Program Specialist (External Affairs)

District of Columbia, D.C
Dec 07, 2021
Dec 11, 2021
Program Manager
Full Time

This position is located in the Smithsonian National Museum of African American History and Culture (NMAAHC), Office of the External Affairs and serves as the principal assistant and advisor to the Associate Director for External Affairs. Duties include:
  • arranging, preparing and may conduct a variety of meetings for the Associate Director including assembling background material, attending meetings, taking notes of requirements, commitments and decisions made and preparing and distributing minutes, summaries and/or action items;
  • conducting research, drafting documents and/or other materials to assist in preparing the Associate Director for meetings, discussions, presentations, conferences, etc.;
  • serving as liaison for the supervisor and the team of assistants/specialists within External Affairs including managing the office, training and overseeing support staff and providing guidance on administrative and financial programs;
  • participating with key staff members of External Affairs in determining project needs, defining project goals, setting priorities, and developing project work plans;
  • analyzing project needs and determining program requirements, activities and functions;
  • keeping the calendar of the Associate Director and establishing priorities;
  • arranging meetings, contacting participants, assembling correspondence, records, reports, etc.; and
  • composing and reviewing correspondence for the Associate Director and reviewing and tracking correspondence prepared by other unit heads for final review.


Conditions of Employment

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment:

You must be fully vaccinated for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine.


Have an approved Reasonable Accommodation granting an exemption from vaccine requirements. Please see additional information regarding reasonable accommodations below.

The Smithsonian Institution has a mandate requiring all employees (federal and trust), affiliated staff (including volunteers, interns, and fellows), and the contractors who work with us to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., onsite, telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the Smithsonian Institution, if after November 22. The Smithsonian Institution will provide additional information regarding what information or documentation will be needed and how you can request a legally required exemption from this requirement. This requirement applies to employees, affiliated staff, contractors who are working on-site, and those teleworking in whole or in part. Limited exemptions to the Smithsonian Institution's COVID-19 vaccine mandate will be considered on a case-by-case basis for selected candidates who inform the Smithsonian that they cannot be vaccinated because of a disability, including certain medical conditions the Center for Disease Control (CDC) considers contraindications to the vaccine, or because of a sincerely held religious belief, practice, or observance. Additional information and instructions regarding Smithsonian's COVID-19 mandate will be provided at the time of selection.

Qualification requirements must be met within 30 days of the job announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at


Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as working in a museum, college or university, historical or cultural institution, nonprofit organization or corporation serving as an assistant and advisor managing operational logistics; writing and editing various materials; managing multiple projects/programs; communicating orally with key stakeholders.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

For a full explanation of this option please see the Qualification Standards .

Additional information

Flexible Spending Accounts -
Health Insurance -
Leave -
Life Insurance -
Long Term Care Insurance -
Retirement Program -

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