Staff & Payroll Accountant

Location
Washington D.C.
Salary
Competitive
Posted
Dec 29, 2021
Closes
Feb 02, 2022
Function
Accountant, Finance
Industry
Consulting
Hours
Full Time

Banyan Global, an international development consulting firm based in Washington DC is seeking a Staff & Payroll Accountant.

This full-time position based in our Washington, DC headquarters will provide Accounting support to the Finance Department, supporting the firm’s accounts payable, payroll, accounts receivable, and various account reconciliations.

The AP & Payroll Accountant will exercise a high level of accountability and attention to detail and will demonstrate an ability to work both independently and within a team environment. The position reports to the Finance Manager.

Principal duties and responsibilities include:

Accounts Payable

  • Perform full cycle accounts payable and related activities required for monthly close, including all functions required to ensure month end deadlines are met
  • Verify the accuracy of invoices, expense reports and other accounting items submitted to the Finance Department
  • Administer timely and accurate data entry of AP submissions, including:

-review of support documentation for adequacy and accuracy

-convert AP invoices submitted in foreign currency into USD or vice versa

-verify appropriate levels of approval

-ensure proper adherence to policies and procedures and that systems are being followed

-ensure accuracy of expense allocation and general ledger coding

-update and maintain AP transactions within QuickBooks, including detailed data entry to ensure clear documentation of all transactions

  • Communicate with finance support staff and outside vendors on AP-related issues
  • Responsible for resolving invoices with vendors and internal program staff
  • Report on status of AP submissions and review AP trackers for processing issues
  • Develop and maintain processes and generate financial reports, trackers, and projections to ensure timely and accurate disbursement for AP items
  • Administer and reconcile purchase orders and company credit cards
  • Setup and maintain vendor database including requested W-9’s and banking information for Vendors
  • Processed annual 1099’s using QuickBooks

Payroll

  • Perform all payroll functions including posting of timesheets and labor allocations, Maintain the electronic timekeeping system, and preparation of monthly payroll for US staff and some Overseas Staff
  • Review charge codes on timesheet for accuracy and approvals
  • Process all payroll related payments and calculations such as final, PTO pay out, deduction and reimbursement
  • Research, track, and resolved any payroll/payment related questions
  • Updated all payroll information such as salary, benefit, garnishment, or other changes to the payroll system
  • Reconcile monthly payroll to ensure that labor costs on Unanet reconcile to labor salaries on QuickBooks
  • Update and maintain spreadsheets in Excel to track PTO accruals, vacation, holidays and reconcile the accrued balances by employee to the GL monthly
  • Reconcile all Payroll taxes including quarterly unemployment taxes to ensure the monthly employee withholdings match the payments/reports filed by the payroll company
  • Reconcile FSA deductions and reimbursements by employee monthly
  • Prepare and reconcile Overseas payroll to ensure labor costs tie to gross salaries
  • Review and reconcile all Foreign Country Statutory Payment documents provided by the Foreign Payroll companies
  • Serve as a backup for employee onboarding and offboarding procedures

Other Accounting Functions

  • Conduct all bank account reconciliations
  • Monitor Accounts Receivable Aging and document Cash Receipts
  • Assist with preparation of client invoices, including compiling support documentation, liaising with clients on invoicing questions, and data entry of client invoices into QuickBooks
  • Provide support for annual organizational audit as well as project audits as relevant
  • Support other Finance Department functions, including posting of journal entries and generating financial reports for management review
  • Maintain AP, Payroll, AR, and JE records to ensure all documents/reports are complete for each transaction
  • Maintain an up-to-date, organized filing and data storage system
  • Other finance/accounting duties as required

Qualifications

  • Bachelor's Degree in Accounting with minimum 3 years related
  • Thorough knowledge of accounting, including U.S. generally accepted accounting principles (GAAP), understanding of the general ledger and the relationships between various general ledger accounts
  • Experience with a U.S. government contractor and working knowledge of U.S. Government regulations, specifically Federal Acquisitions Regulations (FAR) and USAID experience preferred
  • Advanced QuickBooks and Microsoft Office applications, with minimum intermediate-level Excel skills.
  • Proficiency with Unanet (Time Keeping System)
  • Proficiency with Paychex Flex (Payroll Service Provider)
  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to work both independently and in conjunction with other team members to achieve common objectives
  • Ability to prioritize multiple responsibilities in a deadline-sensitive environment
  • U.S. work authorization

Please apply to the position through our website and include a cover letter and résumé in your submission.

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