Executive Assistant GS 0301-9/11 (CD-MPP)

Employer
USAJobs
Location
Washington, D.C
Posted
Dec 03, 2021
Closes
Dec 07, 2021
Function
Administrative
Hours
Full Time
Duties

Provides high level and confidential travel and scheduling support for the Commissioner and the Chief of Staff. Meetings and travel arrangements are made and proactively adjusted to account for the ever changing needs and demands of the Commissioner. Briefing and travel materials are prepared and provided in anticipation of meetings or events.

Proactively drafts written materials, ensuring proper formatting and grammar and appropriate tone and ensuring that the writing is concise and addresses the topic appropriately.

Reviews and finalizes letters, memos and other documents for the Commissioner or higher-level signatures, ensuring grammar, tone, and format are correct, content is accurate and appropriate, and that they require minimal further review.

Serves as the Document Tracking System (DTS) administrator for the Washington Office and coordinates oversight of this system with the Secretary's Executive Secretariat.

Leads the Washington Office administrative staff in collaboratively developing standard operating procedures for carrying out administrative functions of the Washington Office and in some cases leads these efforts Reclamation-wide.

Provides effective written and oral communications using tact and diplomacy to represent the Commissioner with Reclamation and its leadership and to represent Reclamation in interactions with the Department of the Interior and its leadership and with external stakeholders.

Proactively prepares written materials in anticipation of the communication needs of the Commissioner and Chief of Staff.

Represents the Commissioner in personal and verbal communications in a concise, timely, proactive and articulate manner with the Secretary and with those who support the political leadership at the highest levels of the Department of the Interior and the Federal government, as well as with important stakeholders to Reclamation and the Department such as Members of Congress and their staff.

Requirements

Conditions of Employment


You must be a U.S. Citizen or U.S. National.
You must be a current status Bureau of Reclamation employee.
You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
You must meet any minimum education and/or experience requirements (see Qualifications).

Who May Apply:
  • Bureau of Reclamation Employees (Competitive)
  • Bureau of Reclamation Employees (Non-Competitive)
  • Career Transition Assistance Plan (CTAP)
  • Land Management Workforce Flexibility Act (LMWFA)


Qualifications

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the specialized experience requirement - this information must be clearly supported in the resume.

Specialized Experience Requirements:

To qualify at the GS-11, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-09 level in federal service having demonstrated experience in the following: 1) participating in the improvement and establishment of work methods and controls; 2) performing administrative support for an executive office; 3) presenting facts and recommendations in clear, concise, and logical terms, both orally and in writing; 4) serving as a liaison to staff, other offices (including high level officials); 5) dealing with work that is sensitive, confidential, and urgent in nature; and 6) working on special projects, often characterized by significant impact at the agency level.

GS-11: You could otherwise qualify on the basis of Education having a) a Ph.D. or equivalent doctoral degree, b) 3 full years of progressively higher level graduate education leading to such a degree, or c) an LL.M., if related. You may combine specialized experience and education to meet the minimum qualifications.

To qualify at the GS-09, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-07 level in federal service having demonstrated experience in the following:1) Managing a senior leader's calendar, including scheduling appointments which vary in terms of sensitivity or confidentiality required; 2) Making detailed travel arrangements for senior leadership or other organizational staff; AND 3) Carrying out a variety of administrative duties for an organization.

GS-09: You could otherwise qualify on the basis of Education having a) a master's or equivalent graduate degree, b) 2 full years of progressively higher level graduate education leading to such a degree, c) an LL.M., if related, or d) a J.D., if related. You may combine specialized experience and education to meet the minimum qualifications.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). Applicants eligible under the Land Management Workforce Flexibility Act (LMWFA) are not required to meet time-in-grade restrictions in order to be considered.

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 12/06/2021.

Education

This vacancy announcement allows substituting education for experience at the GS-09 and GS-11 grade levels. You must submit a copy of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not-qualified for the position.

You will be required to provide official college transcripts to verify educational qualifications, if selected. An official transcript must be sent directly from the University's Registrar's office and must be provided from the institution awarding the degree. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.

Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable. For additional info, refer to the Office of Personnel Management and U.S. Department of Education .

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For additional info, refer to the U.S. Network for Education Information .

Additional information

The incumbent will be on a Temporary Duty Extended - assignment to the Bureau of Reclamation, Commissioner's Office, Washington, D.C., not-to-exceed two years. This position will NOT be made permanent and may be terminated at any time. Assignment may be extended at management's discretion for an additional year, for a total of three years. During the temporary assignment the incumbent will remain duty stationed at his/her present location but will report organizationally to the Commissioner's Office, Washington, D.C.

Salary listed is for the Washington, D.C. area and will be adjusted based on the location of the selectee.

Upon completion of this assignment, the selectee will be returned to Their position of record within their former Region.
Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/

This position is designated as a MODERATE RISK Public Trust position. It requires a fully completed and favorably adjudicated Public Trust Suitability Background Investigation (T2S or T2RS or equivalent) that is current (within the last 5 years). This is a condition of employment.

Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

Additional vacancies may be filled using this job announcement.
Location: Commissioner's Office, Washington, DC.

Selectee will be on extended temporary duty. Under current policy the incumbent is entitled to reduce per diem for long-term temporary duty extended-assignments (TDE) which is set at 55% of the Washington D.C. rate, per day. The appropriate rate is determined by market analysis on an annual basis and/or on a periodic basis when needed and applied at the beginning of each fiscal year. It is possible that it will vary from year to year. Travel and per diem expenses will be considered part of the incumbent's gross taxable income. Reclamation may reimburse costs associated with limited return travel to the official duty station for the selectee's health and well-being. Transportation costs incurred during authorized return travel are considered taxable. The frequency and duration of return travel will be determined by the supervisor and documented prior to the beginning of this assignment.

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