HR Administrative Assistant

Corporate Office Properties, LP
Columbia, MD
Dec 02, 2021
Dec 04, 2021
Full Time
POSITION SUMMARY:Administration of the day-to-day operations of the human resources function handling sensitive, confidential employee information. Respond to employee questions and external queries concerning a variety of HR related issues.ESSENTIAL FUNCTIONS:HR Administration, Initiative and Communication - Through company systems and communication mechanisms, proactively lead administration for all HR programs and initiatives to support and fortify the organization, including and not limited to:Proactively support the HR DirectorMaintain data integrity in HRIS.Create/Run/Communicate Reports from HRIS.Maintain Electronic/Hard Copy Files.Process/Code Invoices and Maintain HR and Benefits Budget.Respond to Employee Benefit and Program Inquiries.Create/Distribute Commitment Awards.Author/Distribute Company- and Group-Wide Communications.Update Organizational Charts.Respond to Audits.Respond to external requests for employment verificationsUpdate Company Intranet via SharePoint.Schedule Meetings/Manage Calendars.Collect/Distribute Department Mail.Order Department supplies.HR Director + General Team Administration + Support. Proactively support the HR Director with calendar management, expenses, lunch orders, etc. Proactively support the rest of the team with ad hoc requests.Special Projects. Assist as needed with special projects or peak time assistance such as benefit billing audits, leave of absence tracking, position description maintenance and corporate website uploads. Performs research and data analysis as necessary/requested.SECONDARY RESPONSIBILITIES:Provide back-up support for Receptionist and Office Assistant, as necessary.Maintain knowledge of relevant legislation changes.Assist Executive Assistant to CEO in special assignments and projects.Perform other job-related duties as assigned.QUALIFICATIONS:Education: Bachelor's Degree in Business Administration or related field required.Further Training: Strong analytical and problem solving skills.Professional Experience:At least 3 -4 years of administrative experience.HR related experience preferred.Computer Skills:PC proficiency including Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.Ability to adapt to new or changing software programs.Familiarity using graphics presentation programs preferred.Mobility: N/AOther Requirements:Independently following up on pending items as necessaryWell-developed written and verbal communication skillsExcellent telephone etiquetteAbility to maintain confidentialityAbility to prioritize and multi-taskDemonstrated interpersonal and organizational skills.ExperienceRequired3 - 4 years: * At least 3 -4 years of administrative experience.* HR related experience preferred.EducationRequiredBachelors or better in Business Administration or related fieldEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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