Duties

As an Office Manager you will:

• Provide program administrative and analytical support to the office.
• Manage division workload.
• Ensure effective and efficient operation of information storage and retrieval systems such as computer files and filing cabinets.
• Establish, maintain, and update files, databases, budget/manpower reports, records, technical documents (such as manuals and handbooks), and web sites.
• Provide administrative management of time and attendance, supplies, travel, mail, and credit card purchases.
• Prepare briefings for management.
• Solely responsible for many office projects.

Requirements

Conditions of Employment

• Must be a U.S. Citizen.
• This employer participates in the e-Verify program.
• Males born after 12/31/1959 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final DOE Q level security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of job offer or removal.
• May be required to successfully complete a probationary period.
• Successful completion of a pre-employment drug test (including marijuana) is required. A tentative offer of employment may be rescinded if you fail to report to the drug test appointment or pass the test. You will be subject to random testing.
• As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 subject to such exceptions as required by law. See Application Requirements Section for additional information.

Qualifications

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-07 in the Federal service. Specialized experience for this position is defined as:

• One year of specialized experience at the GS-7 or equivalent which demonstrates knowledge and experience related to administrative functions to include records management, database management, travel, and time and attendance. (OR)
• Master's Degree or equivalent graduate degree in a related field. (OR)
• 2 full years of progressively higher level graduate education leading to such a degree in a related field. (OR)
• LL.B. or J.D. (OR)
• An equivalent combination of education and specialized experience.

Additional qualification information can be found from the following Office of Personnel Management website:
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#GS-ADMIN

Time-In-Grade/Band: Current federal employees must meet time-in-grade/time-in-band requirements to be eligible for consideration.

Please ensure EACH work history includes ALL of the following information:

• Job Title (include series and grade if Federal Job)
• Duties (be specific in describing your duties, we cannot make assumptions regarding your experience)
• Employer's name and address
• Supervisor name and phone number
• Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
• Start and end dates for each grade/pay level if you've held a federal position.
• Full-time or part-time status (include hours worked per week)
• Salary

Education

EDUCATION: You MUST provide transcripts to support your education claims. Education must be obtained from an accredited institution recognized by the U.S. Department of Education.
Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

EDUCATION REQUIREMENTS: There is no education requirement for this position, but if you are substituting education for experience, you must provide supporting documentation (transcripts).

Additional information

• The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
• This job opportunity announcement may be used to fill additional similar vacancies across DOE.
• As needed, additional positions may be filled using this announcement.
• As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with the agency, if after November 22. The agency will provide additional information regarding what information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.
• As part of onboarding, you will need to submit DOE's Certification of COVID-19 Vaccination for Prospective Federal Employees attesting to truthfulness that you are fully vaccinated by November 22, 2021, or prior to onboarding, if hired after November 22, 2021. Once onboard, you will then be required to provide proof of vaccination in DOE's MyEnergy system and certify the documentation you provide is true and correct under penalty of perjury. Providing a knowing and willful false statement on either DOE's COVID-19 Vaccination Form prior to starting or when providing proof of vaccination in DOE's MyEnergy system once onboard is punishable by fine and/or imprisonment (18 U.S.C. 1001) and will result in termination from Federal service.