Secretary (Office Automation (OA)

Employer
USAJobs
Location
Washington, D.C
Posted
Dec 04, 2021
Closes
Dec 07, 2021
Function
Administrative
Hours
Full Time
Duties

  • Serves as a secretary and principal office assistant to an organization with a senior executive level officials and numerous of high ranking civilian officials.
  • Receives office visitors and answer incoming telephone calls to eliminate interruption of Chiefs and managers.
  • For incoming calls, determines the need for referral to the chief or refer to other personnel /offices for action.
  • Reads incoming mail for information and to ascertain any action required.
  • Maintains record of pending actions and follows up to keep abreast of status and ensure timely accomplishment.
  • Reviews correspondence material prepared by various office and branch personnel.
  • Makes minor corrections, calls other discrepancies to the attention of the originator or program manage/action officer.
  • Performs word processing, receipt/transmit of electronic mail and to set up and maintain a variety of databases in support of various office functions.
  • Serves as the travel liaison with regards to completing travel orders, vouchers and other functions of managing the travel program within the organization.
  • Makes travel arrangements accommodations (transportation and lodging) for officials.
  • Determines the need for establishing and maintaining a variety of subject matter files, regulatory and guidance material, and publications.
  • Serves as the official timekeeper for the office.
  • Locates, assembles, summarizes, and analyzes a variety of subject material for use by Chief, and action officers.


Requirements

Conditions of Employment

  • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
  • Pursuant to EO 14043, all Federal employees, regardless of duty location or work arrangement, must be fully vaccinated for COVID-19 by November 22, 2021, or before entrance on duty if after November 22, subject to exceptions as required by law.
  • If selected, the agency will provide information regarding what documentation is needed and how to request any legally required exceptions from this requirement.
  • Proof of vaccination will be required. To ensure compliance with this mandate, review the vaccination requirements, to include timelines for receiving required doses, at the following: https://www.saferfederalworkforce.gov/faq/vaccinations/
  • This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.


Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
  • Current Department of Army Civilian Employees
  • Current Permanent Department of Defense (DOD) Civilian Employee (non-Army)
  • Interagency Career Transition Assistance Plan
  • Land Management Workforce Flexibility Act
  • Military Spouses, under Executive Order (E.O.) 13473
  • Non-Appropriated Fund Instrumentality (NAFI)
  • Non-Department of Defense (DoD) Transfer
  • Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
  • Reinstatement
  • Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

Experience required at GS-06: To qualify based on your experience, your resume must describe at least one year of specialized experience which includes: creating and maintaining reports; maintaining a supervisor's calendar; composing and editing correspondence, answering incoming telephone calls; and communicating effectively both orally and in writing. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Experience required at GS-07: To qualify based on your experience, your resume must describe at least one year of specialized experience which includes: providing a full range of administrative and clerical support work; reviewing, proofreading, and editing correspondence for final format; serving as an office timekeeper; coordinating official business travel to include, contracts, itineraries, vouchers, schedules, etc.; and operating office automation applications/software to perform word processing, receipt/transmit of electronic mail and maintaining databases in support of various office functions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.


You will be evaluated on the basis of your level of competency in the following areas:
  • Administration and Management
  • Clerical
  • Computer Skills
  • Operating Systems


Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • You will be required to provide proof of U.S. Citizenship.
  • Two year trial/probationary period may be required.
  • Direct deposit of pay is required.
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
  • This is a Career Program (CP) 51 - General Administration and Management position.
  • You may claim military spouse preference (MSP).
  • If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration.
  • Multiple positions may be filled from this announcement.
  • Salary includes applicable locality pay or Local Market Supplement.
  • Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website .
  • If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
  • Due to COVID-19, the agency is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement within a designated time frame identified by the organization. At that time, you may be eligible to request to continue to telework one or more days a pay period depending upon the terms of the agency's telework policy.
  • Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.
  • Telework eligible in accordance with organization's policy.


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