Duties

Major Duties:
- Utilizes, maintains and applies expert, current and comprehensive knowledge of the Federal Records Act and National Archives and Records Administration (NARA) regulations records Management legislation, and implementation requirements and VA specific records management requirements.
- Coordinate VHA Records Management efforts with the NARA, for such items but not limited to; record disposition schedule writing, transfer of permanent record and records storage requirements.
- Develops and maintains VHA-specific guidance, policies, and procedures for the development, maintenance, storage, and disposition of Federal records created within VHA.
- Develops and maintains VHA Record Control Schedule (RCS) 10-1, in accordance with NARA requirements.
- Conducts training sessions and presentations independently or in conjunction with other VA program offices, for appropriate VHA personnel involved in Records Management- related matters to improve and sustain appropriate management of Federal records.
- Develops, manages and follows through to completion applications and petitions for modification of existing records schedules as well as records that must be scheduled.
- Appraises and evaluates VHA records to determine their record retention value, proposes retention periods and ultimate disposition for records and assists VHA Program Offices in the preparation of regulations.
- Develops and sustains ongoing support relationships and works independently with various program management offices, VISN and field personnel to ensure records creation, maintenance, use, and disposition are in accordance with Department policies and Federal regulations.
- Educates and informs VHA records managers and other interested staff regarding policies, procedures, and notifications that impact the management of federal records within VHA.
- Develops and provides training on records management to VHA records managers, records liaisons and interested staff regarding policies, procedures, and notifications that impact the management of federal records within VHA.
- Acts as the subject matter expert and final authority regarding proposed policies and procedures developed by other elements of VHA that relate to records retention and management.
- Utilizes surveys, audits and other reports to identify potential issues related to facility, VISN or program office management of records. Assists in facility site visits when needed, evaluating the effectiveness and efficiency of the records management program. Assist with developing detailed assessment reports and corrective action plans after problem identification and analysis.
- Works closely with the Office of General Counsel to ensure that record retention requirements are in conformance with Federal laws and regulations.
- Work with Office of General Counsel to coordinated national record hold/freeze.
- Serves as the liaison on matters relating to the storage of records at the VA Records Center and Vault.
- Researches, prepares and responds to Congressional correspondence referred on behalf of constituents concerning matters related to VHA's records management activities, policies, and procedures.
- Serves as the VHA representative to the Office of Regulation Policy and Management on matters relating to regulations management.
- Conducts an analytical review of regulations to ensure compliance with the department's procedures and Federal regulations.
- Prepares various records management and regulation management reports.
- Develops position descriptions, engages in recruitment activities and manages performance standards and evaluation, disciplinary actions and incentive awards consistent with OHI/HIG/HIM policies and management philosophies.
- Performs the administrative and human resource management functions relative to the staff supervised.
- Observes workers' performance and conducts work performance critiques.
- Resolves informal complaints and grievances.
- Develops work improvement plans, recommending personnel actions as necessary.
- Provides advice and counsel to workers related to work and administrative matters.
- Review and approves or disapproves leave requests.
- Assures that subordinates are trained as required

Work Schedule: Monday - Friday, 8:00am to 4:30pm
Compressed/Flexible: Available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Program Manager/PD772010
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/20/2022.

Time-In-Grade Requirement: Applicants who are current, permanent Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.

Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Please review the Required Document section for additional information, and to ensure all appropriate documentation is submitted at the time of application.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement who have separated within the past 52 weeks, and current employees applying under the Veterans Employment Opportunities Act of 1998 (VEOA).

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Develop and maintain records schedules in accordance with NARA requirements; Develop and maintain agency-specific guidance, policies, and procedures that support the maintenance, storage, and disposition of Federal records created within an agency; Develop and provide training on records management to records managers, records liaisons and interested staff regarding policies, procedures, and notifications that impact the management of federal records within an organization.

Selective Placement Factor: At least one year experience applying expert knowledge of legislation, administrative law, policies, regulations and precedents applicable to federal government records management including the Federal Records Act and National Archives and Records Administration regulations.

ICTAP/CTAP candidates: ICTAP/CTAP candidates must be found to be well qualified for referral.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. A full year of work is 35-40 hours of work per week. Part-time experience will be credited based on time spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

You will be rated on the following Competencies for this position:

• Communications - Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions
• Compliance - Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Planning and Evaluation - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Technical Competence - Uses knowledge that is acquired through formal training or extensive on the job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
• Manages Human Resources - Plans, distributes, and monitors work assignments; evaluates work performance and provides feedback to others on their performance.

Physical Requirements: This position is sedentary in nature.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

This job opportunity announcement may be used to fill additional vacancies.

As required by Executive Order 14043 , Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required exception from this requirement using the reasonable accommodation process.

ue to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization's telework policy and the duties of the position.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .