Assistant Director for Collections Management

Washington, D.C
Jan 13, 2022
Jan 21, 2022
Executive, Director
Full Time

The duties and responsibilities include:
  • responsibility for overall oversight and coordination of NMAAHC's collections, including the receiving of collections, safe handling, moving, shelving, and packing of collections; acquisitions, preservation, storage, inventory control, physical security, disaster preparedness, spacing planning and environmental concerns. Works collaboratively in the formulation of program goals and objectives and the development of short- and long-term plans to accomplish goals including collection plans and collections management policy formulation and compliance assurance; stewardship of collections holdings;
  • developing, writing, and implementing formal plans, policies, procedures, and guidelines for NMAAHC's collection efforts;
  • working proactively and collaboratively with Digitization and Cataloging, acquisitions, archives, media, Office of Project Management and Planning (OPMP) and Exhibitions, Programs & Initiatives Committee (EPIC). Point of contact with the Office of Protection Services, Smithsonian Facilities. May serve on various committees;
  • planning and carrying out full range of supervisory and managerial authorities related to assignment of work, technical work directions, evaluation of subordinates, approving selections; approving or proposing disciplinary actions, determining training needs, approving expenditure of funds.


Conditions of Employment

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.
  • May be required to serve an 18-month probationary period for supervisors.

Conditions of Employment

You must be fully vaccinated for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine.


Have an approved Reasonable Accommodation granting an exemption from vaccine requirements. Please see additional information regarding reasonable accommodations below.

The Smithsonian Institution has a mandate requiring all employees (federal and trust), affiliated staff (including volunteers, interns, and fellows), and the contractors who work with us to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., onsite, telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the Smithsonian Institution, if after November 22. The Smithsonian Institution will provide additional information regarding what information or documentation will be needed and how you can request a legally required exemption from this requirement. This requirement applies to employees, affiliated staff, contractors who are working on-site, and those teleworking in whole or in part. Limited exemptions to the Smithsonian Institution's COVID-19 vaccine mandate will be considered on a case-by-case basis for selected candidates who inform the Smithsonian that they cannot be vaccinated because of a disability, including certain medical conditions the Center for Disease Control (CDC) considers contraindications to the vaccine, or because of a sincerely held religious belief, practice, or observance. Additional information and instructions regarding Smithsonian's COVID-19 mandate will be provided at the time of selection.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at


Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-13 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as having proficiency in automated collections information systems; managing collections-related operations such as acquisitions, preservation, storage, inventory control, security, and environmental concerns; managing collections facilities, spaces and/or off-site storage; writes formal plans, policies, procedures and guidelines for all facets of collections management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Additional information

Flexible Spending Accounts -
Health Insurance -
Leave -
Life Insurance -
Long Term Care Insurance -
Retirement Program -