Secretary (Office Automation)

Employer
USAJobs
Location
Beltsville, Maryland
Posted
Dec 04, 2021
Closes
Dec 08, 2021
Function
Administrative
Hours
Full Time
Duties

  • Receives and reviews budget policies and procedures.
  • Arranges meetings or conferences by securing conference space, notifying attendees, providing necessary supplies and equipment, assembling reference materials, and handling any associated paperwork.
  • Reviews outgoing correspondence for procedural and grammatical accuracy.
  • Uses office automation software packages and equipment to type, edit, and format letters, memoranda, reports, manuscripts, research documents, charts, graphs, and/or forms.
  • Receives telephone calls, greets visitors, and directs to staff members.
  • Verifies office expenditures against reports provided for discrepancies.


Requirements

Conditions of Employment

  • You must be a US Citizen or US National.
  • Males born after 12/31/1959 must be Selective Service registered or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Successful completion of one-year probationary period, unless previously served.
  • Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
  • Federal employees must be fully vaccinated against COVID-19 regardless of their duty location. If selected, you will be required to submit documentation of COVID-19 vaccination by November 22, 2021 or before appointment, if after November 22.
  • The agency will provide additional information regarding what COVID-19 vaccination information or documentation will be needed and how you can request of the agency a legally required exception from this requirement.


Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.

AT THE GS-05:
Specialized Experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. The specialized experience requirements for this position are: Qualifying experience for GS-05 includes one year of specialized experience comparable to GS-04 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience performing administrative and clerical duties including reviewing financial reports for accuracy; receiving phone calls and visitors; and maintaining an office calendar.
OR
Education: Successful completion of 4 full years of education above the high school level. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
OR
A combination of education and specialized experience as described above.

Applicants must be able to type 40 words per minute.

AT THE GS-06:
Specialized Experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. The specialized experience requirements for this position are: Qualifying experience for GS-06 includes one year of specialized experience comparable to GS-05 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience performing administrative and clerical duties including reviewing financial reports, procurement plans, or office expenditures for accuracy; receiving and referring phone calls and visitors; maintaining an office calendar and scheduling meetings for a supervisor; and assisting with the coordination of purchasing activities.

Applicants must be able to type 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.

Additional information

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

Recruitment or Relocation Incentive may be authorized. The final determination to pay an incentive will be made by the hiring official at the time of job offer.

For information on benefits available to federal employees, please visit: https://www.opm.gov/healthcare-insurance/Guide-Me/New-Prospective-

If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.

This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.

This position is covered by a Bargaining Unit Agreement.

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