Chief of Staff

Employer
USAJobs
Location
Washington, D.C
Posted
Dec 01, 2021
Closes
Dec 09, 2021
Function
Executive, Chief
Hours
Full Time
Duties

DPS provides leadership and vision for this critical role and supports the Director of the Administrative Office (AO) through a broad range of services: Judicial, Court, Probation/Pretrial Services, Judiciary Data and Analysis, and Case Management Systems. The oversight of DPS involves strategic support of the Judicial Conference Committee, support for judges and chambers staff, support for court executives and staff and court programs, and the critical supporting functions assigned to each of these programs, system, and service areas.

The ideal candidate will have high-level knowledge and skills to serve as the directorate's expert on program matters, particularly in areas of budget, human resources, procurement, and national technology systems and programs supported within the Department. Additionally, the candidate must possess outstanding diplomacy, analytical and organizational skills, and a demonstrated record of achieving results through effective management and collaboration.

The duties of this position include, but are not limited to:
  • Serving as the principal representative for the Associate Director on administrative matters related to DPS.
  • Serving as the principal advisor and coordinator to the Associate Director for all cross-cutting assignments between functional teams in the Department.
  • Fostering and maintaining productive relationships with all levels of internal and external staff and customers.
  • Carrying out complex and sensitive assignments that relate to day-to-day program matters and communicating the Associate Director's guidance and expectations to staff related to cross-functional priorities, budgetary, personnel, procurement, administrative, and policy matters.
  • Assigning work and making decisions on work matters presented by program supervisors and staff with responsibility for ensuring development and implementation of accurate, complete, and timely program work, products, and services in alignment with mission requirements.
  • Leading and participating in meetings conducted by and on behalf of the Associate Director.
  • Conducting research, clarifying issues, and preparing briefing and meeting materials to ensure that program interests are addressed.
  • Establishing priorities, identifying solutions, seeking, and implementing program improvements, and carrying out corrective and preventive measures to ensure quality work products and deadlines are met.
  • Collaborating with the other AO chiefs of staff on matters related to internal and external matters.
  • Developing short and long-term program and project milestones and timelines.


  • Requirements

    Conditions of Employment



    CONDITIONS OF EMPLOYMENT
  • AO employees are required to attest to their vaccination status. New employees are required to complete a Certification of Vaccination Form. The information provided on the form will be treated as confidential information and will be managed by the AO Human Resources Office.
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .
  • All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.


  • Qualifications

    Applicants must have demonstrated experience which shows competence in the qualifications as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which includes interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience : Applicants must have at least one year (preferably three) of specialized experience equivalent to the GS-15/JSP-15/CL 31 level which is in or directly related to the line of work of this position. Specialized experience for this position is defined as follows:
    • Experience overseeing and managing a high-level program and/or organization where highly visible program matters of competing interests must be effectively handled and resolved.
    • Experience in overseeing complex budget, personnel, and procurement matters.
    Additional Assessment : Applicants who meet the specialized experience requirements also will be assessed on the following Mandatory Technical Qualifications (MTQs) and Executive Core Qualifications (ECQs).

    Mandatory Technical Qualifications : The MTQs listed below should be evident in your resume. A narrative response is not required for the MTQs. However, your experience MUST demonstrate the following:
    • Demonstrated experience managing substantially high-level programs involving financial management, policy formulation, human resources management, budgeting, and procurement.
    • Demonstrated experience leading and/or supervising management-level employees and/or teams.
    • Demonstrated experience prioritizing tasks, resources, performing high-level functions simultaneously, recognizing and managing milestones, staff turnovers, and reducing financial resources.
    • Knowledge of and experience with judiciary and/or AO policies, procedures, and guidelines.
    • Demonstrated experience representing an organization at high-level meetings, coordinating with all levels of staff, and attending conferences both within and outside an organization to develop program/department responses, recommendations, proposals, reports, and other documents.
    • Expert level ability to communicate ideas, concepts, and recommendations in a clear, logical, and convincing manner, either orally or in writing to a variety of audiences of all hierarchical levels within an organization.
    This information should be evident in your resume.

    Executive Core Qualifications (ECQs) : A narrative response for each of the following ECQs is MANDATORY. Exception: applicants currently serving in an AOES position or under a career Senior Executive Service (SES) appointment, eligible for reinstatement into SES, or have successfully completed a SES Candidate Development Program (CDP) approved by OPM are not required to submit a narrative response for the Executive Core Qualifications (ECQ). All other applicants must submit responses to the ECQs. Leading Change: This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision. Leading People: This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building. Results Driven: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility. Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management. Building Coalitions / Communication: This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating.

    Education

    This position does not require a positive education requirement.

    Additional information

    The AO is an Equal Opportunity Employer.

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