Project Management Specialist - (Engineering - Infrastructure)
ABOUT THE POSITIONIMSolutions LLC is seeking a Project Management Specialist (PMS) - Engineer - Infrastructure - to provide support to the United States Agency for International Development (USAID) Afghanistan Mission. Applicant will serve as a Project Management Specialist in USAID Afghanistan's Office of Infrastructure (OI). The PMS plays a lead role managing and overseeing implementation of infrastructure projects and activities. This includes a full range of project management responsibilities in engineering, construction management and oversight, electricity power generation and transmission, irrigation infrastructure and/or other infrastructure areas. In this capacity, the PMS will perform a variety of complex functions related to project/activity management, research, planning, programming, reporting, activity monitoring, and analytical and management duties to support the implementation of the office portfolio. The PMS will liaise with industry and government stakeholders, representing the United States Government (USG) at meetings with mid- and high-level government and private sector officials, and will serve as a resident expert on improving access to water and sanitation services. This professional position plays an important technical role on USAID/Afghanistan assigned infrastructure project/activities.The PMS will establish professional contacts and develop and maintain cordial working relationships with mid- and high-level officials in both the public and private sectors, including Government of Islamic Republic of Afghanistan (GIRoA) officials, ministry and business representatives, consultants, non-governmental organizations (NGOs) and other donor agencies. In this capacity the PMS has specific project development and management responsibilities. Working under direct supervision of the Infrastructure Office Chief or his/her designee, the PMS serves as a project manager for one or more assigned infrastructure activities. This is a professional project management specialist position that requires hands-on technical skills, well developed inter-personal and management abilities, sound judgment, and ability to develop credibility within USAID and with Afghan government counterparts.The PMS will work with established Agency policy guidance and exercise a high and constant degree of personal initiative. The individual must be able to set and meet deadlines in a complex organizational structure. The individual must also be able to work with a variety of actors and cultural backgrounds as well as be flexible in the face of changing circumstances. The position is 100% remote within the United States. The start date is immediate.POSITION RESPONSIBILITIESProject Management and Implementation Oversight (75 %)Manages assigned projects/activities and oversees implementation in consultation with the Office of Acquisition and Assistance (OAA) and A/COR. Provides technical guidance and assistance to the A/COR. Ensures effective implementation, identifying issues, and proposing solutions to resolve them.Review work plans, reports, and other deliverables; prepares review comments for submission to implementing partners. Monitors responses, identifies issues, makes proposals to resolve them, and monitors implementation.Reviews contracts/agreement requirements in consultation with the Office of Acquisition and Assistance (OAA) and A/COR. Monitors contract implementation. Identifies any issues of non-compliance, makes proposals to resolve them, and monitors implementation. Provides technical guidance and assistance to the A/COR.Coordinates with USAID contracting staff and with implementing partners (contractors, agreement awardees, and other implementers) to drive projects to completion. Reviews proposals/requests for approval in association with host country counterparts and determines their suitability for funding.Manages assigned project/activity closeouts, including reviewing deliverables and contract requirements, recording reviews, identifying issues, making recommendations for correction, and ensuring follow-up. Implements requirements to ensure proper closeout, document disposition, and recordkeeping. Project/Activity Design and Planning (10%)Advises and supports one or more infrastructure activities/projects, including detailed information gathering, project design, and management. The position requires initiative and the exercise of independent judgment in activity planning and the identification of problems and required follow up actions.Manages activities from inception to completion and is responsible for all facets of activity/project design and development, including information gathering, needs assessments, feasibility studies, drafting of concept papers and scopes of work, activity budget formulation, evaluation, and closure of major activities and projects.Performs all functions related to activity/project design/development in order to ensure a focus on priority areas and areas of emerging needs. Conducts technical analysis as a team member.Develops cost estimates, institutional capacity assessments, equipment requirement projections, and training needs assessments.Drafts necessary documentation and leads reviews related to activity/project amendments, contracting, and outreach and communication, as well as standard USAID reports.Project and Program Monitoring, Evaluation, and Learning (10%)Develop and refine systems, processes, tools, and criteria for the MEL components of project and activity design and management.Plan, design, and implement evaluations in coordination with the C/AORs and the Mission M&E Specialist and assists the C/AORs and OI leadership to integrate evaluation findings into decision making about OI strategies, program priorities, and project design.Manage the OI Performance Monitoring Plan by working closely with C/AOR to ensure accurate monitoring and reporting.Work with OI C/AORs to ensure activity work plans and monitoring plans include relevant and effective performance measures that provide an accurate measurement of impact and results.Review project reports and engage in written and verbal communications with project participants and implementing partners.Prepare scopes of work for activities/projects and evaluations teams.Prepare evaluation and closure documentation.Participate in preparation of the annual performance report which summarizes the achievements and results of the activities, and the operational plan that provides a summary of planned activities.Provide project and activity status and achievement updates as necessary for outreach and communication purposes.Assist Contracting/Agreements Officer Representatives (C/AORs) in learning from monitoring and evaluation efforts.Administrative Management (5%)Will perform on an as-needed basis the following tasks as required by the OI management: preparing agendas and materials for high-level visitors and providing input to various requests from the Special Inspector General for Afghanistan Reconstruction (SIGAR).May be requested to provide professional advice and guidance to other USAID/Afghanistan Development Objective Teams on issues related to USAID-funded projects under these Development Objectives.May be requested to participate in a personnel selection process for different offices of USAID/Afghanistan, as well in development of Requests for Proposals, and the evaluation of proposals received for projects funded under other USAID/Afghanistan Assistance Objectives.MINIMUM QUALIFICATIONS:Ability to obtain facility accessBachelor's degree in a relevant field (engineering is required; preferably electrical, civil, or mechanical engineering) and six (6) years of professional work experience OR Master's degree in a relevant field plus four (4) years of professional work experience OR High School Diploma plus ten (10) years of relevant professional work experience.Prior Work Experience: Relevant engineering field and in project/activity management, and project administration and management procedures. Language Proficiency Requirement: Level IV (Fluent) in speaking/reading English, and Level IV (Fluent) in speaking/reading of Dari and/or Pashtu is required.ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES (KSA's):Extensive knowledge and understanding of the electricity sector and more broadly, the Afghan economy and general political context. Able to demonstrate knowledge of civil or electrical engineering, particularly in the Afghanistan context, and a clear understanding of the policy, regulatory and organizational issues that are involved in various sectors related to infrastructure.Ability to organize, analyze, interpret and evaluate information regarding infrastructure facilities and services including mining, hydrocarbons, power generation, transmission and distribution, natural resources, vertical structures, and transportation. Ability to assume project management of engineering projects and to manage contractors (and other implementing partners) to complete that work. Ability to communicate clearly and concisely orally and in writing, with all levels of personnel, both within USAID and outside are needed. Ability to prepare meaningful written reports and presentations for various purposes and function as part of a team is needed. Be proficient in the use of Windows, Google, Internet search engines, and email applications. Incumbent must have competency in using Microsoft Office Suite software including Word, Excel, PowerPoint, MS Project and familiarity in using engineering trade software is required. Supervision Received: General technical guidance/supervision is provided by the Infrastructure Office Director and/or his/her designee. The PMS is expected to work independently after receiving general guidance, to exercise initiative in identifying tasks that need to be accomplished and to develop approaches and methodologies.Available Guidelines: Mission policy and procedural directives and USAID handbooks.Exercise of Judgment: Candidates must be able to exercise judgment when carrying out professional responsibilities and in the application of USAID rules and regulations and interpretation of USAID objectives and priorities.Nature, Level, and Purpose of Contacts: Candidates will be required to develop and maintain mid- and high-level contacts with relevant Afghanistan government ministries, such as the Ministry of Energy and Water, Ministry of Mines, Ministry of Economy, Ministry of Finance, Ministry of Urban Development and Housing, Ministry of Public Works, select provincial governments, and with other bilateral and multilateral donor agenciesBENEFITS: IMSolutions is proud to offer a competitive salary, high-quality, broad, and diverse benefits, a generous Paid Time Off plan, and a corporate 401k plan. IMSolutions offers exceptional opportunities to develop a rewarding career.EQUAL OPPORTUNITY EMPLOYMENT: IMSolutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.IMSolutions is an E-Verify Employer.