Overview: Human Resources CoordinatorAs the Human Resources (HR) Coordinator for the American Institute of Physics (AIP), you will provide essential support to the benefits, leave administration, recruitment, and administrative functions of the Talent and Culture department. You will report to the Chief Talent and Culture Officer and work with a team of 5 to deliver services for the 125 internal staff of AIP, approximately 200 retirees, and 5 of our member organizations as well as our subsidiary. At AIP, we believe in the power of the physical sciences to shape a better world. We are guided by our Strategic Framework and your work will support our goal of being recognized for cultivating an effective, talented, diverse, and engaged staff that delivers excellence to our stakeholders.Primarily, your responsibilities will be benefit and leave administration, personnel file management, recruitment support, vendor billing (including breakdown relevant to member societies), and HR metrics reporting. You will leverage your technical expertise to navigate our different systems to generate reporting, keep complex spreadsheets up to date, and create processes for streamlining reoccurring reporting. One of the first projects you will tackle is completing the transition of hard copy files to digital storage. Working closely with the Director of HRIS, Benefits, and Compensation, you will enter employee information into ADP Workforce Now, process changes and terminations, support benefit and leave administration for internal staff and member societies, and produce required monthly compliance reports. You will coordinate with the Talent Specialist to develop job postings, post open positions, and schedule interviews and orientation. Your position will give you the autonomy to complete projects independently while still being supported by a close-knit talented team of HR professionals.Organization OverviewThe American Institute of Physics is a 501(c)(3) membership corporation of scientific societies. We pursue our missionto advance, promote, and serve the physical sciences for the benefit of humanitywith a unifying voice of strength from diversity. In our role as a federation, we advance the success of our member societies by providing the means to pool, coordinate, and leverage their diverse expertise and contributions in pursuit of a shared goal of advancing the physical sciences in the research enterprise, in the economy, in education, and in society. As an institute, we operate as a center of excellence using policy analysis, social science, and historical research to promote future progress in the physical sciences.ResponsibilitiesBenefits administration for 7 organizations (AIP, AIPP and member societies)Process new hire benefits, enrollment, and terminations.Initiate and track COBRA and coordinate with Lincoln Financial Group on leave administration.Liaise with retirees regarding post-retirement medical plans; provide information and answer questions; enter data into Aetna for retirees in the Under 65 (U65) plan; manage spreadsheets. Process monthly vendor billing, allocating costs to appropriate member societies.Retirement administration for TIAA loan requests. Assist in coordination and support of member society medical plans, open enrollment, and unemployment claims; answer benefit-related questions from employees and members.Support Safeter and One Call administration.Leave administrationAdminister requests for FMLA, STD, and LTD, forwarding and monitoring requests to Lincoln Financial.Coordinate paid and unpaid leave use with payroll.Monitor all cases of employee leave and provide regular reports.Metrics, reporting, personnel filesPerform data entry for new hires, changes, and terminations in ADP and Aetna where applicable.Extract data from ADP and other sources to produce reports and salary analysis, etc.Work with Docufree to convert all remaining hard copy files to online storage and upload them into ADP as applicable.Maintain electronic personnel files and records.Process and monitor Retirement Reimbursement Arrangement (RRA) with UnitedHealthcare (UHC) weekly claims.Support AIPs SmarTrip program (process/instructions).Prepare monthly benefit spreadsheets for three member societies.Recruiting and program coordinationAssist in preparation of job descriptions and post job openings.Schedule interviews and orientation.May coordinate DEI-related programs.Qualifications2+ years of HR support experience with a background in benefits, leave administration, payroll, and recruitment; Bachelors degree is preferred. Familiarity with ADP Workforce Now or another similar HRIS.Knowledge of Multiple Employer Welfare Arrangement (MEWA), Consolidated Omnibus Budget Reconciliation Act (COBRA), Family Medical Leave Act (FMLA), and Employee Retirement Income Security Act (ERISA) is a plus.Proficient with Microsoft Office, especially Excel, Outlook, and Teams.Proven ability to effectively communicate and support vendors, applicants, all levels of staff, and the public using discretion and maintaining confidentiality with sensitive information. AttributesDetail-oriented. You have command of both the process and the details. You are meticulously attentive, get it right the first time, and accurately keep track of all the moving parts.Organized. You thrive on checklists and advance planning. You have an Excel spreadsheet in hand when you meet with your manager with data and answers readily available. You keep things clear, concise, and running smoothly.Proactive. You work with a sense of urgency and take initiative without being asked. You think ahead, anticipate challenges, and take things from start to finish. Service driven. You are responsive and committed to working hard to address employee and member needs. Your clients smile when they talk about you and rave about the level of service you provide them. Systems-thinker. You understand how to leverage the capabilities of software to meet business needs. You can mentally map the inputs, outputs, and interfaces for any system.Team player. You thrive in a team environment yet work well independently. You carry your weight on the team, learning from others and contributing in equal measure. Whats Attractive to the Right Candidate?Your colleagues are welcoming, gracious, and eager to help each other succeed.Your work supports our entire organization. You will be appreciated for your dedication to the team and ensuring our HR administrative functions run smoothly. You will enjoy a flexible work schedule. While your position will require limited onsite functions you may choose to work primarily from your home office. We do own our office building, complete with a gym and several amenities, and have very stringent safety precautions in place.We are stable and financially sound with our eye to the future.We offer a robust benefits package that includes 25 days of PTO, medical/dental/vision plans, a 10 percent retirement contribution, tuition assistance, and more. The American Institute of Physics (AIP) requires COVID-19 vaccination for all positions effective January 3, 2022. Individuals with a disability or a religious reason preventing them from taking the vaccine may request an accommodation.To ApplyWe encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.Use the "Apply" button on this page or simply email your resume to Lilly Khan at resumes@staffingadvisors.com with AIP Human Resources Coordinator #2022-2682 SA as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.Job responsibilities are similar to the following positions: HR Assistant, HR Associate, HR Specialist, HR Generalist.Please note: our practice is to not disclose the salary ranges our clients would consider. Any salary information included in this posting was estimated without our input.Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended an evidence-based approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. This position may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history. You can learn more about our actions on our blog.Internally this position title is: Talent Associate. IND123