Office Administrator (Part-Time, Local Candidates Only)
Company DescriptionHR.Coach is leading a retained search for one of our non-profit clients. This is an active search for an immediate opening. This is a faith based organization that does significant charitable outreach in the Culmore area. Applicants must be comfortable working for a Christian based organization.This position is responsible for the organization's administration; bookkeeping, facilities management and standard communications. This is a multi-faceted role that involves working closely with volunteer members, outside vendors and the general community. Our ideal candidate has strong communication skills, sharp attention to detail, is a self-starter, works collaboratively with staff and volunteers, and will uphold confidentiality while exercising sound judgement.This is a part-time, non-exempt position that will be scheduled to work 20-25 hours per week and paid an hourly rate between $20 to $25 per hour depending on experience. Paid vacation and sick leave benefits.Job DescriptionOffice AdministrationAnswer phones, greet guests and relay any messages in a timely mannerProcess daily mail and monitor and respond to organization's administrative email accountManage calendar and communicate upcoming events to members and staffPrepare handouts for meetings, organization holidays, and other events (including sending copies to participants to check for accuracy)Prepare weekly organization newsletter in partnership with manager and electronically distribute to organization membershipUpdate organization website with events, sermons, music, program updates and seasonal offering opportunitiesProvide administrative support for special organization eventsSupport Board Chair by compiling reports and preparing agendas for board meetingsGenerate, prepare and send hard-copy mass mailing as neededMaintain an updated membership database, both electronically and hard-copyMaintain a current and organized filing system and a clean office spaceProvide scheduling and other administrative support to Senior AdministratorBookkeeping and Financial Management (under supervision of Board Treasurer)Process payroll using Paycor payroll serviceFollow established financial practices as established by the Finance CommitteeProcess invoices, cut checks and prepare depositsOn a weekly basis enter donations received into cloud-based membership system and donation tracking databaseRegularly enter all expenses and income into QuickBooksGenerate monthly reports for board meetings using QuickBooks as guided by TreasurerTrack monthly outreach giving and disburse special offeringsGenerate and mail hard-copy financial statements to donors three times per yearProvide support for annual giving campaignProcess all paperwork related to investments and memorial fundsServe as a liaison with our community partners day (such as day shelter, food bank, childcare center, etc) and assist with making online transfers and paymentsFacilities ManagementScreen all facilities requests and share with Senior Administrator and Facilities ChairsEnsure that paperwork is completed for any group that rents the facilityEnsure that renters understand our rules and regulations and are prepared to have a successful rental experienceProcess and manage all security deposits and rental feesServe as main point of contact for all facilities repairs and inspectionsProactively respond to facilities issues or concerns shared by members, renters or staffQualifications3-5 Years of experience working as a bookkeeper5+ years of experience working as an office administratorDemonstrated experience working with a largely volunteer workforceAbility to maintain professional interactions with paid and unpaid staffExperience using Paycor Payroll System (or similar)Proficiency using Quickbooks accounting system.Ability to pass a rigorous background investigation, including a credit checkCurrent COVID-19 vaccinationH.S. Diploma required, GED acceptedAS/BS in Business or Accounting, preferredAdditional InformationApplicants who do not adequately complete the screening questions, will not be considered for this role. All your information will be kept confidential according to EEO guidelines.