Administrative Assistant

Administrative Assistant

Bay Engineering, Inc. of Annapolis, Maryland is looking for an experienced Administrative Assistant.

Bay Engineering, Inc. is a full-service land development-based engineering and surveying consulting firm located in Annapolis, MD. The firm opened in 2000 and has grown to a firm of 40+ employees, many of which are licensed professional engineers and land surveyors. The partners each have over 35 years of experience in surveying and engineering. Our firm is located in Anne Arundel County and we perform work within the County and the City of Annapolis as well as neighboring jurisdictions.

We provide employees with a great environment, excellent compensation and benefits package including health, dental, vision, life and long & short-term disability insurance. Additionally, we offer 401K with match, holidays, paid time off and continuing education reimbursement.

As an Administrative Assistant, you are an invaluable asset who is critical to the success of the organization. The office will rely on your hard work and efforts to maintain the efficiency that is in place. You will need to be comfortable using modern technology and other office equipment to complete administrative tasks. Excellent communication skills are a requirement of the job as you will be occasionally answering phone calls and maintaining relationships with our clients. You will need to be extremely dependable and put your best effort into all responsibilities. While your job duties may fluctuate day to day, here are some areas we would like to see you proficient in:

Backup to receptionist

Communicate with electrician, plumber, HVAC, locksmith, etc. (office management)

Continuing education/membership and certification renewal for owners and project managers

Coordinate meetings/conference calls/reviews/interviews, travel (hotel, airfare, etc.)

Create IT tickets and follow-up until completion

Help project managers with proposals and bid packages

Monitor field crew GPS

New/leaving employee coordination

Order clothing for crew members, entire office and clients

Order/coordinate job site signs and magazine advertising

Organize and update employee and company resume information

Plan lunches, Christmas, picnic, office events, gifts, sending flowers, etc.

RSVP and send payment for events and donations

Manager help wanted ads

Update workload reports and type documents

Maintain website, aerial photography/Facebook/LinkedIn

Work with recruiters and schedule interviews

A successful candidate must have the following qualifications:

A minimum of three years working in a professional environment

Strong interpersonal and organizational skills

Excellent verbal and written communication skills

High proficiency with Microsoft Office and social media platforms

Detail oriented and efficient

Email Resume