Business Operations Manager

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 13, 2022
Closes
Jan 15, 2022
Hours
Full Time
Duties

Senior leaders within the jurisdiction champions the AOC Civility program and models of the AOC Core Values of Respect, Integrity, Safety and Empowerment (RISE).

The Business Manager develops and oversees the $75M-$125M budget for annual facility maintenance, facilities services and construction programs for the jurisdiction.

The individual selected for this position will:

Budget Formulation, Project Planning Development, and Financial Management:

Develops and oversees the $75M-$125M budget for annual facility maintenance, facilities services, and construction programs for the jurisdiction.

Reviews and formulates guidance for developing the jurisdiction budget. Provides guidance to managers and supervisors to assist them in preparing their budget submissions.

Independently liaisons with the jurisdiction Facilities Support Division and the Office of the Chief Engineer to manage the development of project scopes, cost estimates, and programming project documentation for the jurisdiction Line Item Construction Program component of the annual budget request submission.

Prepares narrative and quantitative documentation to support the Senate's annual budget submissions and assists in developing proposals to increase the organization's resources and prepares the budget package for review.

Performs detailed budget reviews in order to effect adjustments such as reprograming funds, reallocation of budget obligations, addition or deletion of full-time equivalent (FTE) positions and authorizations to purchase equipment.

Tracks expenditures for obligations such as salaries, equipment, supplies and training and schedules periodic financial reviews. Analyzes financial, budget control and balance statements to ensure proper execution of funds.

Strategic Planning, Initiative Development, Implementation, and Reporting:

Assesses the productivity, quality, effectiveness and efficiencies of business processes through the use of data analytics.

Researches, investigates and leads the implementation of improved methods to conduct business operations, evaluates new tools and technologies to improve the delivery of services, and leads the development and implementation of practices to ensure standardized, repeatable processes. Develops communications products for internal and external stakeholders to implement improvements throughout the jurisdiction.

Oversees the development of programs to develop employee's technical, professional, and leadership skills to enable career growth within the agency and ensure the jurisdiction is staffed with a professional workforce capable of meeting the delivering necessary facilities products and services.

Supervisory Duties:

Performs the full range of supervisory responsibilities including performance management, employee development, and discipline for a diverse team of tradespeople and professionals. Provides advice and counsel to employees related to work and administrative matters.

Reviews and approves or disapproves leave requests, develops performance improvement plans, recommending personnel actions as necessary, and initiates disciplinary measures as appropriate.

Responsible for furthering equal employment opportunity (EEO) goals by taking positive steps to accomplish EEO objectives and adhere to nondiscriminatory non-retaliatory employment practices.

Acquisition Assistance and Material Management:

Independently leads the Senate procurement processes and serves as the primary liaison with the agency acquisition offices for procurement efforts.

Oversees procurement data input and reporting.

Oversees purchase card reviews to determine the overall assessment of jurisdiction purchase card activities.

Preparation of Written Materials:

Prepares reports, correspondence, memoranda and responses to Congressional inquiries and in support of Congressional budget hearings. Provides draft testimony and technical support to the SOB Superintendent, Legislative Public Affairs (LPA) and the Architect of the Capitol for Congressional budget hearings.

Documents and flow charts business processes and works with staff to recommend solutions to streamline or combine work processes.

Requirements

Conditions of Employment

  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.


To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:
  • A citizen of the United States;
  • A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
  • A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
  • A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
  • A person who is currently an officer or employee of the Government of the United States."


Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications .

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the GS-13 grade level in the Federal service.

Specialized experience is defined as having experience in 4 out of the 5:

(1) Overseeing and managing budget operations, including long- and short-term budget formulation and execution for an organization or a portfolio of projects;

(2) Overseeing and managing the identification of project requirements, development of programming documentation for budget submission, and establishment of procurement strategy packages. Managing procurement activities including purchase card programs, contracts, and material management programs.

(3) Performing reviews to plan, develop and execute organizational structure changes, processes, and strategic initiatives in order to improve operations and organizational effectiveness;

(4) Performing the full range of supervisory responsibilities including performance management, employee development, and discipline for a diverse team of tradespeople and professionals;

(5) Experience in preparing reports, correspondence, memoranda, and responses to executive staff.

Education

Bachelor's Degree (preferred)

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6 .

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

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