Contracts and Finance Director

AV3, Inc.
Hollywood, MD
Nov 23, 2021
Dec 05, 2021
Full Time
AV3, Inc. is a small, Native American and Veteran owned Audiovisual (AV) Systems Integration company headquartered in Southern Maryland. We've earned a reputation as a premiere AV integration and installation provider serving the Intelligence and Defense communities, Maryland Public School System, and diversified, worldwide commercial customers.We are excited to be recruiting for new talent to join our growing and innovative team - Contracts and Finance Director! This Contract and Finance Director directs personnel and activities of both the Contract and Finance department, and plans, develops, and implements policies, procedures, and objectives of the contracts administration and finance functions in accordance with objectives of the organization.The responsibilities of this role may include:Confers with Executive Management to plan business objectives, to develop organizational policies related to contract and finance administrationProvides guidance on complex contractsCoordinates data and information and prepares internal and external reports from various departmentsOversees the establishment contract procedures related to pre-award and post-award and contract terminationManages the effectiveness of bid responsiveness, and contractor responsibilityOversees the negotiation of contractual terms, making necessary amendments in contractsAssesses and analyzes contract proposalsOversees qualifying labor resources for contract and task order bidsDirects contract administration operations involving contracts for purchase or sale of equipment, materials, products, or services and may direct those who estimate expenditures expected and submits to managementPartners with Executive Leadership to develop budgets and other forecasting abilitiesInterprets complex financial information and provides updates and information to Executive Leadership and Management personnelAnalyzes the financial climate and market trends to aid top executives in creating strategic plansUpdates and implements financial policies and proceduresCoordinates with the Accounting Department and provides support with the month-end, quarterly, and annual reporting when necessaryOversees contract preparationDirects the review of contracts and proposals from other companies and/or entities to ensure adherence to contract requirementsDirects the analysis of contracts and past operations, trends and costs, estimated and realized revenues, administrative commitments, and obligations incurredAdvises management regarding contractual rights, obligations, and other contractual matters,such as effective use of resources and legal issuesInterprets contracts, accounts, and records to managementDirects activities concerned with amendments to or extensions of contractsSupervises the accounts payable, accounts receivable, and/or payroll procedures of the Company to ensure accuracy of accountsReconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banksPrepares balance sheets, income statements, statement of indirect expenses, and other reportsAssist with the fiscal, external audit of the Company on an as needed basisEngages in and is responsible for critical and confidential aspects of accountingEnsures compliance with general accounting principles, federal, state, and local regulationsAdvises Executive Leadership and Managers on matters of fiscal importancePrepares invoices and performs accounts receivable functions involving tracing sources of error, correcting billing records, processing final billings, reconciling errors, accuracy of charges on customer's bills, and in collecting accounts due, maintenance of accounts receivable ledger, and adjustment of customer claimsOversees and processes Company payrollReviews employee documentation to determine names, rates of pay, occupations of new hires, and changes in wage rates and occupations of employees on payrollReviews and approves payroll deductions, interprets company policies and government regulations in connection with payroll procedures, and directs preparation of government reportsEnsures the accurate calculation of wages, tax withholding, and company deductionsPrepares reports on employee pay including commission and bonuses, paid time off, and taxes and withholdingsMaintains accurate financial recordsWorks with confidential data which if disclosed might have significant internal or external effectsPerforms all other duties as assignedTo qualify for this position, you must possess a Bachelor's degree in Accounting, Finance, Business Administration or related field and at least 10 years of contracts management experience in the DoD industry. Deltek CostPoint is required and a CPA certification is strongly desired.What sets AV3, Inc. apart?Founded in 2006, AV3 quickly established a reputation of exceeding customer expectations and remains a leading, cutting edge AV and multimedia systems organization. We set our standards high! From rapid response to customer requests, to in-house systems configuration and onsite installation, through maintenance; the dedication and expertise of our experienced workforce sets us apart.BenefitsOur approach is simple - we invest in our employees who in turn provide turnkey products and support to our customers. If you are eager to advance in an employee first organization that is eager to grow alongside you, AV3 Inc. is your employer of choice.For all regular, full time employees, we offer:Employer shared Health, Dental, and Vision Insurance401(k) Matching ContributionsPaid LeaveEleven (11) Paid HolidaysWork-life Balance; and anAwesome and Rewarding Culture!AV3, Inc. is an Equal Opportunity Employer for all including individuals with disabilities and protected veterans. We participate in E-Verify.