Administrative Assistant

Fairfax, VA
Commensurate with education and experience.
Jan 14, 2022
Mar 08, 2022
Full Time
Administrative AssistantThe Antonin Scalia Law School is seeking an outgoing, energetic, efficient, and organized team player to provide administrative assistance within the Dean's Suite and serve as the primary receptionist for the law school. Providing responsive, professional, enthusiastic, and reliable support to all area constituencies is crucial. This position will report to the Executive Assistant to the Dean and Administrative Support Manager.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Responsibilities:Administrative Suite ReceptionPromptly, cheerfully, and courteously greet all visitors, appropriately directing them;Answer and appropriately direct phone calls and emails, providing helpful information to internal and external constituents;Accept and deliver packages;Maintain Law School phone directory, updating monthly for internal distribution, working with HR to determine personnel changes; andSort mail for Dean's Suite.Administrative Support for Senior Associate Dean and Administrative SuiteSpecial projects, as assigned;Process vendor invoices;Submit work orders;Update lists of professors for VBA, ABA, and AALS directories;Proofread communications, as requested;Use University purchasing card (p-Card), as appropriate, for expenses;Copying, filing, etc., as requested; andBack-up to Dean's Executive Assistant.Room Reservations and Classroom BookingsMonitor the Mason Law Room Reservation email account;Use 25Live, the university-wide event and academic scheduling system, to reserve space in the law school; andInteract with Arlington Events Management and the law school's Academic Administration Coordinator and Centers, as necessary, when scheduling events.Provide Support to Law School's Event Coordinator Assist with invitations: creating, tracking, etc. using EventBrite and Paperless Post;Prepare name tags, table tents, etc. for events;Assisting at events, as needed: room set-up, check-in, etc.; andProcess vendor invoices.Provide Administrative Support to the SBA AdministratorOpening, scanning, and distributing SBA mail;Processing non-electronic payments and deposits;Contacting students/SBA administrator when SBA packages are delivered; andAssisting students, as needed, in the building.Required Qualifications:Experience providing administrative support;Proficiency using e-mail (Outlook), internet, Microsoft Office Suite (Word, Excel, PowerPoint), and Adobe; and willingness to learn new software programs, as needed;Exceptional written and oral communication skills;Prior experience supporting multiple people and handling multiple tasks simultaneously;Ability to work effectively within a team and relate well to faculty and staff at all levels of the University;Working knowledge of standard office equipment;Discretion and ability to handle sensitive and/or confidential information; andProfessional demeanor and presentation; well organized, self-starter with good interpersonal skills.Preferred Qualifications:A bachelor's degree; or a combination of education and administrative assistant work experience; andExperience working in higher education or significant university involvement while in a degree seeking program.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at! George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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