Staff & Payroll Accountant

Banyan Global, an international development consulting firm based in Washington DC is seeking a Staff & Payroll Accountant.

This full-time position based in our Washington, DC headquarters will provide Accounting support to the Finance Department, supporting the firm’s accounts payable, payroll, accounts receivable, and various account reconciliations.

The AP & Payroll Accountant will exercise a high level of accountability and attention to detail and will demonstrate an ability to work both independently and within a team environment. The position reports to the Finance Manager.

Principal duties and responsibilities include:

Accounts Payable

• Perform full cycle accounts payable and related activities required for monthly close, including all functions required to ensure month end deadlines are met
• Verify the accuracy of invoices, expense reports and other accounting items submitted to the Finance Department
• Administer timely and accurate data entry of AP submissions, including:

-review of support documentation for adequacy and accuracy

-convert AP invoices submitted in foreign currency into USD or vice versa

-verify appropriate levels of approval

-ensure proper adherence to policies and procedures and that systems are being followed

-ensure accuracy of expense allocation and general ledger coding

-update and maintain AP transactions within QuickBooks, including detailed data entry to ensure clear documentation of all transactions

• Communicate with finance support staff and outside vendors on AP-related issues
• Responsible for resolving invoices with vendors and internal program staff
• Report on status of AP submissions and review AP trackers for processing issues
• Develop and maintain processes and generate financial reports, trackers, and projections to ensure timely and accurate disbursement for AP items
• Administer and reconcile purchase orders and company credit cards
• Setup and maintain vendor database including requested W-9’s and banking information for Vendors
• Processed annual 1099’s using QuickBooks

Payroll

• Perform all payroll functions including posting of timesheets and labor allocations, Maintain the electronic timekeeping system, and preparation of monthly payroll for US staff and some Overseas Staff
• Review charge codes on timesheet for accuracy and approvals
• Process all payroll related payments and calculations such as final, PTO pay out, deduction and reimbursement
• Research, track, and resolved any payroll/payment related questions
• Updated all payroll information such as salary, benefit, garnishment, or other changes to the payroll system
• Reconcile monthly payroll to ensure that labor costs on Unanet reconcile to labor salaries on QuickBooks
• Update and maintain spreadsheets in Excel to track PTO accruals, vacation, holidays and reconcile the accrued balances by employee to the GL monthly
• Reconcile all Payroll taxes including quarterly unemployment taxes to ensure the monthly employee withholdings match the payments/reports filed by the payroll company
• Reconcile FSA deductions and reimbursements by employee monthly
• Prepare and reconcile Overseas payroll to ensure labor costs tie to gross salaries
• Review and reconcile all Foreign Country Statutory Payment documents provided by the Foreign Payroll companies
• Serve as a backup for employee onboarding and offboarding procedures

Other Accounting Functions

• Conduct all bank account reconciliations
• Monitor Accounts Receivable Aging and document Cash Receipts
• Assist with preparation of client invoices, including compiling support documentation, liaising with clients on invoicing questions, and data entry of client invoices into QuickBooks
• Provide support for annual organizational audit as well as project audits as relevant
• Support other Finance Department functions, including posting of journal entries and generating financial reports for management review
• Maintain AP, Payroll, AR, and JE records to ensure all documents/reports are complete for each transaction
• Maintain an up-to-date, organized filing and data storage system
• Other finance/accounting duties as required

Qualifications

• Bachelor's Degree in Accounting with minimum 3 years related
• Thorough knowledge of accounting, including U.S. generally accepted accounting principles (GAAP), understanding of the general ledger and the relationships between various general ledger accounts
• Experience with a U.S. government contractor and working knowledge of U.S. Government regulations, specifically Federal Acquisitions Regulations (FAR) and USAID experience preferred
• Advanced QuickBooks and Microsoft Office applications, with minimum intermediate-level Excel skills.
• Proficiency with Unanet (Time Keeping System)
• Proficiency with Paychex Flex (Payroll Service Provider)
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to work both independently and in conjunction with other team members to achieve common objectives
• Ability to prioritize multiple responsibilities in a deadline-sensitive environment
• U.S. work authorization

Please apply to the position through our website and include a cover letter and résumé in your submission.