POLICY ASSISTANT

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 13, 2022
Closes
Jan 19, 2022
Function
Administrative
Hours
Full Time
Duties

As a POLICY ASSISTANT, GS-0303-9, your typical work assignments may include the following under supervision:
  • Serves as the component's point of contact for providing guidance and assistance concerning the efficient and effective fulfillment of the administrative requirements of a wide variety of work assignments, originated within the component or elsewhere in ONDCP. Maintains up-to-date knowledge of ONDCP administrative practices and procedures.
  • Coordinates the work of staff to ensure adherence to correct formats, proper use of relevant computer systems applications, timely development of products, and effective fulfillment of other aspects of administrative support. Monitors work in progress and informs leadership and staff of technical/administrative problems as they develop and either takes corrective action independently or develops proposed solutions.
  • Exercises control over the Assistant Director's work calendar, accepts or declines invitations, or arranges for representation by an appropriate staff member. Arranges meetings with high-level government officials, and coordinates with staff to ensure the Assistant Director is fully briefed by appropriate staff before scheduled meetings.
  • Makes travel and lodging arrangements for Assistant Director and other component staff, as requested. Creates travel authorizations and processes travel vouchers. Sets itineraries for the Assistant Director's travel, notifies officials, and prepares necessary documents
  • Receives telephone calls and visitors and refers inquiries, and/or sensitive correspondence to appropriate staff members. Assures that responses convey the views and concerns of the Assistant Director. Obtains background information for the Assistant Director. Organizes and maintains correspondence files and assembles and summarizes information.
  • Assists component staff with policy related tasks as requested and under their supervision. Examples of assistance may include: reading, reviewing, researching, analyzing, and summarizes staff papers, official reports and documents to identify significant items and/or anticipate problems.
  • Assists in drafting responses to a wide variety of inquiries from Congress, State and local policy makers, and the public in a timely, responsive and accurate fashion.
  • Reviews outgoing correspondence for format, typographical accuracy, conformance with procedural instructions and determines all necessary background materials are attached. Informs the writer of any problems encountered. Maintains records of incoming and outgoing correspondence and action documents via IT system and follows up on work in process to ensure timely action and responses to requests. Incumbent serves as direct link to the Executive Secretary and ensures timely submission of correspondence.
  • Monitors all requirements for read-aheads due to the Assistant Director. Tasks appropriate component staff to ensure timely delivery to principals. Reviews and receives read-aheads and/or background materials, and compiles/completes electronic daily book for Assistant Director.
  • Using various software applications, maintains databases, spreadsheets and other tracking and control documents, keeping them updated regularly and uses them to inform component staff on statuses of component action items. Incumbent actively manages component's IT collaboration site (i.e. SharePoint), ensuring accurate organization and filing of completed work to preserve corporate knowledge and meet Presidential records requirements.
  • Performs other duties as assigned.


  • Requirements

    Conditions of Employment

    • Must be a U.S. citizen or national
    • Selective Service registration if a male born after December 31, 1959
    • Subject to pre-employment and random drug tests
    • Direct Deposit is required
    • RELOCATION EXPENSES WILL NOT BE PAID
    • Suitability for Federal employment
    • May be required to successfully complete a probationary period
    • Resume and supporting documents (See How To Apply)
    • Only experience and education obtained by the closing date of this announcement will be considered.
    • Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
    • Notice: More than one selection may be made within 90 days of the issuance of the certificate, if additional vacancies occur.
    • See Covid-19 Vaccination Requirements - Under "Additional Information" Section
    • New employees to the Executive Office of the President will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/
    • You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.


    Qualifications

    MINIMUM QUALIFICATION REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position. The qualification requirements are in accordance with the OPM Qualification Standards.

    ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT.

    AND

    SPECIALIZED EXPERIENCE:

    You may qualify at the GS-09 level, if you fulfill the following qualification requirement:

    A. One year of specialized experience equivalent to the GS-07 grade level in the Federal service or equivalent experience in the private sector that demonstrates your ability to 1) perform a wide range of administrative tasks according to standard practices and procedures 2) manage the calendar of high level officials including organizing travel and lodging 3) review, research and analyze correspondence (e,g. white papers, reports, etc.) 4) manage software applications, databases and spreadsheets to track and control documentation

    B. A master's or equivalent graduate degree in an accredited or pre-accredited college or university; or 2 full years of progressively higher level graduate education leading to such a degree; or possession of a LL.B. or J.D degree, if related. Graduate level education must demonstrate the competencies necessary to do the work of the position; OR

    C. A combination of education and experience as listed above.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education

    ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

    PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

    GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

    FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
    http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

    Additional information

    Under Executive Office of the President (EOP) policy, which was issued on September 20, 2021 consistent with the President's Executive Order on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees (Executive Order 14043), all EOP staff are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law.
      If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination before appointment or onboarding with the EOP. If selected, you may submit a request for a legally required exception for medical or religious reasons.
    Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions.

    Active Duty Military Members MAY apply under this announcement due to the Veterans Opportunity to Work (VOW) Act. You must submit a certification of expected discharge or release from active duty under honorable conditions along with your application for Federal employment. A certification is a document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of application. If selected, appointment eligibility requirements must be met prior to the effective date of appointment.

    Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx ).

    Interagency Career Transition Assistance Programs & Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/

    Equal Employment Opportunity (EEO) Policy Statement: http://www.eeoc.gov/federal/index.cfm

    Employment Information Resources - Resource Center: https://help.usajobs.gov/index.php/Main_Page

    Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
    • Person with Disabilities - Schedule A
    • Special Hiring Authorities for Veterans
    • Special Hiring Authorities for Certain Military Spouses
    • Other Special Appointment Authorities
    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternative Application .

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