Duties

The Supervisory Management Analyst will serve as the BSD Chief, overseeing a team of administrative professionals who support the federal court clerks' offices and CSO staff directly. For the courts, the BSD handles all communications, meetings, and national conferences with federal court executives, as well as some budgetary, analytical, and administrative functions. For CSO, BSD supports CSO's administrative procedures and systems, internal training program, its budget, and many of its procurement and human resources actions. The BSD Chief is a member of CSO's management team and reports directly to the Chief of CSO. The incumbent will lead and supervise a team of staff in meeting the responsibilities of this position. The duties of the position include, but are not limited to:

Leading and supervising all budget, financial, human resources, communications, training, analytical, and administrative support to the CSO staff.

Advising the CSO chief and other senior managers on business aspects of office operations.

Identifying and implementing technical solutions and improvements that improve office efficiency (including the use of SharePoint and the Microsoft Suite of Products), ensuring the quality of work product, ensuring deadlines are met, and work is evenly distributed.

Managing and preparing annual financial and spending plans, including the formulation and execution of annual budgets, conducting budget trends analyses, processing invoices, and preparing various reports.

Working with the AO's procurement office, managing CSO's procurement efforts, including the use of the purchase card, travel card, and hotel purchase card.

Managing and performing aspects of, CSO's human resources support, including developing staffing projections and requests, tracking positions/vacancies, and tracking and coordinating recognition requests, maintaining time and attendance, and developing and maintaining office policies, ensuring they are consistent with AO-wide policies.

Managing and resolving issues related to office space, office moves, and procurement of furniture and equipment.

Managing and overseeing CSO's communications, including the online monthly newsletter, CSO web pages, briefing materials for the Director, senior management and materials for meetings, orientations, and submissions for AO publications.

Providing oversight and coordination of logistical support for meetings (onsite and offsite), including meeting materials, hotel contracts, refreshments, travel authorizations, and onsite support.

Managing CSO's internal training program, identifying training needs and providing training programs to meet those needs.

Managing administrative work, including work pertaining to an extremely high volume of correspondence, maintaining office calendars, preparing briefings and meeting materials, making travel arrangements, creating travel authorizations and vouchers, organizing, and maintaining paper and electronic files, maintaining supplies, timekeeping, and tracking correspondence and office projects and programs.

Writing and preparing reports, correspondence, recommendations, office guides, and manuals.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT

AO employees are required to attest to their vaccination status. New employees are required to complete a Certification of Vaccination Form. The information provided on the form will be treated as confidential information and will be managed by the AO Human Resources Office.

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .

All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .

All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is expert level experience supervising managers and/or teams in a fast-paced environment on various business support matters, to include personnel issues, managing and overseeing budgets, and experience implementing technologies that improve the efficiency and quality of office operations.

Education

This position does not require education to qualify, however, a bachelor's degree (BA or BS) from a four-year college or university in a related field is highly desired .

Additional information

The AO is an Equal Opportunity Employer.