Executive Support Assistant to the Intelligence Community Inspector General

Employer
USAJobs
Location
Reston, Virginia
Posted
Dec 05, 2021
Closes
Dec 08, 2021
Hours
Full Time
Duties

Component Mission

The Office of the Inspector General of the Intelligence Community (IC IG) was established within the Office of the Director of National Intelligence (ODNI) by the Intelligence Authorization Act for Fiscal Year 2010. The IC IG's organizational divisions include Audit, Investigations, Inspections and Evaluations, Mission Support Division, the Center for Protected Disclosures, and Counsel to the Inspector General.

The Mission Support Division provides management and administrative support to the entire IC IG office. The Mission Support Division is composed of multidisciplinary officers who provide expertise in financial management; human capital and talent management; facilities and logistics management; continuity of operations; administration; classification; Freedom of Information ACT and Privacy Act requests; information technology; communications; and, quality assurance. The Division also provides executive support to the Intelligence Community Inspectors General Forum and its associated committees.

Major Duties and Responsibilities (MDRs)

The Office of the Inspector General of the Intelligence Community is seeking a senior level executive professional who is a highly motivated, self-starter and who has demonstrated experience working with senior executives at the department or component levels. If you are seeking a position that will allow you to use your administrative experience while offering challenging growth opportunities then look no further. The IC IG is the place for you!

The incumbent serves as an Executive Assistant to the Inspector General of the Intelligence Community (IC IG) and Principal Deputy Inspector General of the Intelligence Community (PDIG). Duties and responsibilities include, but are not limited to, the following:

Provide a comprehensive range of direct executive office support to the Presidentially Appointed/Senate Confirmed Intelligence Community Inspector General (IC IG), as well as the Deputy Intelligence Community Inspector General (PDIG), both Senior Executive positions.
Plan and manage the IC IG and Principal Deputy IC IG calendars, including evaluating emails and correspondence to determine and prioritize action items and coordinate responses within established deadlines.

Evaluate information from staff meetings and weekly reports to identify and prioritize those that require action; plan, develop, and maintain a system to generate reminders for completion deadlines.

Execute and monitor internal and external taskings ensuring collaboration and coordination on responses; assure quality and completeness of responses; prepare IC IG and Principal Deputy IG for meetings, briefings, and special events; schedule meetings; prepare read ahead materials; and maintain records of proceedings as required.

Plan, anticipate, and research complex topics for the IG and Principal Deputy IG; plan and prepare detailed background materials, summarize complex and lengthy documents, and highlight key issues.

Plan, research, and write complex, confidential, and sensitive documents and reports, brief the IC IG and Principal Deputy IG on the content, and obtain their approval.

Plan, evaluate, monitor, and facilitate the dissemination of sensitive information and documentation and alert leadership regarding issues that impact the office.

Review all correspondence/assessments/packages for content, accuracy, and completeness by ensuring information, background, and references are complete and edit for appropriate format, grammar and spelling.

Serve as primary liaison and facilitate effective communications between the IC IG and Principal Deputy IG and other senior executives, management, and staff, both internal and external to ODNI.
Plan and manage workflow by continuously adapting schedules based on accurate assessments of criticality, sensitivity, and confidentiality.

Effectively plan and resolve complex administrative problems by scheduling and when necessary rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources.

Plan and effectively coordinate senior-level visits and high-level events and meetings, ensuring arrangements of security clearances, VIP parking, and building access, and researching and preparing background information on attendees, and planning and developing meeting agendas.

Plan and arrange sensitive and complex domestic and foreign travel documents and plan, prepare, and coordinate schedules, itineraries, passport/visa requests, lodging, and travel accounting; plan and support the transportation of material and people.

Requirements

Conditions of Employment


Who May Apply

Former members of the Peace Corps may be considered for ODNI employment only if five full years have elapsed since separation from the Peace Corps.
  • For a cadre assignment:
    • Current ODNI permanent cadre. (Current GS employees at the same grade or up to one grade lower than the advertised positions grade may apply.)
    • Current Federal Government employees. (Current GS employees at the same grade or up to one grade lower than the advertised positions grade may apply.)
    • Candidates outside the Federal Government.
    • Current ODNI Staff Reserve Employees. (A staff reserve employee who currently occupies this position may not apply.)
  • For a detailee assignment:
    • Current Federal Government employees at the same grade or up to one grade lower than the advertised positions grade may apply.

Salary Determination
  • The ODNI uses a rank-in-person system in which rank is attached to the individual. A selected ODNI candidate or other Federal Government candidate will be assigned to the position at the employee's current GS grade and salary.
  • A current Federal Government employee, selected for a detail, will be assigned to the position at his or her current grade and salary.
  • For a selected non-Federal Government candidate, salary will be established within the salary range listed above, based on education and experience.


Qualifications

Mandatory and Educational Requirements

Extensive knowledge of the ODNI and/or IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities.

Extensive knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.

Extensive knowledge and skill in English grammar, spelling, punctuation, and proofreading, as well as oral and written communication skills sufficient to compose and deliver responses to customers.
Extensive knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices.

Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop working relationships and networks with internal and external managers and staff.
Demonstrated analytical and critical thinking skills, including demonstrated ability to interpret complex information from multiple sources.

Demonstrated ability to manage competing priorities while maintaining a high level of attention to detail; demonstrated ability to work effectively with ODNI's leaders in a highly active, fast-paced, and demanding organization.

Expert ability to engender trust and confidence, lead by example, and exemplify IC IG core values of Integrity, Independence, Accountability, Diversity, and Transparency.

Demonstrated knowledge of the mission, organization, and functions of the IC IG, ODNI, and the Intelligence Community.

Additional information

The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: The ODNI provides reasonable accommodations to otherwise qualified applicants with disabilities. IF YOU NEED A REASONABLE ACCOMMODATION for any part of the application and hiring process, please notify the Intelligence Community Equal Employment Opportunity and Diversity Office Representative by classified email at DNI_Reasonable_Accommodation_WMA@cia.ic.gov and DNI_Diversity_WMA@cia.ic.gov, by unclassified email at DNI_DRA@dni.gov, by telephone at 703-275-3900 or by FAX at 703-275-1217 . Your request for reasonable accommodation will be addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY. PLEASE SUBMIT YOUR APPLICATION VIA THE EMAIL ADDRESS PROVIDED IN THE 'HOW TO APPLY' SECTION ABOVE .

JOB INTERVIEW TRAVEL: Candidates from outside the Washington, D.C., area may be selected for a telephone, teleconference, or in-person interview. If selected for an in-person interview, the ODNI hiring office will pay for travel by commercial carrier (economy class) or reimburse for privately owned vehicle (POV) mileage. If applicable, the candidate also will be reimbursed at a flat rate for commercial lodging and per diem.