Program Administrative Specialist

PERSONNEL STATUS: PIN//Nonexempt

DEPARTMENT: Computer Science

OPEN DATE: December 16, 2021          

CLOSING DATE: January 16, 2022         

Responsibilities:  Serves as primary contact to support office staff and research students.  Establishes and maintains procedures and other controls necessary in carrying out assigned program and grant activities.  Prepares and revises reports, correspondences, charts, PowerPoint presentations and other Microsoft programs. Manages travel arrangements for meetings; schedules and coordinates calendar meetings.  Receives and screens telephone calls and visitors to the office. Reviews and edits outgoing correspondences for procedural and grammatical accuracy with general policy and factual correctness.  Interacts with students, faculty and staff on confidential matters.  Exercises independent judgment and initiative in establishing and revising complex and sensitive data.  Receives and reviews incoming correspondences and information. Assists with the development, coordination and implementation of special programs and events. Assists with partnerships and associated events.  Assist the chair and faculty with grant activities and contracts as when needed. Works closely with the HBGI Admin Assistant as when needed.  Coordinates projects to accomplish identified goals and objectives. Prepares final reports; researches and interprets information.  Responds to inquires about and within the department; collects, compiles, and organizes data for various ongoing studies. Processes supply, equipment and software purchases for the department and grant activities. Assists with establishing and monitoring budgets; updates time, leave, inventory; and account records.  Performs other related duties as assigned. 

Qualifications:  Bachelors degree required. Master degree preferred. Minimum four (4) years experience in administrative staff work required.  Two (2) years experience in higher education setting, with cross disciplinary experience preferred.  Proficiency in Microsoft Word, Excel, PowerPoint, Access, and PeopleSoft. Ability to project a professional and positive image; to understand, follow and communication effectively both orally and in writing; ability to make effective oral presentations; ability to plan, organize, prioritize and execute complicated and continuing assignments without instruction.

Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.

SALARY:  $46,295 - $53,000 GRADE:  12

APPLICATION:  Interested and qualified applicants should go to https://bowiestate.peopleadmin.com/ to apply online.  Paper application submissions will not be considered.

Office of Human Resources

Bowie State University

14000 Jericho Park Road

Bowie, MD  20715

  Bowie State University is an Equal Opportunity/Affirmative Action Employer

Auxiliary aids and services for individuals with disabilities are available upon request. Please contact the University’s EEO Officer at 301-860-3442.

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