aging Services, program evaluation, program development and evaluation, performance measurement and with an emphasis on managing the multiple contracts that make up the bulk of the services available under the Area Plan for Aging Services.

What You Should Bring

The candidate should have good knowledge of the principles and practices of public administration; good knowledge of municipal finance accounting systems, contract preparation and management, budget preparation, and methods of report presentation; good knowledge of personal computers and software; good knowledge of, and the ability to make decisions in accordance with the rules, regulations, and laws governing the DAAS funded programs; ability to write and edit various forms of informational materials; ability to analyze, interpret, and report research findings; ability to review administrative and program practices, recognize areas in need of improvement, and establish, coordinate, and implement changes which improve efficiency, effectiveness, and productivity; ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor; ability to establish and maintain effective working relationships with representatives ofother City agencies, with the Virginia Department of Aging and Rehabilitative Services, with the public, with staff of contract agencies and with co-workers; and the ability to communicate clearly and effectively, both verbally and inwriting.
The Opportunity
  • Maintains knowledge of Older Americans Act and Virginia Department of Aging and Rehabilitative requirements for specific services that will be delivered through a number of contract;
  • Assists in developing new programs and services as funding allows;
  • Manages contracting process, including writing Scopes of Work, coordinating with DCHS & Purchasing Office specialists, identifying potential contractors, and sending contract option to them;
  • Selects review panel and evaluates responses to contract option, coordinates with DCHS and/or Purchasing Office specialist in communicating to responding organizations and leads the panel in selecting the contractor;
  • Monitors contractor compliance with programmatic and financial requirements;
  • Offers technical assistance to contractors in meeting their goals;
  • Serves as consultant to other DAAS staff with purchasing responsibilities;
  • Troubleshoots and resolves problems;
  • Oversees and tracks budget expenditures by contractors; uses Excel as needed;
  • Reviews invoices and submits for payment;
  • Performs related work as required.
About the Department
The Center for Adult Services (CAS) provides a variety of programs and services in Aging; Adult Protective Services; Clinical & Emergency Services; and Community & Residential Support Services for seniors and for persons with mental illness, intellectual disabilities and substance use disorders. CAS provides compassionate and effective person-centered services based on best practices. Our teams support self-determination, safety and recovery for Alexandria residents affected by abuse, neglect, mental illness, intellectual disabilities and substance abuse disorders.

Minimum & Additional Requirements

Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

At least one year of experience in managing public sector contracts; The ability to attend meetings at several locations in the City; At least one year of working knowledge of aging services funded through the Older Americans Act.

Notes

This position requires the successful completion of pre-employment background checks including but not limited to: Criminal Records Check; VA State Child Abuse/Neglect Registry; Medicare/Medicaid Fraud Database; education/certifications; and driver’s license.

Schedule: Monday through Friday; 8:00AM - 4:30PM, exact time is flexible. A telework schedule can be established.

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