Administrative Assistant and Office Manager

Location
Fairfax, VA
Salary
Commensurate with education and experience.
Posted
Dec 15, 2021
Closes
Jan 27, 2022
Ref
STF10710
Industry
Education
Hours
Full Time
Administrative Assistant and Office Manager - Office of the DeanThe George Mason University Office of the Dean, within the College of Engineering and Computing (CEC), seeks an efficient and organized team player to act as the administrative assistant and office manager. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:Serve as the primary point of contact in the Office of the Dean, welcome and assist guests, and answer telephone and email inquiries;Serve as the primary contact for conference room scheduling within the Nguyen Engineering building, which includes the distribution and tracking of keys and borrowed items for conference rooms;Schedule meetings, appointments, events and travel as requested for Director of Finance, Chief Diversity Officer, and/or other Office of the Dean staff;Serve as the Office Manager for the CEC Office of the Dean, monitoring and orderings supplies, and submit work orders as needed;Serve as the telecom coordinator for the CEC Office of the Dean;Other duties as assigned; andAdminister and perform support functions such as:Scheduling and supporting meetings and events for the Office of the Dean, to include all required logistical set-up and clean-up, catering orders;Preparation and/or collection of materials needed for meetings; andData entry and tracking and file creation in support of various projects.Required Qualifications:Experience providing administrative support (typically 3+ years);Exceptional written and oral communication skills; Prior experience handling multiple tasks simultaneously; Discretion and ability to handle sensitive and/or confidential information;Professional demeanor and presentation; andCandidate should possess proficiency using e-mail (Outlook), internet, Microsoft Office Suite (Word, Excel, PowerPoint). Preferred Qualifications:A bachelor's degree; or a combination of education and executive assistant work experience;Experience supporting an executive;Experience working with a diverse population;Experience working in higher education or significant university involvement while in a degree seeking program; andExperience with eVA and other university systems.A Force for Innovation in the Heart of Northern Virginia's Technology CorridorThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines. George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country, and has an outstanding local public school system. In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.

For full consideration, applicants must complete the online application at https://jobs.gmu.edu/ for position number 02910z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by January 11, 2022; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education. Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition.New hires starting after August 15, 2021, must have received at least one COVID-19 vaccination by their start date, be fully vaccinated within 45 days of their start date, and submit documentary proof unless they have an approved medical or religious exemption by their start date. For updated George Mason University COVID-19 vaccination requirements, please visit George Mason University Vaccination Requirements."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.