Administrative Assistant Iv

Location
Fairfax, Virginia
Salary
$43,461.81 - $72,436.42 Annually
Posted
Jan 15, 2022
Closes
Jan 22, 2022
Ref
22-00175
Function
Administrative
Hours
Full Time
Job Announcement

Contributes as a team member of the Human Resources Division of the Facilities Management Department. Serves as Payroll Contact/HRA Initiator for the agency. Processes online time for the agency. Provides payroll assistance to agency employees, in groups and individually. Meets Department of Human Resources deadlines. Explains routine personnel policies and procedures. Independently coordinates and reviews time entered into HCM; runs Time Reports in order to determine errors; completes research as needed, advising the appropriate employee, supervisor or manager of discrepancies; ensures corrections are made prior to DHR deadlines. Answers questions from employees and supervisors relating to payroll, performance evaluations, benefits and other human resources issues within the position's responsibilities. Reports payroll updates from the Department of Human Resources' Payroll Update Briefings. Communicates and informs supervisor of payroll issues. Advises staff with online time, as needed. Assist in the training of staff with online time, as needed. May participate in Payroll-related training. Conducts time and attendance audits. Coordinates all FMLA, Non-FMLA and Injury Reporting documentation and the processes associated with them. Processes donation requests. Performs audits for quality assurance. Point of contact for all performance evaluations in NEOGOV Perform and career management plans overseeing, processing and tracking for timely submission to the Department of Human Resources. Serves as an Agency Access Control Administrator. Processes employment verifications. May coordinate employee access to FOCUS roles (i.e. MSS, Timekeeper, Delegates, etc.). Files personnel documents. Answers agency benefits questions and refers to appropriate DHR staff when necessary. Assists with the recruitment process and processing personnel action requests for employees (i.e. hiring, promoting, terminating, etc.) as needed. Ability to write simple documents. Ability to process and integrate complex data. Ability to establish effective working relationships with both external and internal customer contacts. Ability to maintain confidentiality and be sensitive to political issues. Makes recommendations for quality assurance and control. Participates in departmental projects. Back up for the reception area, as needed. Other duties as assigned. May coordinate IT security access for contract staff. Incumbent is considered FMD Emergency Service Personnel.

Note:
The assigned functional areas of the position are customer service, general office administration, human resources, payroll, and records management.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
Driver's license.

PREFERRED QUALIFICATIONS:

Proficient in Microsoft Office Suites. Excellent oral and written communication skills. Excellent organizational skills. Able to multi-task and perform well under tight deadlines. Ability to work independently and meet deadlines. Strong customer relations skills. Knowledge of county human resources policies and procedures.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check, and a driving records check.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will still be subject to the weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PHYSICAL REQUIREMENTS:
Position is generally sedentary in nature; however, employee may be required to do some walking, standing, bending and carrying of items up to 20 lbs. in weight (all duties). Work requires the ability to operate keyboard-driven equipment (all duties). Work requires the ability to operate keyboard driven equipment, computers, multi-line telephones, facsimile machines, photocopiers and scanner. Must communicate with others. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview; may include practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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