Intake Clerk

U.S. District Court

Alexandria, VA

WORKPLACE SUMMARY

The Clerk’s Office of the U.S. District Court for the Eastern District of Virginia is comprised of over 100 professional staff providing administrative and operational support to more than 25 federal judges located across four geographical divisions. The District enjoys a talented staff, an interesting workload, and excellent agency relationships across the Executive and Judicial Branches of the U.S. Government.

POSITION OVERVIEW

The position is located in the Clerk’s Office of the United States District Court for the Eastern District of Virginia, Alexandria Division. The Intake Clerk serves as the initial point of contact between the Clerk’s Office and the general public, litigants, and the bar. The incumbent receives and reviews incoming court documents for conformity with federal and local rules and performs customer service and cashier duties for the purpose of providing procedural information and collecting court fees.

The Intake Clerk also sorts, opens, inspects, and delivers incoming mail and processes outgoing mail for the U.S. District Court. This work requires repetitive motion when opening mail, bending and stretching when sorting mail, prolonged standing and walking when delivering mail, and lifting heavy mail bins, boxes, and other items. Wearing protective clothing while processing incoming mail is a requirement.

DUTIES AND RESPONSIBILITIES (CL-23)

• Act as a receptionist and provide information to customers within and outside of the court.

• Assist in the receipt and review of incoming documents to determine conformity with appropriate rules, practices, and/or court requirements. Route documents to proper offices and/or staff after acceptance.

• Inform customers of required fees, receive payments, and issue receipts. Secure funds in cash register, process credit card payments and the check log for filed documents, and balance cash drawer at the end of the day.

 • Assist in entering certain types of documents and proceedings on the docket and create and/or update certain mailing lists, including addresses and nature of addresses.

 • Assign case numbers and randomly assign judges to cases.

 • Sort, classify, and file case records. Maintain the integrity of the filing system by monitoring proper access to records and by filing documents accurately and in a timely manner. Retrieve files and make copies of records for court personnel, attorneys, and others.

• Sort, process, and distribute mail to appropriate departments and judicial chambers. Operate postage equipment and affix appropriate postage to official mail. Deliver outgoing mail to the designated pickup point. Maintain a mail log.

 • Perform other duties, as assigned.

This position is full-time with benefits.  Please review the full job announcement and application procedures on our website at https://www.vaed.uscourts.gov/jobs