Office Assistant

Revival Homecare Agency
Upper Marlboro, MD
Dec 07, 2021
Dec 09, 2021
Full Time
To provide administrative support on Front Desk as well as other departments as designated. Manage incoming telephone calls; retrieval of telephone messages from answering service; facsimile management; reception of guests.Essential Tasks1. Ensures the smooth flow of incoming telephone calls by answering each call before the third ring; ascertaining intended recipient expediently; takes complete messages including call back number if intended recipient cannot be reached at the time the call is received.2. Manages incoming facsimiles messages. Advises intended recipient when facsimile is received.3. Professional guest reception: Determines name of party with whom guest must speak; advises that party. Directs guest to wait in the reception area until the staff member is available to meet.4. Sort and distribute mail communications in a timely manner.5. Resolve office-related malfunctions and respond to requests or issues6. Orders office supplies and Medline bulk clinical supplies. Monitor supply levels and reconcile Medline inventory. Process invoices for bulk items for all VA and Upper Marlboro branches.7. Schedules meetings as requested including sending out meeting invites. Copies and collates in preparation for professional meetings and orientations.8. Manages monthly office calendar to include emailing daily office attendance email.9. Keeps reception area neat; maintains professional decorum at all times.10. Performs other duties as assigned.Skills1. Must be able to read, write, speak, and understand the English language at a high school graduate level.2. Must be able to communicate effectively with employees and clients.3. Must possess the ability to deal tactfully with employees, clients, family members, and the general public.4. Must possess the ability to make independent decisions when circumstances warrant such action.5. Must be able to work in a stressful environment.6. Must have ability to multi-task and attention to detail.Education and Experience1.High school diploma or general education degree (GED) required; associate's degree preferred.2.One year experience in an office setting with demonstrated proficiency in general office and computer skillsJob Type: Full-time

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