HR & Administrative Assistant

Stimson Center
Washington, DC
Jan 04, 2022
Jan 15, 2022
Full Time
Deadline to apply: November 23, 2021The Henry L. Stimson Center (Stimson) seeks a dynamic and highly motivated individual to join our team as a full-time HR & Administrative Assistant. Reporting to the Director of HR & Administration, the Assistant is an integral member of the operations team with a focus on supporting the effective and efficient operations of the Center.This position is ideal for an impeccably organized, detail-oriented individual with exceptional interpersonal, problem-solving, and verbal and written communication skills. The ideal candidate will have a high level of discretion in working with highly confidential information. They will have an innovative spirit, a way with people, a calm-under-pressure, and flexible approach.The Stimson Center is a nonpartisan policy research center working to solve the world's greatest threats to security and prosperity. Think of a modern global challenge: refugee flows, arms trafficking, terrorism. These threats cannot be resolved by a single government, individual, or business. Stimson's award-winning research serves as a roadmap to address borderless threats through collective action. Our formula is simple: we gather the brightest people to think beyond soundbites, create solutions, and make those solutions reality. We follow the credo of one of history's leading statesman, Henry L. Stimson in taking, "pragmatic steps toward ideal objectives." We are practical in our approach and independent in our analysis. Our innovative ideas change the world.The Assistant is responsible for two main areas of work: (1) supporting all HR functions and (2) providing general and often varied administrative and event support.ResponsibilitiesAssists with staff recruitment, selection, background checks, immigration matters, and hiring; Conducts or assists with new employee onboarding;Conducts or assists with employee terminations;Assists with all benefits administration: enrollment, offboarding, open enrollment, general administration, audits, vendor relations, and reporting;Assists with payroll preparation and related tasks;Prepares and processes HR paperwork and resolves employees questions;Documents policies, processes, and best practices;Maintains accurate and up-to-date human resource files, records, and documentation;Maintains the human resource information system (HRIS);Manages the internship training program;Coordinates performance reviews;Coordinates data collection, reporting, and analysis;Assists with process improvement efforts focused on the development and implementation of more efficient policies, processes, systems, and technology;Fosters positive employee relations;Assists with planning and execution of special events such as open enrollment, organization-wide meetings, trainings, community-building, and other events;Works collaboratively with the Office Manager on various administrative and IT tasks and projects;Fills in for the Office Manager when they are on breaks and/or leave;Provide support to the Executive Office on as needed basis; andProvide support for other projects and duties as required.Skills & AbilitiesRequired:Customer service-focused mindset, with excellent oral and written communication skills;Familiarity with and/or interest in HR concepts and employment laws;Top-notch organizational skills: there's a lot to keep track of and nothing can fall through the cracks;Professionalism, discretion, and strict commitment to confidentiality;Ability to alternate between independent and teamwork with ease;Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications; andProficient in Microsoft Office Suite;Education & Work ExperienceRequired:Bachelor's degree or equivalent relevant life and/or work experience and1-2 years administrative support experience requiredPreferred:Prior HR experience; andFamiliarity with the nonprofit sector.Application RequirementsSubmit a cover letter and resume in a single PDF document. Stimson is an equal opportunity employer that celebrates, supports, and promotes diversity, equity, and inclusion. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.

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