Special Assistant (SA)

Washington, D.C
Jan 13, 2022
Jan 21, 2022
Full Time

The Operation Allies Welcome (OAW), Unified Coordination Group (UCG) has been leading the whole-of-nation effort to welcome our Afghan allies and care for them while we help them resettle and integrate into communities across America. The Special Assistant (SA) reports to the Chief of Staff (COS) and is responsible for providing administrative support to the office of the Senior Response Official (SRO) of the UCG. The SA serves as a confidential assistant, works in a close and direct relationship with staff, and must exercise discretion in the performance of duties and confidentiality of information while effectively managing difficult, tense or emergency situations.

· Set up the office of the SRO at the UCG and assist in setting up the SRO at the Incident Coordinator Cell as directed
· Prepare confidential and sensitive documents and maintain such files in the strictest of confidence
· Manage contacts, Zoom/TEAMS meetings and appointments based on UCG and DHS Front Office priorities
· Correspond daily with multiple DHS components and interagency partners to ensure effective and timely coordination
· Prepare and arrange SRO travel itineraries and transportation
· Review and update briefing books and materials for the SRO and CoS
· Receive, log in, and distribute incoming correspondence
· Review outgoing correspondence to ensure accuracy before the SRO's signature
· Maintain established filing system, official SRO files, and transition files back to the DHS HQ


Conditions of Employment

  • Must be a current Department of Homeland Security employee
  • Must have supervisory approval to apply to the Joint Duty Assignment.
  • Must NOT have any pending/outstanding disciplinary actions
  • Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
  • Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity*
  • The program does not apply to members of the Military service or contractors.
  • Must complete DHS 250-2 Application Form.? Supervisory signature is required.? Please see "Required Documents" section for form.


Qualifications required:
  • Equipment needs: Government laptop and phone; access to their government email account
  • Supervisor's approval for this assignment
  • Resume that summarizes work experience and competencies

Please read the following important information to ensure we have everything we need to consider your application:
It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.

Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.

Please ensure EACH work history includes ALL of the following information:
  • Job Title (Include series and grade of Federal Job)
  • Duties (Be specific in describing your duties)
  • Name of Federal agency
  • Supervisor name, email, and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)

  • Education

    EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

    Additional information

    **DHS does not offer any additional benefits beyond that which the Federal employee is already receiving.

    If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.