Accounts Payable Manager

World Wildlife Fund
Washington, DC
Jan 16, 2022
Jan 20, 2022
Full Time
OverviewWorld Wildlife Fund (WWF), one of the worlds leading conservation organizations, seeks a Accounts Payable Manager for our Washington, DC office.Major FunctionThe Accounts Payable Manager is responsible for all activities in accounts payable (AP), working with various employees and vendors to ensure timely payments of vendor invoices, including vendor issues resolution, and maintaining accurate records and controls. In addition, the Accounts Payable Manager will be responsible for developing and implementing efficient processes to meet the evolving needs of WWF. The position also assists with the annual external audit.Responsibilities Processes accurately and timely vendor invoices and disbursements in accordance with company policies and US GAAP. Ensures accurate processing of daily accounts payable transactions by reviewing the coding, supporting documentation, transaction descriptions, and payment type. Communicates timely and effectively with all WWF employees to resolve any discrepancies. Reviews and settles, ACH, Wire & Check payments to vendors Coordinates stop and void payment actions with the appropriate accounting and departmental staff. Reviews list of outstanding checks monthly and coordinates void and/or reissue of checks. Ensures prompt notification to all appropriate staff of failed/unsuccessful payment or transfer requests. Maintains real-time relationship with the external AP bank account representative. Serves as a co-security administrator for the AP bank account(s). Oversees all supplier statements and assists in the review of unpaid invoices. Provides excellent customer service and follows up to close out all open supplier issues. Manages the corporate card and expense reporting process to ensure all staff complies with the organizational policies and procedures. Use monthly reporting tools to facilitate the oversight of the corporate card process. Provides suggestions to establish new/additional account payables internal controls, and monitors the adherence to, and compliance with these controls and organizational requirements. Identifies and develops process improvements that will increase the accuracy and speed with which invoices are processed and paid. Maintains a clear and concise account payables operational manual that provides guidance to the AP and non-AP staff. Assists in Month- End close process as it relates to accounts payable. Completes all AP closing routines and closes the AP modules in a timely manner each month. Reviews and analyzes the AP aging and open invoice reports to identify and resolve invoices that have not been paid with two (2) weeks from the creation date. Ensures that the AP subledger reconciles to the general ledger monthly. Supports audit requests for areas of responsibility Prepare Accounts Payable and other schedules needed for the annual independent audit including correspondence with the appropriate staff regarding information needed for the year-end closing and audits. Collects and verifies PBC (prepared by client) audit schedules. Ensures that new supplier information is verified by the supplier relationship contact person and the information is accurate in the accounting system. Provide regular updates to WWF staff, regarding AP process updates and/or changes. Coordinates the annual NICRA data compilation and serve as the liaison between WWF and the NICRA representative. Coordinates the review of the 1099 reports monthly and ensures that correct information is accumulated and reported to consultants and grantees, and the IRS by the legal deadline, including processing of annual 1099 and 1042 filings Develop reporting metrics providing insight into process efficiencies and spend analysis Perform ad-hoc reporting and special projects as required Performs other duties as assigned and serves as the backup for other Accounting staff on specific duties.Qualifications Degree in accounting or business administration, with a focus in accounting required Minimum of 8 years of accounting experience required Demonstrated organizational and process flow skills including accounts payable and general ledger work Experience with Workday Financials Accounting System strongly preferred Experience with leadership role and managing staff A demonstrated ability to work with minimal supervision and to see issues through to resolution Excellent oral and written communication skills for interacting with vendors, support personnel and management Advanced Microsoft Excel skills and comfortable with working with large data sets High level of attention to detail, excellent organizational skills and ability to prioritize demands and meet deadlines Experience with various use tax filing requirements and 1099 filing Committed to building and strengthening a culture of inclusion within and across teams. Identifies and aligns with WWFs core values: Courage, Integrity, Respect, and Collaboration: Demonstrates courage by speaking up even when it is difficult, or unpopular. Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable. Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement. Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals. To Apply: Submit cover letter and resume through ourCareers Page, Requisition #22087 Due to the high volume of applications we are not able to respond to inquiries via phoneAs an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicantsrace, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.

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