Staff & Payroll Accountant
- Employer
- Banyan Global - Washington, DC
- Website
- https://banyanglobal.com/
- Location
- Washington D.C.
- Salary
- Competitive
- Posted
- Dec 29, 2021
- Closes
- Feb 02, 2022
- Function
- Accountant, Finance
- Industry
- Consulting
- Career Level
- Experienced (Non-Manager)
- Hours
- Full Time
Banyan Global, an international development consulting firm based in Washington DC is seeking a Staff & Payroll Accountant.
This full-time position based in our Washington, DC headquarters will provide Accounting support to the Finance Department, supporting the firm’s accounts payable, payroll, accounts receivable, and various account reconciliations.
The AP & Payroll Accountant will exercise a high level of accountability and attention to detail and will demonstrate an ability to work both independently and within a team environment. The position reports to the Finance Manager.
Principal duties and responsibilities include:
Accounts Payable
- Perform full cycle accounts payable and related activities required for monthly close, including all functions required to ensure month end deadlines are met
- Verify the accuracy of invoices, expense reports and other accounting items submitted to the Finance Department
- Administer timely and accurate data entry of AP submissions, including:
-review of support documentation for adequacy and accuracy
-convert AP invoices submitted in foreign currency into USD or vice versa
-verify appropriate levels of approval
-ensure proper adherence to policies and procedures and that systems are being followed
-ensure accuracy of expense allocation and general ledger coding
-update and maintain AP transactions within QuickBooks, including detailed data entry to ensure clear documentation of all transactions
- Communicate with finance support staff and outside vendors on AP-related issues
- Responsible for resolving invoices with vendors and internal program staff
- Report on status of AP submissions and review AP trackers for processing issues
- Develop and maintain processes and generate financial reports, trackers, and projections to ensure timely and accurate disbursement for AP items
- Administer and reconcile purchase orders and company credit cards
- Setup and maintain vendor database including requested W-9’s and banking information for Vendors
- Processed annual 1099’s using QuickBooks
Payroll
- Perform all payroll functions including posting of timesheets and labor allocations, Maintain the electronic timekeeping system, and preparation of monthly payroll for US staff and some Overseas Staff
- Review charge codes on timesheet for accuracy and approvals
- Process all payroll related payments and calculations such as final, PTO pay out, deduction and reimbursement
- Research, track, and resolved any payroll/payment related questions
- Updated all payroll information such as salary, benefit, garnishment, or other changes to the payroll system
- Reconcile monthly payroll to ensure that labor costs on Unanet reconcile to labor salaries on QuickBooks
- Update and maintain spreadsheets in Excel to track PTO accruals, vacation, holidays and reconcile the accrued balances by employee to the GL monthly
- Reconcile all Payroll taxes including quarterly unemployment taxes to ensure the monthly employee withholdings match the payments/reports filed by the payroll company
- Reconcile FSA deductions and reimbursements by employee monthly
- Prepare and reconcile Overseas payroll to ensure labor costs tie to gross salaries
- Review and reconcile all Foreign Country Statutory Payment documents provided by the Foreign Payroll companies
- Serve as a backup for employee onboarding and offboarding procedures
Other Accounting Functions
- Conduct all bank account reconciliations
- Monitor Accounts Receivable Aging and document Cash Receipts
- Assist with preparation of client invoices, including compiling support documentation, liaising with clients on invoicing questions, and data entry of client invoices into QuickBooks
- Provide support for annual organizational audit as well as project audits as relevant
- Support other Finance Department functions, including posting of journal entries and generating financial reports for management review
- Maintain AP, Payroll, AR, and JE records to ensure all documents/reports are complete for each transaction
- Maintain an up-to-date, organized filing and data storage system
- Other finance/accounting duties as required
Qualifications
- Bachelor's Degree in Accounting with minimum 3 years related
- Thorough knowledge of accounting, including U.S. generally accepted accounting principles (GAAP), understanding of the general ledger and the relationships between various general ledger accounts
- Experience with a U.S. government contractor and working knowledge of U.S. Government regulations, specifically Federal Acquisitions Regulations (FAR) and USAID experience preferred
- Advanced QuickBooks and Microsoft Office applications, with minimum intermediate-level Excel skills.
- Proficiency with Unanet (Time Keeping System)
- Proficiency with Paychex Flex (Payroll Service Provider)
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to work both independently and in conjunction with other team members to achieve common objectives
- Ability to prioritize multiple responsibilities in a deadline-sensitive environment
- U.S. work authorization
Please apply to the position through our website and include a cover letter and résumé in your submission.