Library Circulation Manager (administrative Assistant V)

Fairfax, Virginia
$47,617.02 - $79,361.57 Annually
Jan 13, 2022
Jan 22, 2022
Full Time
Job Announcement

Serves as the second-in-charge of the Access Services (AS) department which provides library service for persons with disabilities. Manages and supervises the circulation department, administrative support, and computer support in the Access Services library branch. Supervises the Manager of talking books (TB) program. Oversees daily AS operation. Communicates and interprets library policies and procedures to the public and to staff. Is familiar with Assistive Technologies, such as large-type screen, voice synthesizer, optical character reader, and braille printer and assists in training staff, volunteers, and patrons in their use. Provides essential information, circulation and referral services to Government Center employees and customers of all ages with disabilities about AS and services from the Fairfax County Public Library, and the National Library Service for the Blind and Physically Handicapped (NLS). Acts as courier for library technology devices, materials and equipment between library locations using County vehicle.

Note: The assigned functional areas of the position are general administrative support, library services, customer service, or human services.

This job announcement may be used to fill future full-time Library Circulation Manager (Administrative Assistant V) vacancies.

The selected applicant's starting hourly rate will be in the minimum to midpoint range ($22.8938 - $30.5235) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

Scheduling flexibility is imperative. The work schedule is 40 hours per week.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Researches and recommends equipment/vendors and prices;
Determines substitutes for supplies and high value equipment;
Coordinates the purchase of non-standard items (e.g., purchases requiring coordination with other departments, multi-fund purchases, and/or biohazardous material acquisition);

Scheduling & Coordinating for Others
Supervises or handles the most complex, non-routine activities where consequence of error is high;
Coordinates all logistic activities for visits by external groups;
Schedules/sets up presentation rooms, obtains required audiovisual equipment, schedules order of presentations, length, etc.;
Verifies travel arrangements made by visitors (e.g., travel to/from hotel);
Makes all arrangements required by visitors regarding catering or supplies;
Directs or performs the scheduling, organizing, coordinating and making of arrangements for national and international meetings;
Negotiates prices for goods and services required at meetings;
Manages the calendar of the executive/work unit head with authority to make commitments of the executive/work unit head's time and to distinguish higher from lower priorities in the executive/work unit head's schedule.

Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the functional area under their own signature;
Explains and interprets policies as they apply to unique situations with potential legal and safety implications;
Researches, coordinates, and provides information to others including citizens, executive/work unit head, and/or BOS members/staff;
Informs internal staff regarding executive/work unit head's decisions regarding procedural issues and provides the reasons for those decisions.

Office Management
Supervises several dissimilar or specialized functions each with unique training requirements;
Devises procedures for complex or specialized functions;
Anticipates and develops procedures/tools to prevent problems; solves unusual problems;
Provides administrative support to the functional area (e.g., reviews, evaluates and prioritizes all requests and communications;
Analyzes short and long-range administrative needs such as space, staffing of functional area).

General Administrative
Responsible for and determines administrative procedures.

Receptionist/Public Contact
Answers questions requiring decisions that tend to establish a precedent and/or commit a unit or supervisor to a course of action;
Recommends procedural changes;
Interprets policies and provides oral and/or written interpretations/procedures for non-routine/complex problems referred by front line staff.

Word Processing/Typing
Supervises word processing staff including training of staff;
Edits for style, format, and/or layout.

Information Systems/Software
Trains staff in use of agency information systems/software;
Researches & selects hardware/software;
Creates complex spreadsheets for department;
Operates/manages complex databases & other software using advanced functions;
Diagnoses and resolves hardware/software problems using substantive computer/software knowledge.

Prepares one of a kind reports, gathers statistics based on information compiled from various sources, draws conclusions, and makes recommendations.

Supervises all personnel administrative functions for the department;
Reviews new departmental policies for HR implications and recommends and implements administrative changes;
Researches and recommends solutions to non-routine/one-of-a-kind problems;
Drafts and coordinates approval of documents that include "boilerplate" language for matters related to HR (e.g., underfill agreements);
Works with hiring manager to coordinate appointment and review process;
Reviews class specifications and recommends requested job classification;
Develops administrative HR-related procedures for agency.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of county policies within functional area of responsibility. This may include knowledge of an outside institution, dissimilar operational unit within the county or the basic principles and methods of a professional field.

Math Skills
Basic math skills.

PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.

Ability to communicate well through written and oral means;
Ability to speak in front of a group.

Information Abilities
Ability to gather, integrate, and analyze complex data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least eight functions.

Personnel and Payroll
Ability to perform all Human Capital Management Enterprise Resource Planning system functions.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

Valid driver's license.

Three or more years of experience working in a library setting with two or more years of supervisory experience. Experience working with senior citizens, and individuals with disabilities. Superior oral and written communication skills. Experience with Assistive Technologies such as large-type screen, voice synthesizer, optical character reader, and braille printer. Demonstrated experience working with a library circulation system

The appointee to the position must satisfactorily complete a criminal background check, Child Protective Services Registry check, and driving record check.
Ability to travel to various locations throughout Fairfax County.

Ability to perform repetitive hand, arm, wrist and shoulder movements. Ability to stoop, bend and reach. Must be able to communicate in person and via telephone. Ability to input, access and retrieve information from a computer. Ability to lift up to 25 lbs. Ability to walk up and down stairs. Ability to push and pull full 4-wheeled book carts and book bins. Ability to stand and shelve books. Ability operate a motor vehicle. All duties performed with or without reasonable accommodations

Panel interview and may include written and oralexercises.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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