Chief Administrative Officer/Supervisory Management & Program Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 15, 2022
Closes
Jan 21, 2022
Function
Executive, Chief
Hours
Full Time
Duties

Summary
This position is located in the Office of Inspector General, AmeriCorps (AmeriCorps OIG), an independent office that oversees AmeriCorps' national service programs and operations. The Chief Administrative Officer (CAO) is a key member of the Inspector General's leadership team who leads the mission support activities of the OIG (except for Information Technology) and is responsible for the management of the OIG's expenditures and budget development and execution.

Responsibilities
Leads the OIG's Administrative Support Section, manages the office's administrative operations, and provides high-level administrative support to and collaborates with supervisors, managers, and other employees. Collaborates with leadership to provide creative thought partnership on strategy for advancing cross-departmental initiatives and streamlining policies and procedures across programs and operations; Responsible for financial operations, including accounting, budget formulation and execution; liaison with AmeriCorps and its shared services provider for procurement, travel, accounting, personnel/human resources; contract administration, property management, and overall office management. Provides strategic guidance, coordination, and leadership to senior management and appropriate department personnel in executing the OIG's programs. The incumbent will supervise a small team of professionals. As a member of the IG's leadership team, the CAO has the following direct and primary responsibilities and duties:

Manage OIG's budget, financials, and travel
Manages the financial affairs of the OIG (including budgeting, accounting, and managerial-financial reporting), certifies OIG appropriated funds (including annual and special purpose multi-year funds), and ensuring the accuracy of all financial transactions. Coordinates budgetary actions, quarterly apportionments, continuing resolution allocations, incremental funding, and reprogramming of funds, consistent with the Office of Management and Budget (OMB) guidance and OMB Circular A-11; liaises with OMB; develops the OIG's annual Spend Plan and Acquisition Plan and monitors performance against them; generates cost estimates for budget submissions and the annual Congressional Budget Justification (CBJ); oversees acquisitions and purchase orders, purchase card reconciliations, travel and training expenditures, interagency agreements, and payments through associated systems. Establishes internal controls to assist in monitoring and evaluating financial performance. Responsible for financial analysis, forecasting and modeling to interpret quantitative and qualitative data.

Oversee administrative services and improve efficiency
Directs, develops, plans, coordinates, and evaluates a broad range of administrative and management functions and activities. Manages the OIG's administrative support program. Improves the efficiency of OIG operations and use of resources, including records management, procurement; coordinates human resources and personnel actions, and serves as liaison on AmeriCorps' Office of Human Capital; advises and assists in the negotiation of contracts, interagency agreements, and other cooperative work with government agencies; resolves complex financial and administrative issues, as needed. Advises the Inspector General and senior managers, and identifies current and future financial, personnel, and material needs of the office.

Management Analysis
Develops and updates office managerial policies, practices, methods, procedures, and/or organizational structures.

Additional Duties
Supervises clerical and administrative personnel, and sets goals and deadlines for the Administrative Support Section; works with Chief Technology Officer on records management; liaises with AmeriCorps, landlord and, as needed, Federal Protective Services, to ensure that office facility remains safe, secure, and well maintained; plans, coordinates, and directs a broad range of services that allow the OIG to operate efficiently; and other duties as assigned.

Requirements

Conditions of Employment

  • You must be a United States Citizen
  • A 2-year probationary period is required for new Federal employees and supervisors.
  • Merit Promotion and internal applicants must submit a SF-50 to verify Status and grade
  • As required by Executive Order 14043, all current and new Federal employees are required to be fully vaccinated against COVID-19 no later than November 22, 2021. See the ADDITIONAL INFORMATION section for more details regarding this requirement.
  • Satisfactory completion of a background investigation.
  • Must be telework ready. See the ADDITIONAL INFORMATION section for more details regarding the agency's current full-time telework status.


Qualifications

Applicants must have one year of specialized experience comparable in scope and responsibility to at least one year of specialized experience comparable in scope and responsibility the mid-range of the NY-03 pay band, which would be at or equivalent to, the GS-13 level in the Federal Service. Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled.

Specialized experience includes 3-5 years of independently performing administrative support functions such as budget, procurement, facilities management, travel, and varying communications in order to direct and manage both human resources and administrative services.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps VISTA) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills can provide valuable training and experience that translates directly to paid employment. You will receive credit for qualifying experience, including volunteer experience.

Such experience must be clearly documented in the applicant's resume.

Education

Experience cannot be substituted by education for this position.

Additional information

Additional Selections: Additional selections may be made from this announcement or for similar positions across AmeriCorps. By applying, you agree to have your application shared with interested selecting official(s) at AmeriCorps.

COVID-19 Vaccination Requirements: As required by Executive Order 14043, all Federal employees are required to be fully vaccinated against COVID-19 no later than November 22, 2021, regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), and subject only to such exceptions as required by law. Therefore, even if you are selected for a position on or before November 22, 2021, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021, or before appointment or onboarding with the agency. If you are selected, your offer letter will contain additional information regarding how to request a reasonable accommodation legally required exception from this requirement to the vaccination requirement based on medical or religious factors.

Expanded Telework Status Due to COVID-19: Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you will have the option to temporarily telework on a full-time basis, even if your home is located within the local commuting area of the duty station of your position. Once the agency implements its re-entry plan, you may be expected to report to the duty station listed on this announcement in the manner and frequency the agency deems appropriate. At this time, the agency is unable to confirm if an expanded telework policy or future remote work policy will be implemented.

Military Selective Service Act: If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Veteran's Preference: If you are claiming 5-point or 10-point veteran's preference, you must submit documentation described below in "Required Documents."

Special Employment Consideration: Persons with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the Armed Forces, VISTA volunteers, some Peace Corps employees and returning Peace Corps volunteers are examples of individuals who are potentially eligible for noncompetitive appointment. If you are eligible and would like to be considered for one of these noncompetitive appointments, applicable documentation that supports your eligibility must be submitted with your application package.

Ethics Requirement: Our Agency is committed to the highest ethical standards and, as an employee you will be covered by the criminal conflict of interest statutes (18 U.S.C. 201-209) and the Standards of Ethical Conduct for Employees of the Executive Branch (5 C.F.R. part 2635). Additionally, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) or Public Financial Disclosure Report (OGE Form 278e) within 30 days of your appointment date and on an annual basis thereafter.