Program and Policy Specialist

Employer
USAJobs
Location
Arlington, Virginia
Posted
Jan 19, 2022
Closes
Jan 24, 2022
Function
Program Manager
Hours
Full Time
Duties

This announcement provides the opportunity for a reassignment/promotion to the position of Program and Policy Specialist in the Office of Audit team located in Arlington, Virginia.

This position is being advertised at the Specialist Band level, equivalent to a GS-14. The salary range for this position is $126,233.00 - $164,102.00. The salary figures include locality pay.

Please note that the duties and responsibilities associated with this position may vary based upon the agency's needs at the time of hire. The following description of major duties and responsibilities is only intended to give applicants a general overview of the expectations.

The employee serves as the authoritative resource for the agency in the area of planning, budgeting, and accountability. As an expert technical authority responsible for the planning, budgeting, and accountability (PBA) function, responsibilities involve solving significant problems complicated by interfaces and inter-relationships between and among programs, systems, functions, policies and numerous critical issues.

Planning:
  • Makes recommendations that result in changes in the way services are distributed and the way business is conducted.
  • Develops initiatives and related infrastructure to facilitate achievement of program goals and objectives.
  • Responsible for the strategic plan for the Office of Audit and ensures its implementation. Ensures plan conforms to "best practices" and keeps up-to-date with evolving developments and methods.
  • Executes all aspects of planning that ensures a high performance, entrepreneurial, innovative organization. Develops both long and short-range goals governing the execution and coordination of activities.
  • Seeks innovative ways to perform functions, while controlling costs and improving efficiency.
  • Develops and implements significant new program strategies. Analyzes key business policy questions and advises on agency decisions, policy recommendations, and positions of record.
  • Plans and manages the delivery of major, high-priority products and services which are central to agency objectives.
  • Routinely shifts priorities in order to meet the needs while balancing the implementation of continually changing resource exigencies.
  • Develops the process used to prepare the Annual Plan. Oversees implementation of the process. - Prepares the Annual Plan based on resources and directions provided by Office of Audit executives.
  • Monitors the execution of the Annual Plan and prepares quarterly status reports for submission to Office of Audit management.
Budgeting:
  • Formulates, justifies, presents, and executes the budget for the Office of Audit.
  • Prepares official quarterly and annual reports. Reviews, analyzes, consolidates, and revises budget estimates, justification statements, and budget execution plans.
  • Manages the process of communicating unfunded Office of Audit procurement requests to members of the Investment Review Board (IRB) at periodically scheduled meetings or between meetings as appropriate.
  • Monitors and reports on the rate of expenditures of funds.
  • Notifies management officials of trends toward over- or under-obligation of funds.
  • Recommends approval or disapproval of requests for allotments and other similar funding requests.
  • Considers financial and workload relationships that involve several matters. These matters include the cost of supporting the needs of the changing agency mission and programs; the timing of obligations and expenditures in relation to the budget cycle and availability of funds; and the cost effectiveness of leasing or buying.
  • Responds on short notice to requests for analysis of the budgetary impact of unanticipated changes in programs.


Requirements

Conditions of Employment

  • Must be able to obtain and maintain (Insert Type) security clearance
  • Must be able to obtain and maintain a government-issued credit card
  • May be required to successfully complete a 12-month probationary period


Qualifications

Accountability:
  • Independently defines, directs, or leads highly challenging quality control projects/programs. Develops, integrates, and implements solutions to diverse, highly complex problems across multiple areas and disciplines. Anticipates problems, develops sound solutions and action plans to ensure program/mission accomplishment. Develops plans and techniques to fit new situations to improve overall program and policies. Establishes precedents in application of problem-solving techniques to enhance existing processes.
  • Provides guidance to individuals/teams; resolves conflicts. Defines, organizes, and assigns activities to accomplish project/program goals. Guides, motivates, and oversees the activities of individuals and teams with focus on quality control issues.
  • Communicates project or program results to all levels, internally and externally. Provides inputs to policies. Presents briefings to obtain consensus/approval. Plans and allocates resources to accomplish multiple project/programs. Identifies and optimizes resources to accomplish multiple quality control goals. Effectively accomplishes multiple project/program goals within established guidelines.
  • Plans and develops short and long-range quality control programs. provides necessary budget requirements, time-phased schedules, and other requirements. Reviews and approves a variety of quality assurance and test plans, programs and procedures developed by supporting postal activities and contractors; directs and/or accomplishes the necessary revisions on deployment peculiarities to assure adequate coverage of quality assurance. Monitors and carries out active surveillance of quality assurance system for assigned areas in compliance with policy guidelines.
  • Reviews and monitors, on a continuing basis, activities for the purpose of identifying existing problems, potential problems, and corrective action necessary. Provides technical advice and/or recommendations in correcting conditions that contributed to deficiencies, i.e., poorly defined, inadequate specifications, improper methods or processes, inadequate quality control measures, etc. Monitors directed changes through analysis of documentation and/or inspection activities until deficiencies are corrected. Reviews failure data and other documentation and makes recommendations to improve quality, inspection, test procedures, or other aspects of quality assurance.
  • Plans and develops or directs development of procedures, criteria, and techniques including special requirements associated with unique and complex issues. Conducts costs studies, prepares budgetary estimates and justifications for use by management in presenting and defending plans and activities.

MINIMUM QUALIFICATIONS

You must meet ALL of the minimum qualifications listed below.
  • Current Unites States Postal Service Office of Inspector General career employee or student cooperative.
  • Bachelor's degree from an accredited college or university. (may be asked to present transcripts)

EVALUATION FACTORS
You must have the experience, knowledge and skills as listed in EACH of the evaluation factors. Failure to demonstrate that you meet all of the evaluation factor requirements as listed below will result in a score of zero (0); an ineligible status, and you will not be referred for further consideration. Include your major accomplishments relevant to the position requirements in your resume.
  • Mastery of performance measurement concepts, principles, regulations, and techniques needed to assess progress, efficiencies, inputs and outputs, effectiveness of operations, and quality of services and outcomes to select and apply appropriate program evaluation and measurement techniques in determining the extent of compliance with rules and regulations issued by the agency, or in measuring and evaluating program accomplishments.
  • Mastery of a wide range of qualitative and/or quantitative methods to assess and improve program effectiveness or improve complex management processes and systems to the design and conduct of comprehensive management studies where the boundaries of the studies are extremely broad and difficult to determine in advance; i.e., the actual limits of the project are developed as the study proceeds.
  • Comprehensive knowledge of agency program goals and objectives, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments to prepare long-range (5 year) and short-range planning guidance in accordance with broad agency program policies and objectives.
  • Skill in defining problems, analyzing alternatives, and recommending solutions to assess performance, provide effective customer service, and serve on interagency committees or task groups.
  • Skill in applying knowledge of the financial and budgetary relationships between the subordinate and the most senior level of financial management and budgeting within the Office of Audit.
  • Skill in managing the formulation, justification, and execution of the budget for an entire agency or major component conducting a substantive program or recognizable segment thereof.
  • Ability to the design and conduct of comprehensive management studies where the boundaries of the studies are extremely broad and difficult to determine in advance; i.e., the actual limits of the project are developed as the study proceeds.

You will no longer be considered for this position if you: fail to respond to all of the questions in the self-assessment questionnaire; or receive a zero (0) rating on any evaluation factor.

Education

Education must be accredited by an institution recognized by the U.S. Department of Education. Applicants can verify accreditation here: www.ed.gov/admins/finaid/accred. Special Instructions for Candidates with Foreign Education: Education completed outside the United States must be deemed equivalent to that gained in U.S. education programs. You must submit all necessary documents to a private U.S. credential evaluation service to interpret equivalency of your education against courses given in U.S. accredited colleges and universities. For further information visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

The United States Postal Service, Office of Inspector General requires employees to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by January 1, 2022. If your appointment or onboarding is after January 1, 2022, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination before you enter on duty. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required exception from this requirement.

Please contact an internal Human Resources Representative if you have any questions about your USPS OIG Employee Benefits.

This agency provides Reasonable Accommodations to applicants with disabilities. If you require accommodations for any part of the application and/or hiring process, please send an email to jobs@uspsoig.gov. The decision on granting an accommodation request will be made on a case by case basis.