Director, Contracts and Grants Accounting

National Academies of Sciences, Engineering and Medicine
Washington, DC
Dec 01, 2021
Dec 04, 2021
Full Time
Job Description Summary:Provides leadership, management and strategic direction in the performance of a comprehensive set of post award financial functions: billing and financial reporting, accounts receivable, collections, compliance, award close-out, and other critical accounting functions. Supervises and coordinates the activities of supervisors and senior level staff. Collaborates with finance business partners, contract managers, and finance functional leaders through an integrated finance office to implement and maintain effective and efficient sponsor financial reporting and invoicing procedures. Has primary responsibility for one or more specialized financial and accounting functions for the institution. Ensures that the design and execution of departmental tasks align and support longer-term functional objectives of the institution. Establishes processes/procedures to ensure the effective and efficient operation of a specialized and complex function. Has authority to take whatever action deemed advisable or necessary, subject only to organizational and departmental policies and rules. Provides innovative solutions to complex problems that impact program's or project's success. Serves a resources to others. Must directly manage exempt level employees. May manage nonexempt employees directly or through supervisors/leads.Job Description:ESSENTIAL JOB DUTIES:Oversees the billing and collection function for contracts and other awards from the Academies' Federal and private sponsors. Accountable for unbilled and aged receivables and works with Contracts & Grants Accounting (CGA) staff, finance business partners, and other team and functional leaders to resolve issues. Maintains seamless and integrated processes that supports timely sponsor financial reporting and invoicing. Co-leads cross-functional administration of sponsor financial management and award compliance activities. Works closely with program financial support teams to provide ensure seamless customer service to program divisions and sponsors, consistent with the Office of Chief Financial Officer (OCFO) core values and service level agreementsDirects accounting for contracts and grants, including project accounting set-up and overseeing month-end and year-end close processing, journal entries, cost transfers, revenue recognition, and accounts receivable.Directs the preparation of audit schedules and supporting documentation for a wide range of internal, external, and regulatory audits.Maintains effective liaison with auditors and staff to facilitate audits of NASEM records and resolve any discrepancies.Oversees the closeout process, ensuring contracts and grants are closed-out in a timely and efficient manner.Provides leadership and mentors employees. Trains and develops employees to successfully perform current responsibilities and encourages development of staff. Interprets and ensures consistent application of organizational policies. Initiates personnel actions, including performance and compensation reviews and disciplinary actions.Serves as Subject Matter Expert for the financial system modules that support the accumulation of program costs, billing, and accounts receivable.Leads a multi-disciplinary group of employees in projects that will maintain integrity of the accounting records for sponsored awards. Advises Finance Business Partners and other staff in administering post award financial information in accordance with NASEM policies and sponsors' requirements regarding records, reports controls, and conditions governing expenditure of funds; provides training to program staff on allowable costs and project financial management. Establishes and maintains procedures and guidelines for financial post award administration. Ensures the procedures and guidelines are uniformly understood and properly administeredServes on various multi-disciplinary teams convened for special projects.Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance. Ensures procedures are in place to maintain and protect confidentiality and to prevent disclosure. Trains and updates staff/team members on these issues periodically.NONESSENTIAL JOB DUTIESRelated duties and special projects as assigned.JOB SPECIFICATIONSRequired Knowledge, Skills, and Abilities: Thorough knowledge of federal cost accounting standards, OMB circulars, FAR, CAS and GAAP and post-award administration. Experience with federal billing and payment systems, letter of credit drawdown procedures, and sponsor financial reporting. Proficient with Excel and other data analysis tools. Ability to apply technology solutions to maintain efficient and effective financial controls and processes. Ability to solve intellectual problems of substantial variety and complexity using originality and ingenuity. Ability to operate using substantial latitude for independent judgment and action. Experience working in complex environments with a high degree of organizational effectiveness. Ability to lead and direct staff. Ability to work successfully in a team environment and to form and maintain effective teams. Ability to develop relationships with co-workers and employees in other NASEM departments. Excellent communication skills with a proven ability to effectively interact with all levels of employees. Serves as a resource to others in the resolution of complex problems. Minimum Education/Training Requirements: Bachelor's Degree in Finance/Accounting or related field, or equivalent knowledge. Minimum Experience: Eight years of related professional experience, four of which were in a supervisory experience. Physical Capabilities: Ability to work at a computer for extended periods of time.Required Licenses, Certification or Registration: CPA preferred.Supervisory Responsibilities/Controls: Reports to Director, Business Operations (OCFO). Independently establishes goals and objectives. Has overall responsibility for assigned department and staff.Work Environment: Office environment with occasional travel between National Academies' facilities and to off-site locations.Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.The National Academies' Statement on Diversity and Inclusion:To promote diversity and inclusion in the sciences, engineering, and medicine, we are committed to increasing the diversity of the National Academies' staff, members, and volunteers to reflect the populations we serve. We pledge to cultivate an environment and culture that promotes inclusion and values respectful participation of all individuals who help advance the mission of the institution.Equal Opportunity Employer:It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.Employee Type:EmployeeScheduled Weekly Hours:37.5City/State:Washington, District of ColumbiaPDN-944211a7-e4f6-4164-82c6-2aaa79c4b43e